2010 3D Committee Meeting Minutes

MINUTES

 

PRESENT:

Jude Hooey, FCA V-P 3D Programs/3D Committee Chair

John Webber, AANS                 Wil Reinhart, AANB                              

Peter Garrett, OAA                   Mano Navarro, ABAM                           

Stan Schamuhn, ABAA              Ted Kennedy, BCAA                 

Harvey Giesbrecht, SAA

Guest:  Roger Garrod, Chairman, FCA Rules Committee

Scott Ogilvie, FCA Executive Director (recorder of minutes)                    

NOTE: The name opposite the agenda item indicates the lead person(s) to address the agenda item

1.0       Vice- President's Call to Order & Welcome (J. Hooey)

- J. Hooey, V-P 3D Programs/Chair, 3D Committee, called the 3D Committee meeting to order at 1:05pm /13:05hrs. She extended a warm welcome to the Committee members.  A roll call of the provinces was conducted.

- J. Hooey stated that typically the 3D Committee meeting precedes the Board meeting and therefore the Committee comes forward with recommendations to the Board. Given the scheduling of the meetings, recommendations from the 3D Committee will go forward to the Executive Committee for consideration at a subsequent Executive Committee meeting and then will be brought forward to the Board for approval (likely by email vote).

- J. Hooey provided opening remarks. See Appendix 1 – V-P 3D Program - Opening Remarks, which is appended to these 2010 3D Committee meeting minutes.   

- Following the opening remarks, some Committee members asked for clarification surrounding the FCA insurance for 2011and the 2011 FCA membership rates.

- S. Ogilvie offered to provide a brief overview and clarification of the proposed 2011 insurance program coverage which was approved by the FCA Board of Directors at its July 25th meeting. He added that the details of the proposal and the rationale was contained in the proposal which was circulated by him in advance of the Board meeting (first draft circulated May 28th and a second draft circulated July 8th 2010).  See Appendix 2 - Liability Insurance Coverage for Bow Hunting: Proposal for Discussion & Decision, which is appended to these 2010 3D Committee meeting minutes.   

- S. Ogilvie also offered to provide a brief overview and clarification of the proposed 2011 FCA membership rates which were approved by the FCA Board of Directors at its July 25th meeting. He added that the details of the proposal and the rationale was contained in the proposal which was circulated by him in advance of the Board meeting (first draft circulated May 28th and a second draft circulated July 8th 2010). See Appendix 3 - PSO/FCA Agreement 2011-2013: Membership Rate Increases Proposal for Discussion & Decision, which is appended to these 2010 3D Committee meeting minutes. 

- S. Ogilvie added that efforts to finalize the content details of the 2011-2013 Provincial/FCA Agreements and to co-sign the Agreement between each of the provincial associations and the FCA, will now get underway (with completion before December 31st 2010 which is the finish date of the 2008-2010 Provincial/FCA Agreements).  

 

2.0       Approval of Agenda & New Business (J. Hooey)

MOTION #3D2010-01: To accept the agenda as presented/amended.

Moved by:                     BC - T. Kennedy                       Seconded by:    MB - M. Navarro                        Carried


 

3.0       Approval of the July 23rd 2009 3D Committee Meeting Minutes (J. Hooey)

- J. Hooey called for a motion to accept the minutes of the 2009 3D Committee meeting held at Amos, QC on July 23rd.

MOTION #3D2010-02: To accept the minutes of the July 23rd 2009 3D Committee meeting minutes as presented.

Moved by:         SK - H. Giesbrecht                                Seconded by:    NS - J. Webber                        Carried

- The 2009 3D Committee meeting minutes were circulated to the 3D Committee in the pre-meeting package. The 2009 3D Committee meeting minutes are posted on the FCA website at:  http://fca.ca/en/meetings-and-minutes/148-3d-committee-meeting-august-09.html  .  Therefore, a copy of the 2009 minutes is not appended to these 2010 3D Committee meeting minutes.   

 

4.0       Business Arising from the July 23rd 2009 3D Committee Meeting Minutes (J. Hooey)

4.1       Funding for World Championships: Ideas 

- J. Hooey informed the Committee the FCA EC has decided that it will not be possible to designate funds raised by 3D archers strictly to the 3D Program only.  All money would have to go into general revenue. Donations cannot be  directed to a specific person(s).  If requested, a tax receipt can be issued by FCA for donations.

4.2       Bids for 2011 3D Indoor Championship (host province and club still to be determined).

- J. Hooey informed the Committee that neither she nor the national office has received any bids to host the 2011 3D Indoor Nationals. She asked if any Committee members had heard of any interest to host from clubs in their province. No interest expressed.

- J. Hooey reported that the Lethbridge Bowbenders had submitted a bid to host (as reported in the 2009 Committee meeting minutes) and remain committed to hosting if no other bids are received. She reported that the Lethbridge Bowbenders can only host in January as the venue is fully booked from February through April. The Committee expressed its thanks and support for the offer to host the Championship.

4.3       3D Indoor Championship Rotation Schedule (review of motion carried). See attached schedule.

- J. Hooey reported that the Indoor 3D Championship rotation schedule is now in place and will begin in 2014. The intent is to have the Championship rotate throughout all parts of the country.

- The motion from the 2009 Committee meeting minutes reads as follows: “Moved that an Indoor 3D Championship rotation schedule be established on a 4 year rotation cycle, beginning in 2014. And that in 2014, the rotation schedule begin with AANS and follow the already established Outdoor Championship rotation schedule for subsequent years.

MOTION #3D2010-03: To accept the business arising from the minutes of the July 23rd 2009 3D Committee meeting minutes as presented/discussed.

Moved by:         M. Navarro                   Seconded by: T. Kennedy                                  Carried

5.0       Verbal Report on the 2010 Indoor 3D Championship (J. Hooey)

- J. Hooey reported that the 2010 Silver Scent Indoor 3D National Championship was held inRed Deer,AB, again this year.  No other club was willing to host the 2010 Indoor Championship, so the Central Alberta Archers stepped-up to volunteer to host the Championship.  The club hosted the 2009 Silver Scent Indoor 3D Nationals. Due to this experience and organization in place, the 2010 Championship went very smoothly with no difficulties.  The judges did an excellent job and everyone appreciated their efforts. She expressed her thanks and appreciation to Mike Screen, Chair of the Host Organizing Committee, and his team of volunteers from the Central Alberta Archers.

- J. Hooey reported that the only was the bow scale that was used.  If a pull-down scale is at a poor angle, it is possible to derail the string.  This happened inWinnipegand again this year inRed Deer. To prevent this, J. Hooey  recommended to the Committee that it make a motion to the EC that the FCA purchase two (2) hand-held  grain scales and two (2) hand-held bow scales for use at the FCA Indoor and Outdoor 3D Nationals. 

MOTION #3D2010-04: That the FCA purchase and provide two (2) hand-held  grain scales and two (2) hand-held bow scales for use at the 3D Indoor and Outdoor National Championships. And that the scales be shipped to the Host Organizing Committee of the 3D Indoor and Outdoor National Championships. 

Moved by:         P. Garrett                     Seconded by: M. Navarro                                  Carried


6.0       Verbal Report on the 2010 Outdoor 3D Championship (J. Hooey)

- J. Hooey and J. Webber (of the Host Organizing Committee) provided a verbal report. All is on track. Some on-site registrations are expected today and tomorrow (July 30th and 31st).

 

7.0       Update on 2011 Outdoor 3D Championship (H. Giesbrecht, SAA)

- H. Giesbrecht reported that the host club is the Wascana Archers of Regina. The dates confirmed as July 29th - August 1st

- H. Giesbrecht also reported that the planning and organization for the 2011 3D Outdoor Championship is going well and everything is on track. Targets have been purchased. There are no extreme hills on the course. There are three (3) courses of 26, 27 and 27 targets respectively.

- J. Hooey stated that FCA should ensure it has more input into the design and set-up of courses.  She stated that  this same suggestion has been made for the FITA and Field National Championships. FCA and the Host Organizing Committee must ensure there is ongoing communication between the assigned FCA Championship Technical Delegate and the Host Organizing Committee.   

8.0  Call for Bids to Host 2012 & 2013 Indoor & Outdoor 3D Championships (J. Hooey)

- The 2012 3D Outdoor Championship will take place in BC.  T. Kennedy of BCAA reported that no interest has been expressed from clubs to host in 2012. He stated that WilliamsLakewould be a good location but no interest has been expressed from the club.

- The 2013 3D Outdoor Championship will take place in NB.  W. Reinhart of AANB reported that the Woodstock Archery Club has expressed interest in hosting the 2013 National Outdoor Championship over the August long weekend.  Woodstockis a one hour drive from the Frederictonairport. 

- See Appendix 2 - FCA Policy for Championship Rotation Schedule Policy Revision Version 4 (from FCA Board Meeting March 2008), which is appended to these 2010 3D Committee meeting minutes.     

 

9.0           3D Rules

9.1           Update on 3D Rule Changes for 2010 (J. Hooey)

- J. Hooey reported on the rule changes now in place for 2010 (i.e., ages, binoculars, grains of points, M50 TR – no string walking). J. Hooey and R. Garrod (FCA Chair, Rules Committee) provided clarification where requested. FCA has aligned its 3D rules with FITA rules.

- Clarification was provided by J. Hooey and R. Garrod on M50 TR – no string walking. The shooters in this class do not want string walking permitted. J. Hooey stated that it is an FCA class only, so it won’t affect National Teams for World Championships.

- J. Hooey stated that FCA’s rules need to reflect those being used at the international level.  FCA needs clubs country-wide to adopt the same rules used by FCA and therefore internationally. This will ensure National Team athletes competing internationally are prepared to compete under the international rules.

- Recommendation that we change “Recurve Unaided” to “Barebow”. Currently there is confusion between Instinctive and Recurve Unaided. This confusion will be lessened if we change the name to Barebow. J. Hooey called for a motion to address this recommendation.

MOTION #3D2010-05: That the FCA change the name of Recurve Unaided to Barebow.  And that the FCA align its traditional longbow, instinctive and barebow (formerly recurve unaided) rules with FITA’s rules in these three categories.

Moved by:         P. Garrett                     Seconded by: Harvey Giesbrecht                                   Carried

9.2           Re-organizing 3D rules (R. Garrod)

- R. Garrod recommended that FCA re-organize the 3D rule set-up in the FCA rulebook to make the 3D section of the rulebook more ‘user friendly’ and more consistent with the rulebook set-up for target and field.  The Committee agreed.

- R. Garrod recommended that the 3D Committee establish a small work group to re-organize the 3D rules section and set-up and to improve on some of the FCA 3D rules (using FITA field rules as a model to follow). The Committee agreed.

DECISION & ACTION: H. Giesbrecht of SAA and P. Garrett of OAA volunteered to work with R. Garrod.

ACTION: R. Garrod given the okay to revise the 3D rulebook so that there is no duplication and to make the rulebook more ‘user friendly’ and easier to understood and follow.

9.3           3D divisions for target events (R. Garrod)

- R. Garrod asked what two 3D divisions would the 3 D Committee like to see shot at FCA Target Championships? DECISION: The Committee agreed on BHO and BHR.

9.4           Other rule changes that arise (R. Garrod)

- R. Garrod raised the following issues:

  1. Use of cameras on the course. He asked if we should consider this for rule changes in 2011, i.e., allow simple cameras on the course (with no range finder capabilities).

DECISION: Consensus was that simple cameras (with no range finder capabilities) should be permitted on the course.

ii) In the FITA rulebook there’s no smoking allowed on the course (risk of fire, courtesy and image). It is not in the FCA rulebook. Should this be included?

DECISION: Not necessary to include in the FCA rulebook. The Host Organizing Committee can simply let competitors and officials know it is not allowed.

iii) Does the Committee support allowing string walkers in the Grand Prix for “Traditional” category? 

NOTE: No agreement was reached and therefore no decision was made regarding whether to allow string walkers in the Grand Prix for “Traditional” category.

10.0      3D CanBow Program: Revisions (J. Hooey)

- J. Hooey reported that the CanBow 3D program was revised by people who did not shoot 3D.  After much review of the 3D Program, J. Hooey doesn’t feel it’s a viable program.  She reported that she has delivered the CanBow 3D program for years, but doesn’t follow the format in the Program manual.  She is not sure how to change the Program to make it more valuable as a tool for coaching 3D junior archers.  The program must fit into the LTAD model as well. 

- J. Hooey asked what Committee members are familiar with the content of the 3D CanBow Program. She provided an overview of the Program

- She asked what provinces use the 3D CanBow Program. Those not using the 3D Program are as follows: BC (uses its own program), SK (uses Junior Olympic Program), NB (but AANB does use CanBow for FITA target).Albertauses it.

- J. Hooey asked for volunteers to assist her with revisions to the Program. M. Navarro of ABAM (MB) volunteered.

ACTION: A work group consisting of J. Hooey and M. Navarro established to revise the 3D Program CanBow Program.

ACTION: S. Ogilvie to circulate CanBow resource manual to each 3D Committee member.

 

11.0      2011 National Team Selection Criteria (J. Hooey)

- J. Hooey informed the Committee that the 2011 3D FITA World Championship will be held August 31-September 3 in Donnersbach-Planneralm, Austria.  

- J. Hooey reported that results from registered 3D tournaments could be considered for selection and if necessary, National Team selection trials could be held inSaskatchewanin 2011.

DECISION: The Committee agreed on the following for the selection criteria for the 2011 3D World Championship National Team: i) use results from 2009 FITA 3D Championship to help develop selection criteria; ii) use the 2009 selection criteria as a template; and iii) use results from a minimum of four (4) shoots. 

ACTION: J. Hooey to draft the selection criteria for the 2011 3D World Championship National Team and to circulate the criteria to the 3D Committee feedback.

DECISION: The Team Leader for the 2011 3D World Championship National Team is not to be an athlete. It was agreed that there is too much work to be done as a Team Leader. For an athlete to serve as the Team Leader will detract from that person’s ability to perform both as an athlete and Team Leader.  

- J. Hooey informed the Committee that she spoke with the V-P of High Performance (E. Wilson) at the Executive Committee meeting held a week ago in Halifax, about the need to have a Team Leader for the 2011 3D World Championship and the need for some FCA funding to help cover the Team Leader’s expenses. E. Wilsonsuggested that the 3D Committee make a motion requesting funds for a Team Leader be built into the High Performance Committee events budget for fiscal year 2011-12.  J. Hooey called for a motion to address this need and request.

- J. Hooey stated that she has offered to take on the task of making arrangements for the National 3D Team so that Joan MacDonald, the High Performance Committee’s volunteer Senior Program Coordinator does not have to do it.

MOTION #3D2010-06: That the FCA High Performance Committee budget (in its events budget for fiscal year 2011-12) for partial funding to cover some of the expenses of the Team Leader that will be selected and assigned to the National Team that will compete at the 2011 3D World Championship.

Moved by:         M. Navarro                   Seconded by: T. Kennedy                                  Carried

12.0      Reports (J. Hooey)

- J. Hooey referred the Committee members to her report contained in the 2010 Annual Report. For a record of the report, refer to the FCA 2010 Annual Report posted on the FCA website at:  

http://fca.ca/en/annual-reports/576-2010-fca-annual-report.html  . Therefore, a copy of the V-P 3D Program’s report

is not appended to these 2010 3D Committee meeting minutes. 

- J. Hooey called for the Provincial Representative’s to present or add to their written report submitted. For a record of those Provincial Representative reports submitted, see Appendix 3, which is appended to these 2010 3D Committee meeting minutes.  Written reports received from: BCAA, OAA, and AANB. 

MOTION #3D2010-07: That the reports be approved as submitted and/or presented. 

Moved by:         J. Webber                     Seconded by: M. Navarro                                  Carried

 

13.0      Expense Claim Forms

- J. Hooey stated that it is very important that all expense forms are submitted to S. Ogilvie as soon as possible after completion of the meeting in order that reimbursements can be made in a timely fashion. S. Ogilvie explained the process and what can be claimed. 

 

14.0      New Business

14.1   Grand Prix

Robert Lakeman of SAA (SK) joined the meeting at 4:50pm for discussion regarding Grand Prix selection. He stated that he feels the selection is currently not fair for all shooters because of the 27, 27, 26. J. Hooey stated that she would speak with the Host Organizing Committee to decide the selection process.

 

14.2      National Championship Medals

 – J. Hooey reported that the topic of National Championship medals has been discussed by the Executive Committee. Every two years the medals will be changed, as there is a stock pile of medals in inventory currently. Some would like to see a plaque or something more substantial for the gold medal placing. Jude will speak with Joanne about all classes being recognized.

 

14.3      FCA Website

– Discussion about the lack of 3D information and organization of existing 3D information on the current FCA website. It was stated that typically, there is a lack of information on the 3D Nationals. J. Hooey stated that she would make the 2011 Outdoor Host Organizing Committee from the Wascana Archers (Regina) aware and ask that it create a website (with adequate information). R. Lakeman of SAA stated that they already have a webmaster for 2011 3D Nationals and that a website will be created and maintained for the 2011 3D Outdoor National Championship.

- It was stated that we need consistency in registration and information for any 3D event including the National Championships.

- It was agreed that we need to make 3D archery more visible on the FCA website.

 

14.4      Further Update on 2011 Outdoor 3D Championship

- R. Lakeman of SAA provided a quick overview of the amenities.

 

15.0      Meeting Adjournment (J. Hooey)

MOTION #3D2010-08:  Moved that the meeting be adjourned.

Moved by:           MB  - M. Navarro               Seconded by:   BC – T. Kennedy                             Carried


APPENDIX 1

V-P 3D Program - Opening Remarks

3D Committee Meeting

The Annapolis Valley Shooting Sports Club

New Minas, Nova Scotia

Friday, July 30, 2010, 1:00pm/13:00hrs

 

Welcome to the annual meeting of the 3D representatives of the FCA.  It is very important that we meet as a group every year.  It is an honor for me to chair this meeting where decisions concerning 3D inCanadaare made.  Thank you for your work in the past year.  I appreciate the speed with which you responded to the issues we dealt with.

Usually, the FCA Board of Directors meeting is held after our meeting.  Unfortunately, the timing this year was such that the Board meeting was held first.  Any recommendations that we have will go to the Board through email for ratification or revision if necessary.

The FCA Board of Directors made a decision this year that will impact the hunters in all of the provinces because the insurance will now cover hunters.  The premiums did go up, but the four dollars we will pay is not significant.  I don’t think that any association can offer five million dollars of insurance for such a small premium.  Because this was a Board decision, we will not be discussing it in our meeting.  

Our mandate is that of deciding what is best for the 3D archers inCanada.  Because there are quite a few issues to discuss, we will keep our focus on 3D.  Registration will begin in this building at 4:00, so we will have to be done by then or move outside.

The agenda is quite lengthy, so let’s get on with the meeting.


APPENDIX 2

 

FCA Policy for Championship Rotation Schedule Policy Revision Version 4 (from FCA Board Meeting March 2008)

Proposed Revision to the existing Championship Rotation Policy

  1. That from 2011 onward, any PSO requesting a revision to the rotation policy will not be able to “swap” dates with another PSO from another region in the country (east/west), disrupting the alternating system. 
  2. The PSO requesting the delay must do so no later than 2 years in advance of their turn in the rotation.  After that date, the PSO is required to host the FCA national championships in the stated rotation.
  3. The PSO requesting the delay will find a PSO willing to host the championships in the year in question.
  4. There will be no change to the order. 
  5. No PSO may request a delay in hosting the championships more than 1 time in 10 years.
  6. The FCA Board of Directors will review the Rotation Policy at its annual meeting every 4 years starting in 2011.
  7. The rotation is an 8-year cycle as follows:

2009    Quebec

2010    Nova Scotia

2011    Saskatchewan

2012    British Columbia

2013    New Brunswick

2014    Alberta

2015    Ontario

2016    Manitoba

2017    Quebec

2018    Nova Scotia

2019    Saskatchewan

2020    British Columbia

2021    New Brunswick

2022     Alberta

2023     Ontario

2024     Manitoba

etc.

 


APPENDIX 3

PROVINCIAL REPORTS

2010 New Brunswick 3-D Report

Annapolis Valley Shooting Sports Club, Friday, July 30th 2010

New Brunswickis enjoying a great year with higher membership numbers than ever before. We currently have 618 members in 16 clubs through outNew Brunswick. The Indoor 3-D tournaments are still getting more archer support than the Outdoor shoots. One of our combined 3-D, Fita weekend shoots had 72 archers at the Fita and 66 at the Indoor 3-D. This event was co-hosted by the River valley Archery Club and the Sussex Golden Arrows. 

The Sussex Club has recently had its first 3-D shoot with all new targets, they had a great turn out.Sussexhas always been a Fita, 1440 and Outdoor Target club but with some members who shoot 3-D decided to buy some targets and host a few shoots. They will be popular on the 3-D schedule for next year as there location is central in the province.

Full Draw Archery club held its second annual Bow Hunter Competition in Haute-Aboujagane, It was a fantastic shoot with over 70 registered shooters. There was a Tree stand competition, A pop up buck and Bow Hunter competition and plenty of draws ,raffles and over $7000.00 in door prizes. The roasted pig was delicious and everyone walked away with a door prize. This shoot will only get bigger every year, it was a great day!

AANB had a booth last year at the Sussex Hunting and Fishing Expo where nearly 10,000 people had a chance to see some 3-D archery targets and hunting tackle. The show was a success, we had a draw for a dozen carbon arrows, and a Bulldog target. We have already booked our booth for this years Expo and they have asked us to put on a demonstration. Archery promotion is also done through schools, fundraisers and Hunter Awareness days.

AANB’s website continues to be well visited with its photos of past and present shoots, tournament results, schedules and a News letter that has been revisited electronically.

Legal hunting distance in the province is now at 100 meters from a dwelling which allows bow hunters an opportunity to get into the urban areas where the deer problems are. Crossbows are still illegal to take into the woods but expect to be legalized for hunting in 2011  or 2012, it is still unknown what season they will be placed in, Archery or rifle? 

TheWoodstockclub which has one of the largest archer memberships is still planning on hosting the 2013 Outdoor Nationals. They are only an hour away from the airport and have plenty of great facilities to make the event a success.

Respectfully submitted,

Wil Reinhart

3D Rep, AANB