2009 FCA Board Meeting August 2

Board of Directors Meeting August 8, 2009 – Laval, QC


Board of Directors / Comité administratif
August 8, 2009 @ 08:30hrs – Laval, QC - le 08 aout, 2009 @ 08:30hrs

MINUTES
Present:
Roger Murray, President Al Wills, VP International
Robert Tataryn, VP Administration & Marketing Jude Hooey, VP 3D Programs
Charlene Parlee, VP Committees & Projects Ed Wilson, VP High Performance & VP Events/Services
Maurizzio Quattrociocche, FTAQ Peter Garrett, OAA
Ken Chipley, SAA Lindsey Poehl, AANS
Trevor Furlotte, AANB Roger Garrod, ABAM
Vickilynne Schleppe, ABAA Scott Ogilvie, FCA Executive Director
Guests: Jim Stirling, BFL Insurance
Absent: NLAA

1.0 President's Call to Order & Welcome
- The President, R. Murray called the meeting to order at 08:35hrs. He welcomed Board members and asked that they introduce themselves.
- R. Murray announced that he would not be seeking re-election for the presidency. He added that elections would take place at the afternoon Annual General Meeting (AGM).
- S. Ogilvie spoke briefly to logistical and administrative matters pertaining to the meeting.
2.0 Acceptance of the Minutes, March 29-30, 2008
MOTION #BofD2009-01: To approve the March 29-30, 2008 Board meeting minutes as published on the FCA web site.
Moved by: J. Hooey Seconded by: C. Parlee Carried
Business Arising from the March 29-30, 2008 Board Meeting Minutes
Item 5.0 Committee Work & Recommendations - FCA Rules – Part 2– Crossbows & the FCA
- Question raised: Did the sub-committee struck to address crossbow issues, ever formulate a definition of archery?
- Response from the President: Archery has not been defined by the FCA but it is something that could go before the Board for discussion and decision.
- Highlights from the brief discussion on the crossbow issue are provided below:
- A definition of archery goes well beyond discussion of crossbow. To define archery is a very broad and complicated topic that requires further study to ensure the Board is provided with sufficient background and information, so the Board can make an informed decision.
- Is defining archery a „road? the FCA wants to „go down??
- Do we define archery based on the process or the technology?
- Is crossbow coverage provided by FCA? Yes, for 2009. In December 2008, a memo from the FCA national office was communicated to FCA members that FCA insurance coverage was available to crossbow users. However, a motion approving coverage of crossbow users was never made and passed at either the Executive or Board level.
- If the FCA doesn?t have a crossbow category, why would it provide insurance?
- Coverage provided in case of an incident involving a crossbow and thereby protecting clubs.
- The OAA provides its own insurance coverage for crossbow users.
- The FCA should respect the rights of those provinces that wish to include crossbow and provide crossbow users with PSO insurance coverage.
Item 4.4 Strike an ad hoc committee to study the Clubs of Excellence Program
- Question raised: Was an ad hoc committee ever established?
- Response from the President: No this has not been „actioned?.2

3.0 Acceptance of August 2009 Agenda
MOTION #BofD2009-02: To accept the Board agenda as amended.
Moved by: OAA Seconded by: AANS Carried

4.0 Business

4.1 FCA Insurance

FCA Insurance
- R. Murray welcomed and introduced Mr. Jim Stirling, V-P, National Practice Leader (Sports & Leisure) for BFL Canada Risk and Insurance Inc. (FCA?s insurance provider).
- Stirling provided Board members with a handout summarizing the insurance policy coverage provided to FCA. See Appendix 1. He stated that the current policy is quite extensive and broad. Provided below are the questions posed and responded to by J. Stirling
Q#1: What is first party insurance?
- First party insurance is paid directly to you the insured, e.g., life, group insurance coverage
Q#2: The policy says „This includes your shooting at any club in registered events and tournaments?, what about my daily practice at the club or at home?
- Shooting at home is a different case. If you can demonstrate that you have a proper shooting lane then could possibly provide coverage.
Q#3: If my medical insurance pays to get me better, why am I paying for FCA insurance?
- BFL doesn?t pay to fix you. BFL pays the 3rd party that you may be accused of injuring. The policy also covers the legal fees related to such an accusation.
Q#4: Explain how the insurance covers clubs vs. members?
- If you pay your premium, you are covered. Clubs should be members of FCA for club to be covered. This is what is referred to as club affiliation
Q#5: What is this clause about coverage for vehicles and boats?
- Every liability policy has this boat coverage. No vehicle coverage is provided.
Q#7: What about coverage of new members and people who come to try archery for the first time?
- The members are covered by the Club. Non-members are on their own, i.e., they are not covered by
FCA?s insurance policy. However, if non-members sue the Club, BFL will defend and cover the Club.
As soon as a membership application and payment is made, the person is covered under the FCA policy.
Q#8: Can FCA lower its costs for insurance, by not having so many different insurance offerings?
- Policy coverage of the National Office includes coverage for FCA Championships, National Teams.
- FCA is charged a per member rate ($2.20). Register all members, your club is covered. No premium charged for Club coverage
Q#9: How much might our premium increase with the inclusion of crossbow users?
- „Regular? member fee is $2.20/person. An additional $1.80/person fee is charged to the „regular? member if he/she is also a crossbow user and wants coverage under the FCA policy for crossbow use - The rate for a crossbow member only is $4.00 for those over 18 years of age; $5.00 for those under 18 years.
- The higher rate of premium charged for crossbow users is based on the information provided by FCA to BFL at the time the policy was renewed (to include crossbow users). FCA should track who are crossbow users.
Q#10: Is bow hunting and crossbow hunting covered under the policy?
- No. BFL doesn?t insure hunters while hunting.
Q#11: Does FCA have travel accident insurance?
- No, travel accident insurance is not in place for FCA. Some insurance providers exclude sports from travel accident insurance.
Additional comments by J. Stirling:
- BFL can insure shooting lanes at a cost of approximately $300.00 per year.
- BFL recommends that provincial associations and clubs legally incorporate themselves. This provides an added layer of protection.
- R. Murray thanked J. Stirling for an informative presentation.3

4.2 Committee and Provincial Reports
- Those Committee and Provincial Reports that were submitted are contained in the 2009 Annual Report which can be found on the FCA website and is also available in „hard copy? from the FCA national office.
- ANNB Provincial Report: T. Furlotte advised that more up-to-date membership numbers are now available and will be provided to the national office.
- ABAM Provincial Report: R. Garrod advised that there are 27 clubs affiliated with ABAM, not 35 as reported in the ABAM report contained in the 2009 Annual Report.
- ABAA Provincial Report: V. Schleppe advised that the number of AB clubs that are members with FCA should not read zero (0); the actual number is to be verified.
MOTION #BofD2009-03: To accept the reports as published and/or amended.
Moved by: AANB Seconded by: SAA Carried
4.3 Ratification of Executive Committee Votes-by-E-Mail
- R. Murray referred the Board to Appendix 2: Ratification of Votes by Email since March 29, 2008.
- R. Murray asked if it was necessary to continue to have the Board ratify the motions conducted by email vote by the Executive Committee between Board meetings.
- A. Wills suggested that the new incoming Executive Committee discuss this question at its upcoming meeting on Sunday, August 9th.
- R. Murray called for a motion to ratify all motions passed and conducted by email vote.
MOTION #BofD2009-04: To ratify all motions passed and conducted by email vote by the FCA Executive Committee since the March 29, 2008 Board meeting to the present.
Moved by: AANS Seconded by: SAA Carried
4.4 2009-10 Budget Draft (B. Tataryn)
- Before R. V-P Administration & Marketing presented the 2009-10 fiscal year budget for approval, he stated that he would be placing more onus on the various committees for input into their budget for consideration by the Finance Committee.
- R. Tataryn provided an overview of the budget. See Appendix 3. He then opened the floor to questions from Board members.
- R. Tataryn called for a motion to approve the budget.
MOTION #BofD2009-05: To approve the 2009-2010 fiscal year budget as presented.
Moved by: ABAM Seconded by: OAA Carried
- Clarification was sought surrounding the $21,000 funds allocated to the LTAD budget for fiscal year 2009-10. S. Ogilvie explained that the funds are provided by Sport Canada and are „protected funds? that can only be spent on LTAD activities. He added that at the present time plans are not confirmed for expenditure of these funds. S. Ogilvie stated that one of the critical next steps is the completion of the review of the FCA?s Competition Model. He added that work on this task had begun in late 2008 and early 2009 but had been put on hold during the transition period to the new Executive Director and due to more pressing FCA business matters. It is expected that work on this task will resume in the fall 2009.
- When determined, the Board asked that S. Ogilvie provide it with the key external contributors to the LTAD project and the key activities to be undertaken this fiscal year and fiscal year 2010-11.
- The Board urged the FCA to develop an implementation strategy as one of its activities for fiscal year 2010-11.
ACTION: S. Ogilvie to provide the Board with the key external contributors to the LTAD project and the key activities to be undertaken this fiscal year and fiscal year 2010-11 (when determined).
- S. Ogilvie asked provinces for a quick verbal update on LTAD activities:
- ABAA: Distribution of the LTAD is currently on hold.
- AANB: AANB has a volunteer dedicated to the LTAD (Trina Snooks) 4

- ABAM asked whether it would be wise for FCA to recruit/hire a Coordinator to lead the work to be done on the LTAD in fiscal year 2010-11. The Board agreed. A call for a motion was made by the President.
MOTION #BofD2009-06: The FCA to recruit and hire a Coordinator to lead LTAD activities for fiscal year 2010-11 if funding provided by Sport Canada permits.
Moved by: AANB Seconded by: SAA Carried

4.5 FCA Task List
- R. Murray referred the Board to Appendix 4: FCA Task List.
- For future Board meetings it was agreed that the FCA Task List not be included on the Board meeting agenda. However, it was agreed that the FCA Task List be included in the Board package as an information item. The Task List serves as an overview of who is doing what and when. It was agreed that the Board does not need to manage this work and that it is the responsibility of the President and Executive Director to monitor these activities.
- Given the above discussion and agreement, R. Murray did not call for a motion to ratify the FCA Task List?
4.6 Participation in Equipment Divisions at all Championships
- R. Murray referred the Board to Appendix 5: Participation in Equipment Divisions at all Championships.
- For future Board meetings it was agreed that the Participation in Equipment Divisions at all Championships document no longer be included on the Board meeting agenda. However, it was agreed that it be included in the Board package as an information item.
- It was pointed out that there are no longer provisional categories and that crossbow is not a recognized FCA category.
5.0 Committee Work & Recommendations
5.1 Archery Canada Council
National Championships
- R. Murray invited the host provincial associations for the 2010, 2011 and 2012 National Championships to provide any update on planning and organization of the Championships they will host.
2010 National Outdoor Target, Field and 3D Championships (hosted by AANS):
- Alfie O?Quinn reported on the 2010 Target and Field National Championships
- Target and Field Championships will be held in the Halifax area and hosted by the Osprey Archery Club.
- The Field Championship will be held on the course and practice range of the Osprey A.C.
- The Target Championship is tentatively scheduled to be held at a local high school or university.
- L. Poehl reported on the 2010 3D Outdoor Championship
- The 3D Championship will be held in Kentville, NS and hosted by the Kings Archers Club.
- The tentative plan is to hold the 3D Championship on the long weekend in August and over a 3 course shoot.
- The tentative plan is to hold the Target and Field Championships before the 3D Championship (therefore the last week of July).
ACTION: L. Poehl to confirm the dates of all three Outdoor Championships, ASAP.
2011 National Outdoor Target, Field and 3D Championships (hosted by SAA):
- K. Chipley reported that at the July 2009 3D Committee meeting, the 3D Committee awarded the 2011 Outdoor 3D Championship to the Wascana Archers of Regina, for July 29-August 1, 2011.
- K. Chipley reported that the Target and Field Championships are tentatively scheduled for Prince Albert
The dates are still to be determined. Prince Albert is about 1 1/2 hour drive north of Saskatoon. 5
2012 National Outdoor Target, Field and 3D Championships (hosted by BCAA):
- A. Wills had nothing to report on the Championships at this point in time. He did report that
BC has no national judges due in large part because BC hasn?t played host to an Outdoor National Championship since 2003.
5.2 High Performance Committee
E. Wilson, V-P of High Performance reported on the activities and plans of the HPC. A summary of his comments is provided below:
- There has been a great deal of HPC activity over the past few months in preparation for National Teams travelling and competing at major competitions this season.
- A number „fires? have had to be put out throughout this time but things appear to be on the right track.
- We need to put more efficient and effective processes in place for the future instead of being reactionary in nature.
- The HPC is looking to the future – the 2012 and 2016 Olympics & Paralympics are our focus.
- A strategy must be devised to improve the quality of coaches and the number of coaches so as to increase Canada?s pool of elite archers.
- Meetings are organized this week during the Nationals to discuss the above points.
- A. Wills stated that we need to create programs in Canada to develop archers so they are properly developed and prepared to compete internationally. For example, we currently don?t have youth archers that could qualify for the 2010 Youth Olympics.
- T. Furlotte added that we need to develop grassroots programs that includes the development of club level athletes and coaches. Coaching must be an area of focus for the FCA.
5.3 3D Committee
a) Overview of 2009 3D Indoor & Outdoor National Championships
Indoor National Championship:
- J. Hooey reported on the 2009 Indoor 3D National Championships held in Red Deer, Alberta. A summary of her verbal report is provided below:
- The Central Archers of Alberta and its Host Organizing Committee Chairperson, Mike Screen did “a terrific job” in hosting the Championship.
- The Championship had 305 registered shooters.
- The job the Club did in organizing and hosting the Championship was particularly impressive given that they agreed to step-up and host on very short notice.
- The Club was successful in securing Silver Scent as a sponsor for the FCA Indoor 3D Championship for not only 2009 but for the next two years at $3,000 per year.
- A rumour was circulating after the 3D Indoor Championship that the FCA tried to sabotage the Championship. The Host Committee Chair, Mike Screen had been told this by some people. M. Screen has since been assured there is no truth to this rumour.
- Kudos to Mike Screen and the Central Archers of Alberta for the terrific job they did in hosting the Championship.
Outdoor National Championship:
J. Hooey reported on this summer?s Outdoor 3D National Championships held in Amos, Quebec. A summary of her verbal report is provided below:
- Very well organized and a successful event. Gaetan Dupuis and his team of volunteers and the FTAQ did a very good job in hosting the Championship.
- The weather was not cooperative as the athletes had to deal with rain & thunderstorms
- The courses were long. In some cases it took archers 5 to 51/2 hours to shoot the 26 targets.
- The Grand Prix event has to be cancelled due to electrical storms.
- The small targets & long distances served as good preparation for those athletes scheduled to compete at the World 3D Championships in Italy this September.
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- There was an issue around some Quebec residents not being FTAQ members (but rather OAA or AANB members) and attempting to enter the Championship. Under the FTAQ/FCA Agreement, this is not permitted. This unfortunate issue was dealt with and resolved on site at the Championship by FCA and FTAQ volunteers and staff.
- Kudos to Gaetan Dupuis and his team of volunteers and the FTAQ for the terrific job they did in hosting the Championship.
b) Overview of 3D National Team competing at September 2009 FITA
J. Hooey provided a brief verbal report on the National Team to compete at the FITA 3D World Championship in Italy this September:
- Four athletes were selected: Samantha Wright of BC, Lana Perry, Sheila Madahbee, and Peter Garrett, all of ON. A major issue that needs to be addressed is that of funding for future 3D National Teams. If we are ever going to field a full team to the FITA 3D World Championship, we must find a way to provide funding for it.
- At the World Championship, archers can shoot a second arrow if they miss a target, but score 5 points less (therefore score 5 + 3 points). This is only permitted in the qualification round. This may be something for the FCA to consider.
c) Recommendations to the Board from the 3D Committee meeting held July 23, 2009
J. Hooey provided a brief verbal report on recommendations coming out of the 3D Committee meeting. A summary of the recommendations is as follows:
- Suggested rules changes that will be sent to the Rules Committee for consideration.
- Several fundraising ideas raised which will go forward to the V-P Administration and Marketing for consideration.
- For the Indoor Championship, consider using just two courses rather than three.
- Suggested that 3D Championships be held in close proximity to a major centre with airport access. The rationale is to reduce issues surrounding travel logistics and thereby possibly increase the likelihood of archers attending Championships.
- Consider making revisions to the CanBow 3D Program.
- Work on the selection criteria for the 2011 3D World Championship needs to get underway in early 2010.
- E. Wilson suggested that FCA consider submitting a bid to host the 3D World Championship in near future. This could increase the profile of 3D archery in Canada. It was commented that there may not be many entries from European 3D archers if the Championships were to be held in North America.
- A 3D Committee motion pertaining to the Indoor 3D Championship rotation schedule was presented to the Board. The 3D Committee motion for Board consideration reads as follows:
MOTION #3D2009-10: Moved that an Indoor 3D Championship rotation schedule be established on a 4 rotation cycle, beginning in 2014. And that in 2014, the rotation schedule begin with AANS and follow the already established Outdoor Championship rotation schedule for subsequent years.
Moved by: SK Seconded by: MB Carried
- The President called for a Board motion to approve the above 3D Committee motion.
MOTION #BofD2009-07: Moved that an Indoor 3D Championship rotation schedule be established on a 4 rotation cycle, beginning in 2014. And that in 2014, the rotation schedule begin with AANS and follow the already established Outdoor Championship rotation schedule for subsequent years.
Moved by: SAA Seconded by: ABAM Carried
7.1 New Business
a) Lifetime Membership:
- V. Schleppe of ABAA raised this item as the result of an FCA Lifetime member from Alberta refusing to become a provincial member. In the PSO Agreement, it states that individual archers and clubs wishing to join the FCA directly, will be directed back to the provincial association. In ABAA?s view, Lifetime members 7
should be directed by the FCA to become members of their provincial association. Clarification and discussion was requested.
- The sale of Lifetime memberships by the FCA should require that the individual become a member of the provincial association in which they reside.
- The generic PSO agreement template will need revisions to address this should the FCA adopt this stance.
- Board agreement that Lifetime members must become members of their provincial association.
- The President called for a motion to this affect.
MOTION #BofD2009-08: That Lifetime members must be members in good standing with their provincial association.
Moved by: ABAM Seconded by: C. Parlee Carried
- The passing of the above motion opened discussion around the sale of Lifetime memberships. There was agreement that the sale of Lifetime memberships be discontinued and that current Lifetime members be “grandfathered” under this new requirement.
- There was unanimous agreement that Honorary Lifetime memberships be retained as currently granted and administered.
- The President called for a motion discontinuing the sale of Lifetime memberships.
MOTION #BofD2009-09: FCA to discontinue the sale of Lifetime Memberships effective January 1st, 2010.
Moved by: OAA Seconded by: AANS Carried
- The above MOTION #BofD2009-08 is nullified given the passing of MOTION #BofD2009-09.
ACTION: S. Ogilvie to inform the provincial associations that: i) Lifetime memberships are no longer available for sale by the FCA; and ii) Honorary Lifetime memberships are still to be granted and administered under the FCA current regulations governing Honorary Lifetime memberships.
There being no more business, the President called for a motion to adjourn.
MOTION #BofD2009-10: That the 2009 Board of Directors meeting be adjourned.
Moved by: SAA Seconded by: OAA Carried
The meeting was adjourned at 4:45pm, Saturday, August 8, 2009.

APPENDIX 1
Federation of Canadian Archers
Insurance Program
With your membership in the Federation of Canadian Archers you are automatically included in their “Liability Insurance” program. Only a Club, Association or Member in good standing may obtain the benefit of this program. The insurance provided is another example of the Federation of Canadian Archer?s response to the needs of Archers in Canada.
The following summary is provided for convenience only. It is not intended to replace the policy or certificate nor to modify the conditions applicable to them:
Limit of Liability is an inclusive limit of $5,000,000 providing indemnity for clubs, their officials, volunteers, employees and members due to legal liability as a result of injuries or death to persons and damage to property of others arising out of all club operations including the following extensions and/or sub-limit, however, coverage for members and volunteers is excess of their own personal liability insurance but becomes primary if there is none.
1. Tenants Legal Liability (Broad Form) - sub-limit of $1,000,000. which covers on a Blanket Basis Legal Liability for damage to buildings of others rented or occupied by the Club/Association (Subject to a $1,000. deductible). 2. Products Liability - is designed to cover your Legal Liability for injury or death to persons or damage to property of others caused by a condition in a product sold, distributed or handled by you, after it is in the customers? possession and away from your premises (e.g. food, supplies).
3. Medical payments - limits of $2,500. (maximum of $25,000 per incident) each person pays reasonable medical expenses incurred by non employees and non association members as a result of accidents on the premises or within the scope of the club operations. This area of coverage applies only to third parties
4. Property Damage - on an “Occurrence Basis”, covers events that occur during the policy period, regardless of when a claim is launched (subject to a $1,000. deductible).
5. Blanket Contractual Liability - protects against bodily injury or property damage assumed under oral and written contracts or agreements.
6. Cross Liability Clause - means that each club insured is protected in the same manner and extent as though a separate policy had been issued to each but it does not increase the policy limit of liability beyond the amount for which the insurance company would have been liable if only one person or club had been named as insured.
7. Personal Injury – Limit of $5,000,000. Covers for injury arising out of certain specified offenses such as libel, slander, false arrest, malicious prosecution or violation of an individual?s right of privacy.
8. Non-owned Automobile - Limit of $1,000,000. Protects the club from legal liability for bodily injury or property damage from the use of any motor vehicle not owned or leased by the club but used by anyone on the club?s behalf (i.e. a member may be in a car accident while on club business and his own insurance may prove to be inadequate or non-existent.
9. Employees & Volunteers as additional Insureds - extends liability coverage to employees and volunteers acting within the scope of their duties.

APPENDIX 1
Federation of Canadian Archers
Insurance Program
10. Limited Watercraft Coverage - provides cover arising out of the use or operation by or on behalf of the club of any watercraft not exceeding 8 metres in length.
11. Worldwide Coverage - for damages with respect to bodily injury or property damage provided that suit for any such damages against the insured club is brought within Canada or the Continental United States of America.
12. Owners Protective Liability - is designed to provide coverage for an insured club against legal liability imposed arising out of work performed by independent contractors on their behalf.
13. Employee Benefits Liability - $1,000,000 aggregate, provides cover for a claim made by an employee or former employee caused by an error or omission in the administration of an “Employee Benefits” program ($1,000. deductible applies).
14. Incidental Malpractice - covers for liability incurred from rendering or failing to render professional medical, dental or nursing services by a facility maintained for employees? benefit and convenience
15. Advertising Liability - $100,000 sub-limit, covers injury arising out of an offense committed during the policy period occurring in the course of the Named Insured?s advertising activities if the injury arises out of libel, slander, defamation, violation of right of privacy, piracy, unfair competition, or infringement of copy right, title or slogan.
16. 60-Day Notice of Cancellation - the Insurance Company cannot cancel the policy without giving at least 60 days notice; 15 days in the event of non-payment of premium
17. Intentional Acts - Bodily Injury protection is extended to include reasonable force when in protection of persons or property.
18. Participant Coverage - The policy includes cover for injury to participants and would respond normally to any such injury as it would to any Third Party injury.
MAJOR EXCLUSIONS are liability arising out of:
- The use or ownership of any automobile, aircraft, or watercraft over 25? in length.
- Intentional acts (unless to protect persons or property).
- Damage to property owned, used or occupied or in one?s care, custody or control. (See Tenants Legal
Liability extension).
We remind you that the insurance policy is a legal document and that this condensed version of the policy coverage is not intended to be an exhaustive explanation or interpretation of the actual policy.
If you have any questions concerning the coverage, please contact us directly and we will be pleased to answer them.
B.F. LORENZETTI & ASSOCIATES INC.
2001 McGill College, Suite 2200 MONTRÉAL, Québec H3A 1G1
Telephone : (514) 843-3632 (800) 465-2842 Fax : (514) 843-3842 ; mailto:Sports@BF-Lorenzetti.ca CONTACTS: JIM STIRLING, Associate Vice-President ; ROXANNE JOBIN, Account Executive
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APPENDIX 2
RATIFICATION OF VOTES BY MAIL SINCE MARCH 29, 2008
Motion #E2008-13A
2008 outdoor target/field championship logo #3 as submitted
PASSED
MOTION HPC2008-06
To accept the Excellence Review Committee as a permanent HPC sub-committee comprised of the VP 3D and the Olympic and Paralympic Coaches from the time of their appointment until the Games, VP International, at least 1 RCC, team ranking co-ordinator, at least one athlete representative.
REVISED WITH MOTION HPC2008-12
MOTION HPC2008-07
To accept the November Guatemala WRE in replacement of the Costa Rica WRE as the 2008 "B" team event, or to cancel the "B" team event for 2008.
PASSED
MOTION HPC2008-08
That VIVA Programme funds be awarded to compound archers competing at the 2008 FITA Youth World Championships with the following provisos:
a) if funding is available for only one archer that it be awarded to:
An archer who had to compete in trials, not seeded by ranking
The junior archer who wins the trials with the highest number of trials points (regardless of sex)
b) if funding is available for two archers that the second grant be awarded to:
An archer who had to compete in trials, not seeded by ranking
The cadet archer who wins the trials with the highest number of trials points (regardless of sex)
UNANIMOUS
Motion #B2008-21
To increase the FCA Retailer Programme fee by 15% for each of the next 3 years as follows: $86 in 2009, $100 in 2010 and $115 in 2011
UNANIMOUS
Motion #B2008-22a
To ratify the decision of the FCA Member Complaints Tribunal #2008-Boe(2) and to fulfill the recommendations as listed, and to dissolve the Member Complaints Tribunal as per policy. Moved by: Robert Tataryn Seconded by: Jeff Gunter
PASSED:
11 in favour
3 against
2 abstentions
Motion #B2008-22b
To ratify the decision of the FCA Member Complaints Tribunal #2008-Boe(1) and to fulfill the recommendations as listed, and to dissolve the Member Complaints Tribunal as per policy. Moved by: Robert Tataryn Seconded by: Jeff Gunter
PASSED:
10 in favour
4 against
2 abstentions
Motion #B2008-22c
To ratify the decision of the FCA Member Complaints Tribunal #2008-06, and to dissolve the Member Complaints Tribunal as per policy. Moved by: Robert Tataryn Seconded by: Jeff Gunter
PASSED:
13 in favour
1 against
2 abstentions

APPENDIX 2
RATIFICATION OF VOTES BY MAIL SINCE MARCH 29, 2008
Motion #B2008-22d
To ratify the decision of the FCA Member Complaints Tribunal #2008-06, and to dissolve the Member Complaints Tribunal as per policy. Moved by: Robert Tataryn Seconded by: Jeff Gunter
PASSED:
14 in favour
1 against
1 abstentions
Motion #E2008-16
To re-invest $10,000 of FCA's matured GIC into a 3-year GIC at the best possible rates. Further, to allocate $4,000 to cover expenses incurred by the Hiring Committee and to use the balance of the cash earned to off-set some of the current Executive Director's severance. Moved by: Alain Gravel Seconded by: Charlene Parlee
PASSED
Motion #B2008-23
To select a new FCA auditor from the choice of Parker Prins Lebano, and Collins Barrow.
PARKER PRINS LEBANO
Motion #E2008-17
To allocate $200 to compound youth archers who finished first at the 2008 team trials and $100 for second place. If more non-Sport Canada funds become available or there is a surplus after the Executive Director's severance has been paid, the remaining funds will be allocated to the juniors and cadets as listed in HPC motion #HPC2008-05. Moved by: Bob Tataryn Seconded by: Jude Hooey
PASSED
MOTION HPC2008-14
To accept the 2008-2009 AWAD ranking criteria as submitted. / Pour accepter les critères du classement d'AWAD 2008-2009 comme soumis.
UNANIMOUS
Motion #3D2008-07
To approve 3D criteria as listed (below). Moved by: Jude Hooey
PASSED
Motion #E2008-18
To ratify the decision of the FCA Member Complaints Tribunal Sexual Harassment Case #2008-01, and to fulfill the recommendations as listed, and to dissolve the Member Complaints Tribunal as per policy. Moved by: Robert Tataryn Seconded by: Jeff Gunter
PASSED:
1 abstention
Motion #E2008-19
To ratify the 2009 3D indoor championship logo with changes to the title as suggested by Jude Hooey, registration form with corrections to the French as suggested by Alain Gravel, and fees as submitted. Moved by: Jude Hooey Seconded by: Alain Gravel
PASSED
Motion #01 EC
May 22, 2009
To approve that Don Lohnes be nominated for the position of Sport Information Officer for the Archery Event at the 2011 Canada Winter Games in Halifax, Nova Scotia.
Moved: C. Parlee Seconded: E. Wilson
PASSED

Motion #02 EC
May 22, 2009
To approve the minutes, and the decisions and motions contained there-in, from the HPC teleconference meeting held Tuesday, May 19, 2009, be accepted as presented.
Moved: Al Wills Seconded: Roger Murray
PASSED
Motion #03 EC
June 9, 2009
To approve that the FCA Volunteer of the Year Award be renamed the Greg Durward Volunteer of the Year Award.
Moved by: Al Wills Seconded by: Charlene Parlee
PASSED
Motion #04 HPC
June 11, 2009
To approve the High Performance Committee budget for 2009 National Team events.
Moved by: Ed Wilson Seconded by: Bob Tataryn
PASSED
Motion #05 EC
July 7, 2009
To approve that the FCA Executive Committee inform all Athletes with a Disability (AWAD) members that the criteria for selection for the National Team to compete at the 2009 Para-Archery World Championships is open, and that team members who have not yet submitted their intent to join this Team must do so no later than July 13/2009.
Moved by: Ed Wilson Seconded by: Al Wills
PASSED

APPENDIX 3

APPENDIX 4

APPENDIX 5