2010 Board of Directors Meeting Halifax July

Archery Canada Tir à l'Arc

Board of Directors Meeting

Halifax, NS

Mount Saint Vincent University Rosaria Hall, room 401 Sunday July 25th 2010 @ 6:00pm

MINUTES

PRESENT:

Allan Wills, President                                       Robert Tataryn, V-P, Administration & Marketing

Charlene Parlee, V-P, Committees & Projects  Jude Hooey, V-P, 3D Program

Ed Wilson, V-P, High Performance                  Ken Bullock, V-P, Events & Services

Ken Cameron, BCAA                                        Vickilynne Schleppe, ABAA

Mike Kupchanko, SAA                                     Roger Garrod, ABAM

Peter Garrett, OAA                                          Glenn Gudgeon, FTAQ

Trevor Furlotte, AANB                                     Bill Currie, AANS

Scott Ogilvie, Executive Director

1.0       President's Call to Order & Welcome (A. Wills)

- The President, A. Wills called the meeting to order at 6:00pm /18:00hrs. The President extended a warm welcome to the members who are the provinces.  A roll call of the provinces was done.

- A. Wills reiterated his remark from the 2010 AGM, that the normal procedure is for the Board meeting to precede the AGM. However, scheduling the meetings around the National Championships has required some flexibility and changes to the order of the meetings. Therefore, the Board meeting has been re-scheduled to occur at the completion of the 2010 AGM.

2.0       Approval of Agenda & Requests for Additional Items (A. Wills)

MOTION #Board2010-01: To accept the agenda as presented/amended.

Moved by:  AANB - T. Furlotte                           Seconded by:    OAA - P. Garrett                        Carried

3.0       Approval of the August 8th 2009 Board of Directors (Board) Meeting Minutes (A. Wills) 

- A. Wills called for a motion to accept the minutes of the 2009 Board meeting held at Laval, QC on August 8th

MOTION #Board2010-02: To accept the minutes of the August 8th 2009 Board meeting minutes as presented.

Moved by:         OAA - P. Garrett                       Seconded by:                AANB - T. Furlotte Carried

- The 2009 Board meeting minutes were circulated to the Board in the pre-meeting package. The 2009 Board meeting minutes are posted on the FCA website .  Therefore, a copy of the 2009 minutes is not appended to these 2010 Board meeting minutes.

4.0 Business Arising from the August 8th 2009 Board Meeting Minutes (A. Wills)

- For an update on 2009-10 activities pertaining to the Long Term Archer Development (LTAD) project, A. Wills referred Board members to the LTAD Coordinator’s report contained in the 2010 Annual Report.

New Business

5.0       Reports (A. Wills)

- As noted under agenda item 1.0 above, the 2010 AGM preceded the 2010 Board meeting. Due to time constraints

A. Wills stated that all reports presented during the AGM would not be repeated for presentation to the Board. All

reports were approved at the AGM.  For the purposes of these Board minutes, the notes contained in the AGM

minutes on the various reports are repeated here in these 2010 Board meeting minutes.

- For a record of the reports, refer to the FCA 2010 Annual Report. A ‘hard copy’ of the 2010 Annual Report was

distributed at the 2010 AGM. An electronic copy of the 2010 Annual Report is posted on the FCA website at. Therefore, a copy of the 2010 Annual Report is

not appended to these 2010 Board meeting minutes. 

5.1       Report of the President / Vice-President International: A. Wills

– A. Wills provided a brief verbal summary of his report contained in the 2010 FCA Annual Report.

5.2 Reports of the Vice-Presidents:

5.2.1     V-P Administration & Marketing – R. Tataryn

– R. Tataryn provided a brief verbal summary of his report contained in the 2010 FCA Annual Report.

- A. Wills added that the Executive Committee is recommending that the Board approve the use of a ‘re-branding’ name - Archery Canada Tir á l’Arc. More on this will be provided later in the meeting.

- R. McIntyre of AANB asked if any marketing efforts to increase FCA exposure have occurred or

are planned. R. Tataryn reported that this was an identified need a few years ago. He reported that he has not yet had the time to devote to this major undertaking. As well, he reported that the FCA currently has no funds that could be allocated to any marketing initiative of significant impact. What funds we do have are allocated this fiscal year to upgrading the website and a design of a new logo (for the proposed ‘re-branding’ name of Archery Canada Tir á l’Arc).

5.2.2     V-P 3D Program / Chair 3D Program Committee – J. Hooey

- J. Hooey provided a brief verbal summary of her report contained in the 2010 FCA Annual Report.

- J. Hooey stated that typically the 3D Committee meeting precedes the Board meeting and therefore the Committee comes forward with recommendations to the Board. Given the scheduling of the meetings, recommendations from the 3D Committee will go forward to the Executive Committee for consideration at a subsequent Executive Committee meeting and then will be brought forward to the Board for approval (likely by email vote).

- J. Hooey reported that the Indoor 3D Championship rotation schedule is now in place. The intent is to have the Championship rotate throughout all parts of the country.

- T. Furlotte of AANB asked how National Team members will be selected for the 2011 3D World Championship. J. Hooey reported that this is an item for discussion at the upcoming 3D Committee meeting. She reported that results from registered 3D tournaments will be considered for selection and if necessary, National Team selection trials could be held in Saskatchewan next year.

5.2.3     V-P Events & Services – K. Bullock

- A. Wills first thanked K. Bullock for stepping in to fill the position earlier this calendar year.

- K. Bullock provided a brief verbal summary of his report contained in the 2010 FCA Annual Report.

- K. Bullock reported that both Trina Snooks and Jacqui Jenskey have stepped down as the Mail Match Coordinator and MICA Coordinator respectively. K. Bullock asked that if anyone might be interested in either of these Coordinator positions, to please contact him.

5.2.4     V-P Committees & Projects – C. Parlee

- On behalf of C. Parlee, A. Wills provided a brief verbal summary of her report contained in the 2010 FCA Annual Report.

- A. Wills noted that C. Parlee has done an excellent job in coordinating the FCA Annual Awards nomination and selection process. He thanked her for undertaking this task.

5.2.5     V-P High Performance / Chair High Performance Committee – E. Wilson

- E. Wilson provided a brief verbal summary of his report contained in the 2010 FCA Annual Report.

- The focus this coming fall will be to put selection criteria in place for 2011 National Team events and the 2012 Olympics and Paralympics. The High Performance Committee will focus on this over the next 2-4 months and make every attempt to make athletes and their coaches aware of the criteria for National Team selection and ranking.

5.3       Reports of FCA Directors:

5.3.1     Athlete Representative – H. MacDonald

- A. Wills stated that H. MacDonald was not present for the AGM and that there was nothing to be added to the report. No questions were raised.

5.3.2     Executive Director – S. Ogilvie

- S. Ogilvie provided a brief verbal summary of his report contained in the 2010 FCA Annual Report.

5.3.3       Provincial Directors – Alberta, British Columbia, Manitoba, Newfoundland/Labrador, Nova Scotia, Ontario, Québec, Saskatchewan

- Alberta- Vickilynne Schleppe. Nothing more to report beyond that in the 2010 FCA Annual Report.

- British Columbia – Ken Cameron. Nothing more to report beyond that in the 2010 FCA Annual Report.

- Manitoba – Roger Garrod. Nothing more to report beyond that in the 2010 FCA Annual Report.

- Newfoundland/Labrador – No representative present and no report submitted.

- New Brunswick - Trevor Furlotte. T. Furlotte reported that AANB is still very committed to LTAD. T. Snooks continues to volunteer much time and effort in this area.

- Nova Scotia – William Currie. W. Currie reported on behalf of Lindsey Poehl. W. Currie reported that the Sport Leader for 2011 Canada Winter Games to be hosted by Halifax/Dartmouth had stepped down. Recruitment of a replacement is now underway. W. Currie reported that membership numbers have increased this year.

- Ontario- Peter Garrett.  Nothing more to report beyond that in the 2010 FCA Annual Report.  A. Wills asked P. Garrett if those volunteers recognized in the OAA report should be verbally recognized at the AGM. P. Garrett stated that recognition of the OAA volunteers within the OAA report would suffice.

- Québec – Glen Gudgeon.  G. Gudgeon reported that membership numbers have decreased. Some clubs have ceased to operate because they have too few members. School members have decreased. Archery shooting areas are decreasing in some municipalities because municipalities need for fields for other sport use, e.g., soccer.

- Saskatchewan – Mike Kupchanko – M. Kupchanko provided a brief verbal report.

5.4 Reports of Committee Chairpersons and Coordinators:

- Those Committee Chairpersons and Coordinators present at the AGM also had an opportunity to provide a brief verbal summary of their reports contained in the 2010 FCA Annual Report.  In those cases where verbal reports were provided, the following is noted in the 2010 AGM and Board meeting minutes. Full written reports are contained in the 2010 Annual Report, which is posted on the FCA website.

5.4.1     Judges Committee - Ghislain Arsenault. A. Wills recognized G. Arsenault for being awarded FITA’s Judge Emeritus.  A. Wills also stated that Canadian archery judges are highly regarded worldwide in the archery community.

5.4.2     Coaching Certification Committee - Bruce Savage. B. Savage provided a brief verbal report in addition to his written report contained in the 2010 Annual Report.

5.4.3     Rules Committee - Roger Garrod.  R. Garrod had nothing to add. He did ask that if anyone had rule changes they would like the Rules Committee to consider, please submit them to him directly and through the FCA national office. R. Garrod assured all those present at the AGM that all suggested rule changes received from FCA members are reviewed and considered by the Rules Committee.

5.4.4     A. Wills announced and presented Presidential citations to Roger Garrod, Christiane Murphy and Céline Gravel. R. Garrod and C. Murphy were on-hand to receive their citations. A round of applause was provided by all in recognition and thanks for the time and effort these 3 volunteers gave to the development of the 2010 rulebook.

5.4.5     Canadian Archery Foundation - Ghislain Arsenault.  G. Arsenault outlined the next steps for Foundation. G. Arsenault stated that the Foundation is our way of supporting archery with “non-targeted funds”. Tax receipts are currently being offered for donations received. Foundation funds are currently held in an account separate from FCA’s operating funds.

5.4.6     Senior Program Coordinator - Joan McDonald.  J. McDonald was not present to report. Her report is contained in the 2010 Annual Report.   A. Wills recognized Joan’s efforts and contribution over the past year.

5.4.7     Para-archery Program Coordinator - Susan Lemke.  S. Lemke was not present to report. Her report is contained in the 2010 Annual Report.

5.4.8     Youth Program Coordinator - Jeff Gunter.  J. Gunter was not present to report. His report is contained in the 2010 Annual Report. G. Arsenault asked if consideration could be given to addressing recruitment and training of youth judges. E. Wilson, Chair of the High Performance Committee, stated that he would make the J. Gunter aware of this suggestion.

5.4.9     Anti-Doping Education and Doping Control - Nancy Littke.  N. Littke was not present to report. Her report is contained in the 2010 Annual Report.  A. Wills briefly reported on behalf of N. Littke. He reported that the FCA website has been updated with information about doping education and control.  This now provides athletes and coaches with an increased opportunity to self-educate.  Athletes and coaches should feel free to contact N. Littke by email (see the FCA website for her email address).

5.4.10   LTAD Coordinator -Trina Snooks.  T. Snooks had nothing to add to her report contained in the 2010 Annual Report.  A. Wills stated that the LTAD is critical and that provinces must subscribe to it. It’s the reality of sport in Canada today.

5.4.11   MICA Coordinator - Jacqui Jenskey.  J. Jenskey was not present to report. Her report is contained in the 2010 Annual Report.

5.4.12   Canadian Records Coordinator - Christiane Murphy. C. Murphy stated that the change in rules implies changes in records. She added that the quality of archery is obviously improving given the increase in the number of records being set by Canadian archers.

5.4.13   Canada Winter Games Technical Advisor - Philip Parlee.  P. Parlee stated that if there are any questions of a technical nature regarding the Games, feel free to contact him.  A question was asked about why the number of archers per province has decreased.  P. Parlee briefly addressed this question. A. Wills spoke to the importance of the Canada Games and politics of staying in the Games let alone trying to get back into the Canada Summer Games.

5.4.14   FITA Pin Coordinator - Sean Wyatt.  S. Wyatt was not present to report. His report is contained in the 2010 Annual Report.  A. Wills reported that FCA will now begin to offer indoor FITA pins, including junior, cadet and master.  More information on this will be provided in the coming months.

- The reports were approved at the 2010 AGM preceding the Board meeting. The following motion was passed at the 2010 AGM.

MOTION #AGM2010-02: That the reports be approved as submitted and/or presented.

Moved by:  BCAA – K. Cameron                                    Seconded by:    ABAA – V. Schleppe                     Carried

6.0       Finance (R. Tataryn)

6.1       2009-10 Fiscal Year financial statements

- R. Tataryn spoke briefly about the audited financial statements for the 2009-10 fiscal year.

- The audited financial statements are contained in the 2010 Annual Report posted on the FCA website .  Therefore, a copy of the audited financial

statements are not appended to these 2010 Board meeting minutes. 

6.2       2010-11 Fiscal Year Budget

- R. Tataryn made a brief presentation on the 2010-11 fiscal year budget. He asked for questions. There being none, he called for a motion to approve the 2010-11 fiscal year budget.  See Appendix 1 – FCA 2010-11 Budget (for Board Approval), which is appended to these 2010 Board meeting minutes.

MOTION #Board2010-03: To approve the 2010-11 fiscal year budget as presented.

Moved by:  AANS - B. Currie                             Seconded by:                OAA - P. Garrett Carried

7.0       Administration

7.1       Policies (R. Tataryn)

- R. Tataryn made a brief presentation on the proposed revisions to the FCA complaint, discipline and appeal policies and the FCA code of conduct.

- R. Tataryn asked for questions.

- P. Garrett of Ontario (OAA): Do these policies apply to loud talking when on the field of play when others are shooting?  R. Tataryn stated that yes, in this example, these policies could be implemented if deemed necessary.

- R. Tataryn asked for further questions. There being none, he called for a motion to approve the revised FCA policies on complaint, discipline and appeal and the FCA code of conduct.

MOTION #Board2010-04: To accept the revised FCA policies on complaint, discipline and appeal and the FCA code of conduct, as presented.

Moved by:         FTAQ - G. Gudgeon                  Seconded by:    EC - E. Wilson              Carried

- R. Tataryn stated that the next steps are to have the revised policies translated and then posted on the FCA website.

- A suggestion was made to bring the policies back to the Board table for review at the 2011 Board meeting.

- R. Tataryn thanked the Board member and stated that he and the Executive Committee would take this suggestion under advisement.

- For a record of the revised policies, refer to the FCA website.  Therefore, a copy of the revised policies is not appended to these 2010 Board meeting minutes.

7.2 Insurance Policy (R. Tataryn)

7.2.1     Overview of 2010 insurance policy (coverage types and rates)

- S. Ogilvie provided an overview.

- A. Wills stated that FCA will take it under advisement to source out other insurance providers.

- V. Schleppe reported that there are some Alberta members that have concern surrounding the inclusion of crossbow users under the FCA insurance policy.

- A, Wills stated that the purpose is to protect our members as best we can. Some FCA members may have to help cover even though they aren’t crossbow users.

7.2.2     2011 Commercial General Liability Insurance Coverage

- A brief overview of the proposed 2011 insurance program coverage was provided by S. Ogilvie. S. Ogilvie added that the details of the proposal and the rationale is contained in the proposal which was circulated by him in advance of the Board meeting (first draft circulated May 28th and a second draft circulated July 8th 2010).  See Appendix 2 - Liability Insurance Coverage for Bow Hunting: Proposal for Discussion & Decision, which is appended to these 2010 Board meeting minutes.

- R. Tataryn called for a motion to provide general commercial liability insurance for bow hunting activities beginning January 1st 2011.

MOTION #Board2010-05: To provide General Commercial General Liability insurance coverage for bow hunting activities for FCA members effective January 1st 2011.

Moved by:  AANB - T. Furlotte                           Seconded by:    ABAM - R. Garrod                        Carried

7.3       2011-2013 PSO/FCA Agreements (R. Tataryn/A. Wills)

7.3.1     Process, overview of feedback received to date

- R. Tataryn briefly outlined the process used to obtain provincial feedback and highlighted some of the feedback received to date.

7.3.2     Proposed Membership Rate Increases

- A brief overview of the proposed 2011-2013 member rates was provided by S. Ogilvie. He added that the details of the proposal and the rationale is contained in the proposal which was circulated by S. Ogilvie in advance of the Board meeting (first draft circulated May 28th and a second draft circulated July 8th 2010). See Appendix 3 - PSO/FCA Agreement 2011-2013: Membership Rate Increases Proposal for Discussion & Decision, which is appended to these 2010 Board meeting minutes.

- R. Tataryn called for a motion to approve the proposed membership rate increases for the 2011-2013 PSO/FCA Agreements.

MOTION #Board2010-06: To approve the membership rate increases for the 2011-2013 PSO/FCA Agreements as presented.

Moved by:         EC - J. Hooey               Seconded by:                ABAA - V. Schleppe          Carried

7.4       FCA Re-branding (R. Tataryn)

7.4.1     New ‘Branding Name’

- R. Tataryn informed the Board that the Executive Committee is recommending FCA adopt a new name for ‘branding’ purposes - Archery Canada Tir á l’arc.  The legal corporate name will remain as FCA and constitution and bylaws remain under FCA. He added that a number of other national sport organizations have adopted this approach for marketing purposes.

- M. Kupchanko of Saskatchewan (SAA) voiced his approval for the proposed new name stating that it is a more user-friendly name and is more meaningful.

- R. Tataryn called for a motion to approve the new proposed ‘branding name’ for FCA.

MOTION #Board2010-07: That the FCA begin operating under the ‘branding name’ Archery Canada Tir á l’arc be approved for use immediately. And that as new stationery, promotional materials and products are required, they will be updated with the new ‘branding name’.

Moved by:           SAA - M. Kupchanko               Seconded by:   AANS - B. Currie                Carried

7.4.2     New Logo

- R. Tataryn called on E. Wilson to update the Board on efforts to date to create a new logo to match the Board approved new ‘branding name’.

- E. Wilson informed the Board that several mock-up designs of a new logo have been reviewed by the Executive Committee and that none of the designs created to date are recommended by the Executive Committee.  E. Wilson informed the Board that later this summer A. Wills will work with the firm Cool New Media based in Victoria (and the firm that helped with the website re-design) to create some new logo mock-ups for the Executive Committee to consider.

- E. Wilson asked for a motion to grant the Executive Committee authority to approve and adopt a new logo.

MOTION #Board2010-07: That the Executive Committee be granted authority by the Board to approve and adopt a new logo.

Moved by:           AANS - B. Currie                Seconded by:         SAA – M. Kupchanko                    Carried

8.0 Committee Work & Recommendations

8.1       Archery Canada Council

8.1.1 2011 National Championships

- During the AGM, A. Wills called on Phil Henderson of Saskatchewan (SAA) to report on the status of plans and preparations for the 2011 Outdoor Championships to be hosted by SAA.  Consequently, this agenda item was not repeated during the Board meeting. For the purposes of these Board minutes, the notes contained in the 2010 AGM minutes on the 2011 National Championships are repeated here in these 2010 Board meeting minutes.

- P. Henderson reported that the 3D Outdoor Championship will be hosted by the Wascana Archers of Regina. P. Henderson reported that the Target and Field Championships will be held in Delisle, SK. No dates have been set yet but the dates will likely be late July or early August.  SAA hopes to stage the 3D Outdoor Championship in Regina prior to the Target and Field Championships.

- A. Wills reported that he is awaiting confirmation from USA Archery about the dates for its National Championship.  We are hoping to avoid conflict of Canadian and USA Championships so Canadian high performance athletes can compete at both Championships.

- J. Hooey reported that Alberta will host the 2011 Indoor 3D Championships. The location is yet to be confirmed; possibly at a venue in Lethbridge, Alberta.

8.1.2 2012 National Championships

- During the AGM, A. Wills called on Ken Cameron of British Columbia (BCAA) to report on the plans and preparations for the 2012 National Championships to be hosted by BCAA.

- K. Cameron had nothing to report at this time.

8.2       High Performance Committee (E. Wilson)

8.2.1 Overview of 2010 National Team activities and events

- E. Wilson reported that the 2010 season has been a very busy one for our National Team athletes and staff.

- He reported that the recent selection of our teams for the 2010 Commonwealth Games in Deli, India. This looks to be a strong team, and with expected medal performances it should highlight the talent of our archers to all Canadians.

8.2.2 Overview of future plans for the HPC

- E. Wilson referred the board to his report contained in the 2010 Annual Report. He added that thinking and planning for 2012 and 2016 has begun and that more information on this would follow in subsequent High Performance Committee communications.

8.3       3D Committee (J. Hooey)

8.3.1 Overview of 2010 3D Indoor & Outdoor National Championships

- The 2010 Silver Scent Indoor 3D National Championship was held in Red Deer, AB, again this year.  No other club was willing to host the 2010 Indoor Championship, so the Central Alberta Archers stepped-up to volunteer to host the Championship.  The club hosted the 2009 Silver Scent Indoor 3D Nationals. Due to this experience and organization in place, the 2010 Championship went very smoothly with no difficulties.  Thank you to Mike Screen, Chair of the Host Organizing Committee, and his team of volunteers from the Central Alberta Archers.

- Planning and organization for the 2010 3D Outdoor Championship is going well and everything appears to be in place for a successful Outdoor Championship. The host club for the 2010 3D Outdoor Championship is the Kings Archers of Kentville, NS.  The Championship takes place July 30th -August 2nd at the Annapolis Valley Shooting Sports Club in New Minas, NS.

8.3.2 Overview of 3D National Team to compete at 2011 FITA 3D World Championship

- J. Hooey reported that the 2011 World 3D Championship will be held in Donnersbach-Planneralm, Austria from August 31 through September 3.  It is the hope of the 3D Committee that a larger National Team will be fielded than that in 2009.

- As she had reported at the 2010 AGM, J. Hooey reiterated that selection of National Team members for the 2011 3D World Championship will be an item for discussion at the July 30th 3D Committee meeting. She reported that results from registered 3D tournaments will be considered for selection and if necessary, National Team selection trials could be held in Saskatchewan next year.

8.3.3 Recommendations from 3D Committee

- J. Hooey stated that typically the 3D Committee meeting precedes the Board and therefore the

Committee comes forward with recommendations to the Board. Given the scheduling of the

national meetings, any recommendations from the 3D Committee meeting (July 30th at the

Annapolis Valley Shooting Sports Club) will go forward to the Executive Committee for

consideration at a subsequent Executive Committee meeting and then will be brought forward to

the Board (likely by email vote).

9.0       National Outdoor Target & Field Championships Format (E. Wilson)

-        E. Wilson referred the Board members to the new proposed format circulated in advance of the Board meeting. The proposal is contained in Appendix 4 - Proposal to Amend Schedule for Archery Canada’s Outdoor National Championships, which is appended to these 2010 Board meeting minutes.

-        E. Wilson stated that the current format is too long for athletes, coaches, judges and volunteers. A change is needed to streamline the format.

-        R. Garrod commented that from an officiating standpoint, the splitting of the Field Championship is “workable”.

-        Hosting agreements will be revised to provide timelines for staging components of Championship. Example, 8:00am practice, 9:00am competition start, 10 minute break between distances, 45 minute lunch break.

-        Other revisions to the hosting manual and agreement may be required.

- E. Wilson called for a motion to approve the proposed new format for the National Outdoor Target & Field Championships.

MOTION #Board2010-09: That the proposed new format for the National Outdoor Target & Field Championships be accepted as presented and that the new format be implemented at the 2011 National Outdoor Target & Field Championships.

Moved by:         EC - J. Hooey                           Seconded by:                FTAQ - G. Gudgeon                      Carried

10.0      Indoor FITA Awards (C. Parlee)

- C. Parlee referred the Board to the report submitted by FCA’s FITA Pin Awards Coordinator, Sean

Wyatt. His report is contained in the 2010 Annual Report posted on the FCA website at:

http://fca.ca/en/annual-reports/576-2010-fca-annual-report.html .

- C. Parlee called for a motion authorizing the FITA Pin Awards Coordinator to award FITA Indoor Award pins.

MOTION #Board2010-10: That the FITA Star Award Coordinator be authorized to award FITA Indoor Award pins beginning in the 2010-2011 indoor season.

Moved by:         AANS - B. Currie                       Seconded by:                BCAA - K. Cameron                      Carried

11.0      FCA Merchandise, Inventory & Warehousing Update (K. Bullock/A. Wills)

- K. Bullock referred the Board to his report contained in the 2010 Annual Report posted on the FCA website.

- K. Bullock reported that FCA is “getting out of the archery supply business”. Therefore for example FCA is selling-off targets at a reduced price. As well, FCA will bring some program items sold to members (e.g., CanBow Program products), in-house to the national office and therefore for distribution from the national office. He stated that the issue of merchandise sales and warehousing of merchandise at our warehouse in Ottawa) has been a topic of much discussion and decision at the Executive Committee since last summer.

- A. Wills provided additional background on this issue and decisions made by the Executive Committee. A summary can be found in the Executive Committee meeting minutes from January 23-24, 2010 and which are posted on the FCA website .

12.0      FCA Equipment & Container Update (K. Bullock/A. Wills)

- K. Bullock referred the Board to his report contained in the 2010 Annual Report posted on the FCA website .

- K. Bullock reported that the Executive Committee decided to sell the national storage container and much of its contents.  He added that some contents have already been sold while some of the remaining equipments (e.g. target butts) will be sold at this year’s National Outdoor Championships to interested buyers.

- A. Wills provided additional background on this issue and decisions made by the Executive Committee. A summary can be found in the Executive Committee meeting minutes from January 23-24, 2010 and which are posted on the FCA website .

13.0      Additional Agenda Items (A. Wills)

13.1      Inclusion of archery in Western Canada Games.

- V. Schleppe of Alberta (ABAA) informed the Board that the Western Canada Summer Games no longer includes archery. She asked the FCA Board for its support of the Western provinces’ efforts to have archery re-introduced into the Western Canada Summer Games.

- A. Wills called for a motion to support V. Schleppe’s request.

MOTION #Board2010-11: FCA and its Board of Directors support the re-introduction of archery into the Western Canada Summer Games, effective 2016.

Moved by:         EC - E. Wilson                          Seconded by:                SAA - M. Kupchanko                    Carried

13.2      FCA National Championship and Mail Match Medals:

- A. Wills informed the Board that the Executive Committee has discussed the current design of the medals for the FCA National Championships and Mail Match.  The Executive Committee feels a new look and design is required. Its rationale is because of the newly approved ‘branding name’ Archery Canada and the accompanying new logo. As well, the current medals have been in place for quite a number of years and are in need of a “facelift”.  The Executive has proposed that the design be updated every two years and that the new design be implemented in 2011.

- B. Currie of Nova Scotia (AANS) cautioned the Executive Committee about updating medals every two years as this may be too frequent and costly.  He suggested the Executive Committee re-consider its proposal.

- A. Wills thanked B. Currie and stated that he and the Executive Committee would take this suggestion under advisement.

13.3         Hosting of 2015 National Outdoor Championships

- P. Garrett of Ontario (OAA) reported that the OAA has some concerns with its ability to properly host the 2015 National Championships given that the 2015 Pan-American / Para Pan-American Games have been awarded to the Greater Toronto Area.  He stated that it is very likely that the same volunteers called on for the 2015 Pan-American / Para Pan-American Games will be volunteering to plan, organize and deliver the 2015 National Outdoor Championships. The OAA therefore has concerns of volunteer burn-out. Consequently, he asked that the FCA Board consider allowing the OAA to host the National Outdoor Championships in 2016 rather than 2015.  This would require the host province for 2016 agreeing to “swap” with Ontario.

- A. Wills thanked P. Garrett for bringing this concern forward for consideration so far in advance. A. Wills stated that he was aware of this concern and the possibility of this request coming forward to the Board for consideration as the result of communication with Bruce Savage of the OAA in mid-July.

- ACTION: A. Wills suggested that discussion on this matter should occur outside this Board meeting and sometime in the coming months, involving the FCA Executive Committee, the OAA and the 2016 host province.  P. Garrett agreed. NOTE: It was confirmed after the 2010 Board meeting that the 2016 host province is Manitoba (ABAM). See Appendix 5 - FCA Policy for Championship Rotation Schedule Policy Revision Version 4 (from FCA Board Meeting March 2008), which is appended to these 2010 Board meeting minutes.

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13.4      CanBow Program

- V. Schleppe of Alberta asked if there are plans to revise the CanBow Program.

- A. Wills reported that with approval of the new name and anticipation of a new logo at some point in the near future, the CanBow Program resources, badges, etc. would need to be updated once current supplies near depletion.

- J. Hooey added that the 3D CanBow Program needs to be revised. The extent of the revisions is uncertain. She reported that this was a point of discussion at the 2009 3D Committee meeting and has since been brought forward to the Executive Committee. J. Hooey added that discussion of this topic at the January 2010 executive Committee meeting led to discussion on possible revisions to the CanBow Program in general (content, resource materials, badges, etc.). A summary of the discussion can be found in the Executive Committee meeting minutes from January 23-24, 2010 and which are posted on the FCA website .

14.0     President's Closing Remarks and Meeting Adjournment (A. Wills)

MOTION #Board2010-12: That the 2010 FCA Board of Directors’ meeting be adjourned.

Moved by:           OAA – P. Garrett                                Seconded by:    ABAA – V Schleppe                      Carried

The 2010 Board of Directors meeting was adjourned at 8:20pm / 20:20 hrs, Sunday, July 25, 2010.

APPENDIX 1

FCA 2010-11 BUDGET (for Board Approval)

Available at the Archery Canada Offices

APPENDIX 2

LIABILITY INSURANCE COVERAGE FOR BOW HUNTING

PROPOSAL FOR DISCUSSION & DECISION

Background on the Issue

The question of whether the FCA liability insurance policy could be extended to bow hunters was raised at the August 2009 Board meeting. S. Ogilvie reported that he made inquiries in this regard with the FCA’s insurance provider BFL Insurance in the Fall of 2009. BFL Insurance has stated that the FCA must provide it with an accurate number of FCA members that are bow hunters per province, in order for BFL Insurance to provide an accurate quote on the insurance premium.

At the January 2010 Executive Committee meeting, the Executive discussed the possibility of ‘blanket hunting coverage’ for all FCA members regardless of whether or not they are a bow hunter. S. Ogilvie was tasked with obtaining additional information from BFL Insurance.

The 2010 rate for FCA membership is $2.24 per person. This is a rate increase of $0.04 over the 2009 membership rate of $2.20 per person.

Since the January 2010 Executive Committee meeting, the following additional information on coverage of bow hunters has been obtained from BFL Insurance:

If the FCA chooses to insure bow hunters but decides to do so separate from a general FCA individual membership, then the following would apply:

a)  FCA would have to maintain an updated register with names and addresses.  All members would have to be reminded that they are not covered for bow hunting unless they register. This could present administrative and legal problems for the FCA.  For example, should a loss occur, a third party could sue a member that is not covered and name the FCA in the suit.  Coverage would not apply for the member or the FCA.  The member may accuse the FCA for not maintaining the proper coverage which could bring yet another lawsuit against the FCA.

b)  If the FCA wants a quote for the bow hunters only (not a national program or ‘blanket coverage’ for all members regardless of whether he/she is a bow hunter), the Underwriters used by BFL Insurance have confirmed that they will need the exact number of bow hunters per province.  The Underwriters will also require a list of names and addresses per province.  The rate will be determined at that time but it will be more expensive than the $2.00 premium quoted by the Underwriter for ‘blanket coverage’ or a ‘national program’.

c) Insuring ONLY the members that bow hunt is quite risky and administratively ‘heavy’. The membership list must be kept updated at all times. If a bow hunter failed to inform the FCA that he/she was a bow hunter and an incident occurred while bow hunting, then the individual would not be insured.

d) The membership list of bow hunters must not only be up-to-date but the FCA must also ensure that the names of any bow hunters that have paid the premium, appear on the membership list. If a name does not appear on the list even though the person has paid the premium, the person would not be insured should a bow hunting incident occur.

Proposed Liability Insurance Coverage:  For Board of Directors’ Discussion and Decision

a) The best way to handle coverage for bow hunters is to provide coverage for bow hunting activities for ALL FCA members. This way, FCA will not have to hold a separate “who-does-what” register. This register would have to be monitored by FCA on a regular basis to make sure that ALL members are aware they are not covered unless they remember to register for bow hunting coverage.

b) The general membership rate charged for individual members for 2010 is set at $2.24. Coverage of FCA members, regardless of whether the member is a bow hunter or not, would be an additional $2.00 per person.  Therefore, the total premium rate for ‘blanket coverage’ would be $4.24 ($2.24 + $2.00) (tax for Ontario and Québec would apply also).  Whether the archer bow hunts only one time per year or on many occasions, the rate would remain the same.

c) The $2.00 rate is what BFL has called “minimum and retained” which means that no credit would be issued if the total FCA membership drops from the current total of just over 6,000 members.  It also means that if the coverage starts 6 months into the 2010 policy terms, we cannot reduce the rate for the balance of the policy period. In other words, we cannot pro rate the policy payment.  The rate would therefore remain at $2.00/member.

d) The $2.00 rate is not locked-in for 2010 or for 2011 or subsequent years.  However, BFL’s Underwriter has confirmed that it can provide coverage for bow hunting at the rate of $2.00 per person or very close to $2.00 per person for 2011. However, should FCA not decide to add bow hunting coverage to its policy until later this year or not until 2011, BFL will then have to inquire whether the Underwriter will still approve coverage for bow hunting and inquire about what the new rate would be per person.

Executive Committee Recommendation

It is recommended that the FCA provide coverage for bow hunting activities (for all forms of archery) for ALL FCA members.  At present, the Underwriters used by BFL Insurance have quoted a rate of $2.00 per member over and above the 2010 general membership rate of $2.24. Therefore, the rate for a general membership would total $4.24.  This increase in rate would provide ALL FCA members with coverage for bow hunting activities (regardless of whether the individual is a bow hunter).

Comments

Provincial FCA Representatives are asked to please gather comments on the above proposal and recommendation. Please submit comments by FRIDAY, JUNE 18tthto the FCA National Office at < information@fca.ca" href="mailto:information@fca.ca" data-mce-href="mailto:information@fca.ca">information@fca.ca >, attention Robert (Bob) Tataryn, V-P Administration & Marketing. Thank you.

APPENDIX 3

PSO/FCA AGREEMENT 2011-2013: MEMBERSHIP RATE INCREASES

PROPOSAL FOR DISCUSSION & DECISION

The PSO/FCA AgreementRenewal Process

The PSO/FCA Agreement sets out the terms & conditions to which the FCA and the Provinces agree concerning the planning and delivery of key programs and services that support the development of archery in Canada in partnership with the Provinces. The Agreement is in force for a three (3) year period and is binding on both parties from January 1st to December 31st.  The current PSO/FCA Agreement has been in place since January 1st 2008 and comes to a close December 31st 2010.  Therefore, a PSO/FCA Agreement for 2011-2013 (January 1st 2011 - December 31st 2013) is necessary and consequently the process for renewal is now underway.

The PSO/FCA Agreement renewal process will be led by FCA’s President Allan (Al) Wills and FCA’s Vice-President of Administration and Marketing Robert (Bob) Tataryn. The first step in the renewal process is the circulation of this document to the Board of Directors for its review, discussion and decision.

Current Membership Rates

An important component of the PSO/FCA Agreement is that pertaining to membership rates payable to the FCA. Under the current generic 2008-2010 PSO/FCA agreement, the province agrees to the following:

a)     Register their PSO with the FCA at a fee of $100.00 per year for the period January 1st, 2008 until December 31st, 2010 ($300.00 total);

b)     Offer to all (provincial) members, family members and clubs with the FCA at an agreed rate of $11.00 for 2008 and 2009 and $11.50 for 2010 per person senior, juniors, cadets and cubs, $25.00 per family membership and $40.00 for 2008, 2009 and 2010 per club registration. There shall be no discounts. The province will submit separate membership information and are financially responsible for each submission.  The Province shall provide computer ready membership lists to FCA; non-computer ready memberships will be charged a rate commensurate with the amount of work required by FCA staff to input these records;

Proposed Membership Rate Increases: For Board of Directors’ Discussion and Decision

The FCA Executive Committee has had much discussion surrounding what are fair membership rates for the 2011-2013 PSO/FCA Agreement (January 1st 2011 - December 31st 2013).  This discussion has led to proposed membership rate increases from that currently in place (and noted above).

The proposed rate increases for 2011-2013 are as follows:

a)     PSO membership registration fee: $110.00 per year for each PSO to register with the FCA for the period January 1st, 2011 until December 31st, 2013 ($330.00 total).

b)     Individual membership registration fee: $17.00 for 2011, 2012 and 2013 per person (senior, juniors, cadets and cubs).

c)     Family membership registration fee: $33.00 per family for 2011, 2012 and 2013. A family is comprised of at least one (1) parent and a minimum of three (3) members. A child or children must be under 18 years of age to be considered a family member. As soon as the child or children pass the age of 18, they are adults and no longer qualify as a family member and therefore have to become an individual member. (Regardless of whether they still live in the same house or share the same address as their parent(s)). All family members must reside at the same address.

d)     Club membership registration fee: $45.00 per club for 2011, 2012 and 2013.

The rationale for the proposed increase in membership rates is twofold:

i)                The increased costs of ‘doing business’. More specifically, increased operational, administration, service and program costs since the implementation of the current PSO/FCA agreements; and

ii)               The proposed coverage for bow hunting activities (for all forms of archery). The FCA has acted on the securing of this ‘National Program’ or ‘blanket’ coverage with our insurance provider BFL Insurance Inc. as per the directive of the FCA Board of Directors at its August 2009 meeting. The increase in membership rate includes ‘blanket’ coverage for bow hunting activities for all FCA members. The provision of liability insurance coverage is one of the responsibilities of the FCA and as such is noted in the PSO/FCA Agreement.

NOTE: Details on the proposed ‘blanket’ liability insurance coverage for bow hunting for all FCA members is provided below. This proposal is for discussion and decision and as indicated is closely tied to discussions surrounding the 2011-2013 PSO/FCA Agreement.

Executive Committee Recommendation

It is recommended that the above membership rates be built into the PSO/FCA Agreement for 2011-2013.

Comments

Provincial FCA Representatives are asked to please gather comments on the above proposal and recommendation. Please submit comments by FRIDAY, JUNE 18tthto the FCA National Office at < information@fca.ca" href="mailto:information@fca.ca" data-mce-href="mailto:information@fca.ca">information@fca.ca >, attention Robert (Bob) Tataryn, V-P Administration & Marketing. Thank you.


APPENDIX 4

PROPOSAL TO AMEND SCHEDULE FOR ARCHERY CANADA’S OUTDOOR NATIONAL CHAMPIONSHIPS

Day 1-

AM: Official Field Practice

PM: AGM/BOD Meeting

Day 2-

AM: Canadian Field Championships (24 targets)

PM: Official Target Practice

Day 3-

FITA 1440

Day 4-

FITA 720

Fred Usher Cup

Day 5-

FCA Open

National Target Champions will be named based on the result of the FITA 1440 combined with the FITA 720 round. National Field Champions will be named based on the 24 target field total.  It is recommended that the schedule be arranged so that the FITA 1440, 720, and FCA Open fall on a weekend (Fri-Sun or Sat-Mon).

Note: In years where necessary (small host club, or when the number of entries exceeds the number of archers who can be accommodated on the field), the format may be altered such that the half the archers shoot FITA, while the other half shoot field each day.  The split must be such that all competitors in a division shoot the same round the same day. In years where this format is selected, the schedule will be as follows:

Day 1-

AM: Official FITA/Field Practice

PM: AGM/BOD Meeting

Day 2-

AM: Group 1-Canadian Field Championships (24 targets)

Group2-FITA 1440

Day 3-

Group 1-FITA 1440

Group 2-Canadian Field Championships (24 targets)

Day 4-

AM: Group 1-FITA 720

PM: Group 2-FITA 720

Fred Usher Cup

Day 5-

FCA Open

APPENDIX 5

FCA Policy for Championship Rotation Schedule Policy Revision Version 4 (from FCA Board Meeting March 2008)

Proposed Revision to the existing Championship Rotation Policy

1.              That from 2011 onward, any PSO requesting a revision to the rotation policy will not be able to “swap” dates with another PSO from another region in the country (east/west), disrupting the alternating system.

2.              The PSO requesting the delay must do so no later than 2 years in advance of their turn in the rotation.  After that date, the PSO is required to host the FCA national championships in the stated rotation.

3.              The PSO requesting the delay will find a PSO willing to host the championships in the year in question.

4.              There will be no change to the order.

5.              No PSO may request a delay in hosting the championships more than 1 time in 10 years.

6.              The FCA Board of Directors will review the Rotation Policy at its annual meeting every 4 years starting in 2011.

7.              The rotation is an 8-year cycle as follows:

2009     Quebec

2010     Nova Scotia

2011     Saskatchewan

2012     British Columbia

2013     New Brunswick

2014     Alberta

2015     Ontario

2016     Manitoba

2017     Quebec

2018     Nova Scotia

2019     Saskatchewan

2020     British Columbia

2021     New Brunswick

2022     Alberta

2023     Ontario

2024     Manitoba

etc

MINUTES 

 

PRESENT:

Allan Wills, President                                       Robert Tataryn, V-P, Administration & Marketing

Charlene Parlee, V-P, Committees & Projects  Jude Hooey, V-P, 3D Program

Ed Wilson, V-P, High Performance                  Ken Bullock, V-P, Events & Services

Ken Cameron, BCAA                                        Vickilynne Schleppe, ABAA

Mike Kupchanko, SAA                                     Roger Garrod, ABAM

Peter Garrett, OAA                                          Glenn Gudgeon, FTAQ           

Trevor Furlotte, AANB                                     Bill Currie, AANS

Scott Ogilvie, Executive Director                                

                                     

                                               

1.0       President's Call to Order & Welcome (A. Wills)

- The President, A. Wills called the meeting to order at 6:00pm /18:00hrs. The President extended a warm welcome to the members who are the provinces.  A roll call of the provinces was done.

- A. Wills reiterated his remark from the 2010 AGM, that the normal procedure is for the Board meeting to precede the AGM. However, scheduling the meetings around the National Championships has required some flexibility and changes to the order of the meetings. Therefore, the Board meeting has been re-scheduled to occur at the completion of the 2010 AGM.

2.0       Approval of Agenda & Requests for Additional Items (A. Wills)

MOTION #Board2010-01: To accept the agenda as presented/amended.

Moved by:  AANB - T. Furlotte                           Seconded by:    OAA - P. Garrett                        Carried

 

3.0       Approval of the August 8th 2009 Board of Directors (Board) Meeting Minutes (A. Wills) 

- A. Wills called for a motion to accept the minutes of the 2009 Board meeting held at Laval, QC on August 8th

MOTION #Board2010-02: To accept the minutes of the August 8th 2009 Board meeting minutes as presented.

Moved by:         OAA - P. Garrett                       Seconded by:                AANB - T. FurlotteCarried

- The 2009 Board meeting minutes were circulated to the Board in the pre-meeting package. The 2009 Board meeting minutes are posted on the FCA website at:  http://fca.ca/en/meetings-and-minutes/310-fca-board-meeting-august-09.html  .  Therefore, a copy of the 2009 minutes is not appended to these 2010 Board meeting minutes.

4.0       Business Arising from the August 8th 2009 Board Meeting Minutes (A. Wills)

- For an update on 2009-10 activities pertaining to the Long Term Archer Development (LTAD) project, A. Wills referred Board members to the LTAD Coordinator’s report contained in the 2010 Annual Report.

 

New Business

 

5.0       Reports (A. Wills)

- As noted under agenda item 1.0 above, the 2010 AGM preceded the 2010 Board meeting. Due to time constraints

A. Wills stated that all reports presented during the AGM would not be repeated for presentation to the Board. All

reports were approved at the AGM.  For the purposes of these Board minutes, the notes contained in the AGM

minutes on the various reports are repeated here in these 2010 Board meeting minutes.

- For a record of the reports, refer to the FCA 2010 Annual Report. A ‘hard copy’ of the 2010 Annual Report was

distributed at the 2010 AGM. An electronic copy of the 2010 Annual Report is posted on the FCA website at:  

http://fca.ca/en/annual-reports/576-2010-fca-annual-report.html  . Therefore, a copy of the 2010 Annual Report is

not appended to these 2010 Board meeting minutes. 

 

5.1       Report of the President / Vice-President International: A. Wills

– A. Wills provided a brief verbal summary of his report contained in the 2010 FCA Annual Report.  

5.2Reports of the Vice-Presidents: 

            5.2.1     V-P Administration & Marketing – R. Tataryn

– R. Tataryn provided a brief verbal summary of his report contained in the 2010 FCA Annual Report.

- A. Wills added that the Executive Committee is recommending that the Board approve the use of a ‘re-branding’ name - Archery Canada Tir á l’Arc. More on this will be provided later in the meeting.

- R. McIntyre of AANB asked if any marketing efforts to increase FCA exposure have occurred or

are planned. R. Tataryn reported that this was an identified need a few years ago. He reported that he has not yet had the time to devote to this major undertaking. As well, he reported that the FCA currently has no funds that could be allocated to any marketing initiative of significant impact. What funds we do have are allocated this fiscal year to upgrading the website and a design of a new logo (for the proposed ‘re-branding’ name of Archery Canada Tir á l’Arc). 

5.2.2     V-P 3D Program / Chair 3D Program Committee – J. Hooey

- J. Hooey provided a brief verbal summary of her report contained in the 2010 FCA Annual Report.

- J. Hooey stated that typically the 3D Committee meeting precedes the Board meeting and therefore the Committee comes forward with recommendations to the Board. Given the scheduling of the meetings, recommendations from the 3D Committee will go forward to the Executive Committee for consideration at a subsequent Executive Committee meeting and then will be brought forward to the Board for approval (likely by email vote).

- J. Hooey reported that the Indoor 3D Championship rotation schedule is now in place. The intent is to have the Championship rotate throughout all parts of the country.

- T. Furlotte of AANB asked how National Team members will be selected for the 2011 3D World Championship. J. Hooey reported that this is an item for discussion at the upcoming 3D Committee meeting. She reported that results from registered 3D tournaments will be considered for selection and if necessary, National Team selection trials could be held in Saskatchewan next year.

5.2.3     V-P Events & Services – K. Bullock

- A. Wills first thanked K. Bullock for stepping in to fill the position earlier this calendar year.

- K. Bullock provided a brief verbal summary of his report contained in the 2010 FCA Annual Report.

- K. Bullock reported that both Trina Snooks and Jacqui Jenskey have stepped down as the Mail Match Coordinator and MICA Coordinator respectively. K. Bullock asked that if anyone might be interested in either of these Coordinator positions, to please contact him.

            5.2.4     V-P Committees & Projects – C. Parlee

- On behalf of C. Parlee, A. Wills provided a brief verbal summary of her report contained in the 2010 FCA Annual Report.

- A. Wills noted that C. Parlee has done an excellent job in coordinating the FCA Annual Awards nomination and selection process. He thanked her for undertaking this task.

            5.2.5     V-P High Performance / Chair High Performance Committee – E. Wilson

- E. Wilson provided a brief verbal summary of his report contained in the 2010 FCA Annual Report.

- The focus this coming fall will be to put selection criteria in place for 2011 National Team events and the 2012 Olympics and Paralympics. The High Performance Committee will focus on this over the next 2-4 months and make every attempt to make athletes and their coaches aware of the criteria for National Team selection and ranking.

 

5.3       Reports of FCA Directors: 

5.3.1     Athlete Representative – H. MacDonald

- A. Wills stated that H. MacDonald was not present for the AGM and that there was nothing to be added to the report. No questions were raised. 

5.3.2     Executive Director – S. Ogilvie

- S. Ogilvie provided a brief verbal summary of his report contained in the 2010 FCA Annual Report. 

 

5.3.3       Provincial Directors – Alberta, British Columbia,Manitoba, Newfoundland/Labrador, Nova Scotia, Ontario, Québec, Saskatchewan

- Alberta- Vickilynne Schleppe. Nothing more to report beyond that in the 2010 FCA Annual Report.

- British Columbia – Ken Cameron. Nothing more to report beyond that in the 2010 FCA Annual Report.

- Manitoba – Roger Garrod. Nothing more to report beyond that in the 2010 FCA Annual Report.     

- Newfoundland/Labrador – No representative present and no report submitted.

- New Brunswick - Trevor Furlotte. T. Furlotte reported that AANB is still very committed to LTAD. T. Snooks continues to volunteer much time and effort in this area.         

 

- Nova Scotia – William Currie. W. Currie reported on behalf of Lindsey Poehl. W. Currie reported that the Sport Leader for 2011 Canada Winter Games to be hosted by Halifax/Dartmouth had stepped down. Recruitment of a replacement is now underway. W. Currie reported that membership numbers have increased this year.

- Ontario- Peter Garrett.  Nothing more to report beyond that in the 2010 FCA Annual Report.  A. Wills asked P. Garrett if those volunteers recognized in the OAA report should be verbally recognized at the AGM. P. Garrett stated that recognition of the OAA volunteers within the OAA report would suffice.

- Québec – Glen Gudgeon.  G. Gudgeon reported that membership numbers have decreased. Some clubs have ceased to operate because they have too few members. School members have decreased. Archery shooting areas are decreasing in some municipalities because municipalities need for fields for other sport use, e.g., soccer.

- Saskatchewan – Mike Kupchanko – M. Kupchanko provided a brief verbal report.

 

5.4       Reports of Committee Chairpersons and Coordinators:

- Those Committee Chairpersons and Coordinators present at the AGM also had an opportunity to provide a brief verbal summary of their reports contained in the 2010 FCA Annual Report.  In those cases where verbal reports were provided, the following is noted in the 2010 AGM and Board meeting minutes. Full written reports are contained in the 2010 Annual Report, which is posted on the FCA website at::  

http://fca.ca/en/annual-reports/576-2010-fca-annual-report.html  .  

5.4.1     Judges Committee - Ghislain Arsenault. A. Wills recognized G. Arsenault for being awarded FITA’s Judge Emeritus.  A. Wills also stated that Canadian archery judges are highly regarded worldwide in the archery community.

5.4.2     Coaching Certification Committee - Bruce Savage. B. Savage provided a brief verbal report in addition to his written report contained in the 2010 Annual Report. 

5.4.3     Rules Committee - Roger Garrod.  R. Garrod had nothing to add. He did ask that if anyone had rule changes they would like the Rules Committee to consider, please submit them to him directly and through the FCA national office. R. Garrod assured all those present at the AGM that all suggested rule changes received from FCA members are reviewed and considered by the Rules Committee.

5.4.4     A. Wills announced and presented Presidential citations to Roger Garrod, Christiane Murphy and Céline Gravel. R. Garrod and C. Murphy were on-hand to receive their citations. A round of applause was provided by all in recognition and thanks for the time and effort these 3 volunteers gave to the development of the 2010 rulebook.

5.4.5     Canadian Archery Foundation - Ghislain Arsenault.  G. Arsenault outlined the next steps for Foundation. G. Arsenault stated that the Foundation is our way of supporting archery with “non-targeted funds”. Tax receipts are currently being offered for donations received. Foundation funds are currently held in an account separate from FCA’s operating funds.

5.4.6     Senior Program Coordinator - Joan McDonald.  J. McDonald was not present to report. Her report is contained in the 2010 Annual Report.   A. Wills recognized Joan’s efforts and contribution over the past year.

5.4.7     Para-archery Program Coordinator - Susan Lemke.  S. Lemke was not present to report. Her report is contained in the 2010 Annual Report.  

5.4.8     Youth Program Coordinator - Jeff Gunter.  J. Gunter was not present to report. His report is contained in the 2010 Annual Report. G. Arsenault asked if consideration could be given to addressing recruitment and training of youth judges. E. Wilson, Chair of the High Performance Committee, stated that he would make the J. Gunter aware of this suggestion.

5.4.9     Anti-Doping Education and Doping Control - Nancy Littke.  N. Littke was not present to report. Her report is contained in the 2010 Annual Report.  A. Wills briefly reported on behalf of N. Littke. He reported that the FCA website has been updated with information about doping education and control.  This now provides athletes and coaches with an increased opportunity to self-educate.  Athletes and coaches should feel free to contact N. Littke by email (see the FCA website for her email address).

5.4.10   LTAD Coordinator -Trina Snooks.  T. Snooks had nothing to add to her report contained in the 2010 Annual Report.  A. Wills stated that the LTAD is critical and that provinces must subscribe to it. It’s the reality of sport in Canada today.

5.4.11   MICA Coordinator - Jacqui Jenskey.  J. Jenskey was not present to report. Her report is contained in the 2010 Annual Report.

5.4.12   Canadian Records Coordinator - Christiane Murphy. C. Murphy stated that the change in rules implies changes in records. She added that the quality of archery is obviously improving given the increase in the number of records being set by Canadian archers.

5.4.13   Canada Winter Games Technical Advisor - Philip Parlee.  P. Parlee stated that if there are any questions of a technical nature regarding the Games, feel free to contact him.  A question was asked about why the number of archers per province has decreased.  P. Parlee briefly addressed this question. A. Wills spoke to the importance of the Canada Games and politics of staying in the Games let alone trying to get back into the Canada Summer Games.

5.4.14   FITA Pin Coordinator - Sean Wyatt.  S. Wyatt was not present to report. His report is contained in the 2010 Annual Report.  A. Wills reported that FCA will now begin to offer indoor FITA pins, including junior, cadet and master.  More information on this will be provided in the coming months.

 

- The reports were approved at the 2010 AGM preceding the Board meeting. The following motion was passed at the 2010 AGM.

 

MOTION #AGM2010-02: That the reports be approved as submitted and/or presented. 

Moved by:  BCAA – K. Cameron                                    Seconded by:    ABAA – V. Schleppe                     Carried

 

6.0       Finance (R. Tataryn)

 

6.1       2009-10 Fiscal Year financial statements

- R. Tataryn spoke briefly about the audited financial statements for the 2009-10 fiscal year.

- The audited financial statements are contained in the 2010 Annual Report posted on the FCA website at:

http://fca.ca/en/annual-reports/576-2010-fca-annual-report.html .  Therefore, a copy of the audited financial

statements are not appended to these 2010 Board meeting minutes. 

6.2       2010-11 Fiscal Year Budget

- R. Tataryn made a brief presentation on the 2010-11 fiscal year budget. He asked for questions. There being none, he called for a motion to approve the 2010-11 fiscal year budget.  See Appendix 1 – FCA 2010-11 Budget (for Board Approval), which is appended to these 2010 Board meeting minutes. 

MOTION #Board2010-03: To approve the 2010-11 fiscal year budget as presented.

Moved by:  AANS - B. Currie                             Seconded by:                OAA - P. GarrettCarried

7.0       Administration

7.1       Policies (R. Tataryn)

- R. Tataryn made a brief presentation on the proposed revisions to the FCA complaint, discipline and appeal policies and the FCA code of conduct. 

- R. Tataryn asked for questions.

- P. Garrett of Ontario (OAA): Do these policies apply to loud talking when on the field of play when others are shooting?  R. Tataryn stated that yes, in this example, these policies could be implemented if deemed necessary.

- R. Tataryn asked for further questions. There being none, he called for a motion to approve the revised FCA policies on complaint, discipline and appeal and the FCA code of conduct.  

MOTION #Board2010-04: To accept the revised FCA policies on complaint, discipline and appeal and the FCA code of conduct, as presented.

Moved by:         FTAQ - G. Gudgeon                  Seconded by:    EC - E. Wilson              Carried

- R. Tataryn stated that the next steps are to have the revised policies translated and then posted on the FCA website.

- A suggestion was made to bring the policies back to the Board table for review at the 2011 Board meeting.

- R. Tataryn thanked the Board member and stated that he and the Executive Committee would take this suggestion under advisement.

- For a record of the revised policies, refer to the FCA website at:  http://fca.ca/en/policies.html  .  Therefore, a copy

of the revised policies is not appended to these 2010 Board meeting minutes. 

7.2       Insurance Policy (R. Tataryn)

7.2.1     Overview of 2010 insurance policy (coverage types and rates)

- S. Ogilvie provided an overview.

- A. Wills stated that FCA will take it under advisement to source out other insurance providers.

- V. Schleppe reported that there are some Alberta members that have concern surrounding the inclusion of crossbow users under the FCA insurance policy.

- A, Wills stated that the purpose is to protect our members as best we can. Some FCA members may have to help cover even though they aren’t crossbow users.

7.2.2     2011 Commercial General Liability InsuranceCoverage  

- A brief overview of the proposed 2011 insurance program coverage was provided by S. Ogilvie. S. Ogilvie added that the details of the proposal and the rationale is contained in the proposal which was circulated by him in advance of the Board meeting (first draft circulated May 28th and a second draft circulated July 8th 2010).  See Appendix 2 - Liability Insurance Coverage for Bow Hunting: Proposal for Discussion & Decision, which is appended to these 2010 Board meeting minutes. 

- R. Tataryn called for a motion to provide general commercial liability insurance for bow hunting activities beginning January 1st 2011. 

 

MOTION #Board2010-05: To provide General Commercial General Liability insurance coverage for bow hunting activities for FCA members effective January 1st 2011.

Moved by:  AANB - T. Furlotte                           Seconded by:    ABAM - R. Garrod                        Carried

7.3       2011-2013 PSO/FCA Agreements (R. Tataryn/A. Wills)

7.3.1     Process, overview of feedback received to date

- R. Tataryn briefly outlined the process used to obtain provincial feedback and highlighted some of the feedback received to date.

 

7.3.2     Proposed Membership Rate Increases

- A brief overview of the proposed 2011-2013 member rates was provided by S. Ogilvie. He added that the details of the proposal and the rationale is contained in the proposal which was circulated by S. Ogilvie in advance of the Board meeting (first draft circulated May 28th and a second draft circulated July 8th 2010). See Appendix 3 - PSO/FCA Agreement 2011-2013: Membership Rate Increases Proposal for Discussion & Decision, which is appended to these 2010 Board meeting minutes. 

- R. Tataryn called for a motion to approve the proposed membership rate increases for the 2011-2013 PSO/FCA Agreements.

 

MOTION #Board2010-06: To approve the membership rate increases for the 2011-2013 PSO/FCA Agreements as presented.

Moved by:         EC - J. Hooey               Seconded by:                ABAA - V. Schleppe          Carried

7.4       FCA Re-branding (R. Tataryn)

           

7.4.1     New ‘Branding Name’

- R. Tataryn informed the Board that the Executive Committee is recommending FCA adopt a new name for ‘branding’ purposes - Archery Canada Tir á l’arc.  The legal corporate name will remain as FCA and constitution and bylaws remain under FCA. He added that a number of other national sport organizations have adopted this approach for marketing purposes. 

- M. Kupchanko of Saskatchewan (SAA) voiced his approval for the proposed new name stating that it is a more user-friendly name and is more meaningful.

- R. Tataryn called for a motion to approve the new proposed ‘branding name’ for FCA.

MOTION #Board2010-07: That the FCA begin operating under the ‘branding name’ Archery Canada Tir á l’arc be approved for use immediately. And that as new stationery, promotional materials and products are required, they will be updated with the new ‘branding name’.

Moved by:           SAA - M. Kupchanko               Seconded by:   AANS - B. Currie                Carried

7.4.2     New Logo

 

- R. Tataryn called on E. Wilson to update the Board on efforts to date to create a new logo to match the Board approved new ‘branding name’.

- E. Wilson informed the Board that several mock-up designs of a new logo have been reviewed by the Executive Committee and that none of the designs created to date are recommended by the Executive Committee.  E. Wilson informed the Board that later this summer A. Wills will work with the firm Cool New Media based in Victoria (and the firm that helped with the website re-design) to create some new logo mock-ups for the Executive Committee to consider.

- E. Wilson asked for a motion to grant the Executive Committee authority to approve and adopt a new logo.

MOTION #Board2010-07: That the Executive Committee be granted authority by the Board to approve and adopt a new logo.

Moved by:           AANS - B. Currie                Seconded by:         SAA – M. Kupchanko                    Carried

8.0       Committee Work & Recommendations 

8.1       Archery Canada Council

8.1.1 2011 National Championships

- During the AGM, A. Wills called on Phil Henderson of Saskatchewan (SAA) to report on the status of plans and preparations for the 2011 Outdoor Championships to be hosted by SAA.  Consequently, this agenda item was not repeated during the Board meeting. For the purposes of these Board minutes, the notes contained in the 2010 AGM minutes on the 2011 National Championships are repeated here in these 2010 Board meeting minutes.

- P. Henderson reported that the 3D Outdoor Championship will be hosted by the Wascana Archers of Regina. P. Henderson reported that the Target and Field Championships will be held in Delisle, SK. No dates have been set yet but the dates will likely be late July or early August.  SAA hopes to stage the 3D Outdoor Championship in Regina prior to the Target and Field Championships.

- A. Wills reported that he is awaiting confirmation from USA Archery about the dates for its National Championship.  We are hoping to avoid conflict of Canadian and USA Championships so Canadian high performance athletes can compete at both Championships.

- J. Hooey reported that Alberta will host the 2011 Indoor 3D Championships. The location is yet to be confirmed; possibly at a venue in Lethbridge, Alberta.

 

8.1.2 2012 National Championships

- During the AGM, A. Wills called on Ken Cameron of British Columbia (BCAA) to report on the plans and preparations for the 2012 National Championships to be hosted by BCAA.  

- K. Cameron had nothing to report at this time. 

 

8.2       High Performance Committee (E. Wilson)        

                        8.2.1     Overview of 2010 National Team activities and events

- E. Wilson reported that the 2010 season has been a very busy one for our National Team athletes and staff.

- He reported that the recent selection of our teams for the 2010 Commonwealth Games in Deli, India. This looks to be a strong team, and with expected medal performances it should highlight the talent of our archers to all Canadians.

                        8.2.2     Overview of future plans for the HPC

- E. Wilson referred the board to his report contained in the 2010 Annual Report. He added that thinking and planning for 2012 and 2016 has begun and that more information on this would follow in subsequent High Performance Committee communications.

8.3       3D Committee (J. Hooey)

            8.3.1     Overview of 2010 3D Indoor & Outdoor National Championships

-The 2010 Silver Scent Indoor 3D National Championship was held in Red Deer, AB, again this year.  No other club was willing to host the 2010 Indoor Championship, so the Central Alberta Archers stepped-up to volunteer to host the Championship.  The club hosted the 2009 Silver Scent Indoor 3D Nationals. Due to this experience and organization in place, the 2010 Championship went very smoothly with no difficulties.  Thank you to Mike Screen, Chair of the Host Organizing Committee, and his team of volunteers from the Central Alberta Archers.

- Planning and organization for the 2010 3D Outdoor Championship is going well and everything appears to be in place for a successful Outdoor Championship. The host club for the 2010 3D Outdoor Championship is the Kings Archers of Kentville, NS.  The Championship takes place July 30th -August 2nd at the Annapolis Valley Shooting Sports Club in New Minas, NS. 

8.3.2     Overview of 3D National Team to compete at 2011 FITA 3D World Championship

- J. Hooey reported that the 2011 World 3D Championship will be held in Donnersbach-Planneralm, Austria from August 31 through September 3.  It is the hope of the 3D Committee that a larger National Team will be fielded than that in 2009.

- As she had reported at the 2010 AGM, J. Hooey reiterated that selection of National Team members for the 2011 3D World Championshipwill be an item for discussion at the July 30th 3D Committee meeting. She reported that results from registered 3D tournaments will be considered for selection and if necessary, National Team selection trials could be held in Saskatchewan next year.

 

8.3.3     Recommendations from 3D Committee

- J. Hooey stated that typically the 3D Committee meeting precedes the Board and therefore the

Committee comes forward with recommendations to the Board. Given the scheduling of the

national meetings, any recommendations from the 3D Committee meeting (July 30th at the

Annapolis Valley Shooting Sports Club) will go forward to the Executive Committee for

consideration at a subsequent Executive Committee meeting and then will be brought forward to

the Board (likely by email vote).

 

9.0       National Outdoor Target & Field Championships Format (E. Wilson)

-        E. Wilson referred the Board members to the new proposed format circulated in advance of the Board meeting. The proposal is contained in Appendix 4 - Proposal to Amend Schedule for Archery Canada’s Outdoor National Championships, which is appended to these 2010 Board meeting minutes.  

-        E. Wilson stated that the current format is too long for athletes, coaches, judges and volunteers. A change is needed to streamline the format.

-        R. Garrod commented that from an officiating standpoint, the splitting of the Field Championship is “workable”.

-        Hosting agreements will be revised to provide timelines for staging components of Championship. Example, 8:00am practice, 9:00am competition start, 10 minute break between distances, 45 minute lunch break.

-        Other revisions to the hosting manual and agreement may be required.

- E. Wilson called for a motion to approve the proposed new format for the National Outdoor Target & Field Championships.

MOTION #Board2010-09: That the proposed new format for the National Outdoor Target & Field Championships be accepted as presented and that the new format be implemented at the 2011 National Outdoor Target & Field Championships.

Moved by:         EC - J. Hooey                           Seconded by:                FTAQ - G. Gudgeon                      Carried

10.0      Indoor FITA Awards (C. Parlee)

- C. Parlee referred the Board to the report submitted by FCA’s FITA Pin Awards Coordinator, Sean

Wyatt. His report is contained in the 2010 Annual Report posted on the FCA website at:  

http://fca.ca/en/annual-reports/576-2010-fca-annual-report.html  . 

- C. Parlee called for a motion authorizing the FITA Pin Awards Coordinator to award FITA Indoor Award pins.

MOTION #Board2010-10: That the FITA Star Award Coordinator be authorized to award FITA Indoor Award pins beginning in the 2010-2011 indoor season.

Moved by:         AANS - B. Currie                       Seconded by:                BCAA - K. Cameron                      Carried

11.0      FCA Merchandise, Inventory & Warehousing Update (K. Bullock/A. Wills)

- K. Bullockreferred the Board to his report contained in the 2010 Annual Report posted on the FCA website at:  

http://fca.ca/en/annual-reports/576-2010-fca-annual-report.html  . 

- K. Bullock reported that FCA is “getting out of the archery supply business”. Therefore for example FCA is selling-off targets at a reduced price. As well, FCA will bring some program items sold to members (e.g., CanBow Program products), in-house to the national office and therefore for distribution from the national office. He stated that the issue of merchandise sales and warehousing of merchandise at our warehouse in Ottawa) has been a topic of much discussion and decision at the Executive Committee since last summer.

- A. Wills provided additional background on this issue and decisions made by the Executive Committee. A summary can be found in the Executive Committee meeting minutes from January 23-24, 2010 and which are posted on the FCA website at: http://fca.ca/en/meetings-and-minutes/468-fca-executiveexecitf-201012324.html .

12.0      FCA Equipment & Container Update (K. Bullock/A. Wills)

- K. Bullockreferred the Board to his report contained in the 2010 Annual Report posted on the FCA website at:  

http://fca.ca/en/annual-reports/576-2010-fca-annual-report.html  . 

- K. Bullock reported that the Executive Committee decided to sell the national storage container and much of its contents.  He added that some contents have already been sold while some of the remaining equipments (e.g. target butts) will be sold at this year’s National Outdoor Championships to interested buyers. 

- A. Wills provided additional background on this issue and decisions made by the Executive Committee. A summary can be found in the Executive Committee meeting minutes from January 23-24, 2010 and which are posted on the FCA website at: http://fca.ca/en/meetings-and-minutes/468-fca-executiveexecitf-201012324.html .

13.0      Additional Agenda Items (A. Wills)

13.1      Inclusion of archery in Western Canada Games.

- V. Schleppe of Alberta (ABAA) informed the Board that the Western Canada Summer Games no longer includes archery. She asked the FCA Board for its support of the Western provinces’ efforts to have archery re-introduced into the Western Canada Summer Games.

- A. Wills called for a motion to support V. Schleppe’s request.

MOTION #Board2010-11: FCA and its Board of Directors support the re-introduction of archery into the Western Canada Summer Games, effective 2016.

Moved by:         EC - E. Wilson                          Seconded by:                SAA - M. Kupchanko                    Carried

13.2      FCA National Championship and Mail Match Medals:

- A. Wills informed the Board that the Executive Committee has discussed the current design of the medals for the FCA National Championships and Mail Match.  The Executive Committee feels a new look and design is required. Its rationale is because of the newly approved ‘branding name’ Archery Canada and the accompanying new logo. As well, the current medals have been in place for quite a number of years and are in need of a “facelift”.  The Executive has proposed that the design be updated every two years and that the new design be implemented in 2011. 

- B. Currie of Nova Scotia (AANS) cautioned the Executive Committee about updating medals every two years as this may be too frequent and costly.  He suggested the Executive Committee re-consider its proposal.

- A. Wills thanked B. Currie and stated that he and the Executive Committee would take this suggestion under advisement.

13.3         Hosting of 2015 National Outdoor Championships

- P. Garrett of Ontario (OAA) reported that the OAA has some concerns with its ability to properly host the 2015 National Championships given that the 2015 Pan-American / Para Pan-American Games have been awarded to the Greater Toronto Area.  He stated that it is very likely that the same volunteers called on for the 2015 Pan-American / Para Pan-American Games will be volunteering to plan, organize and deliver the 2015 National Outdoor Championships. The OAA therefore has concerns of volunteer burn-out. Consequently, he asked that the FCA Board consider allowing the OAA to host theNational Outdoor Championships in 2016 rather than 2015.  This would require the host province for 2016 agreeing to “swap” with Ontario.   

- A. Wills thanked P. Garrett for bringing this concern forward for consideration so far in advance. A. Wills stated that he was aware of this concern and the possibility of this request coming forward to the Board for consideration as the result of communication with Bruce Savage of the OAA in mid-July. 

- ACTION: A. Wills suggested that discussion on this matter should occur outside this Board meeting and sometime in the coming months, involving the FCA Executive Committee, the OAA and the 2016 host province.  P. Garrett agreed. NOTE: It was confirmed after the 2010 Board meeting that the 2016 host province is Manitoba (ABAM). See Appendix 5 -FCA Policy for Championship Rotation Schedule Policy Revision Version 4 (from FCA Board Meeting March 2008),which is appended to these 2010 Board meeting minutes. 

.

13.4      CanBow Program

- V. Schleppe of Alberta asked if there are plans to revise the CanBow Program.

- A. Wills reported that with approval of the new name and anticipation of a new logo at some point in the near future, theCanBow Program resources, badges, etc. would need to be updated once current supplies near depletion.

- J. Hooey added that the 3D CanBow Program needs to be revised. The extent of the revisions is uncertain. She reported that this was a point of discussion at the 2009 3D Committee meeting and has since been brought forward to the Executive Committee. J. Hooey added that discussion of this topic at the January 2010 executive Committee meeting led to discussion on possible revisions to the CanBow Program in general (content, resource materials, badges, etc.). A summary of the discussion can be found in the Executive Committee meeting minutes from January 23-24, 2010 and which are posted on the FCA website at: http://fca.ca/en/meetings-and-minutes/468-fca-executiveexecitf-201012324.html .

 14.0     President's Closing Remarks and Meeting Adjournment (A. Wills)

MOTION #Board2010-12:  That the 2010 FCA Board of Directors’ meeting be adjourned.

Moved by:           OAA – P. Garrett                                Seconded by:    ABAA – V Schleppe                      Carried

The 2010 Board of Directors meeting was adjourned at 8:20pm / 20:20 hrs, Sunday, July 25, 2010.

APPENDIX 1

FCA 2010-11 BUDGET (for Board Approval)

Revenues

Sport Canada-Core Support

$230,000

Sport Canada-Non-core Support (LTAD & Translation)

$18,000

Sport Canada - Above Reference Support (AWAD)

$25,000

Coaching Association of Canada

$20,000

Memberships

$73,000

Directors & Officers Insurance Coverage Fees

$1,500

Tournament Registrations

$13,000

Coaching Association of Canada NCCP Data Entry & Delivery User Fees

$1,500

Coaching Manual Reprint Fees

$500

TOXOFIL Donation (uniform manufacturer)

$1,000

Product Sales

$5,000

Asset Sales

$3,000

Surplus from FY09-10

$4,500

TOTAL

$396,000

Expenditures

Project Cost

General Administration/Insurance/Rent/Office Equipment/Warehousing 

$60,000

Meetings

$40,000

Promotion & Communication Activities

$6,000

Salaries, Contracts, Honoraria

$103,000

Staff Travel/Accommodation/Meals

$4,500

Officials' Training and Education

$5,000

Coaches' Training and Education

$5,000

Staff Professional Development

$1,000

National Coaching Certification Program (NCCP) Development

$12,500

National Competitions

$30,000

National Team Competitions

$70,000

National Coaches & Program Coordinators

$7,000

LTAD

$9,000

Translation

$18,000

AWAD Program

$25,000

TOTAL

$396,000

APPENDIX 2

 

LIABILITY INSURANCE COVERAGE FOR BOW HUNTING

PROPOSAL FOR DISCUSSION & DECISION

 

Background on the Issue

The question of whether the FCA liability insurance policy could be extended to bow hunters was raised at the August 2009 Board meeting. S. Ogilvie reported that he made inquiries in this regard with the FCA’s insurance provider BFL Insurance in the Fall of 2009. BFL Insurance has stated that the FCA must provide it with an accurate number of FCA members that are bow hunters per province, in order for BFL Insurance to provide an accurate quote on the insurance premium.

At the January 2010 Executive Committee meeting, the Executive discussed the possibility of ‘blanket hunting coverage’ for all FCA members regardless of whether or not they are a bow hunter. S. Ogilvie was tasked with obtaining additional information from BFL Insurance.

The 2010 rate for FCA membership is $2.24 per person. This is a rate increase of $0.04 over the 2009 membership rate of $2.20 per person.

Since the January 2010 Executive Committee meeting, the following additional information on coverage of bow hunters has been obtained from BFL Insurance:

 

If the FCA chooses to insure bow hunters but decides to do so separate from a general FCA individual membership, then the following would apply:

a)  FCA would have to maintain an updated register with names and addresses.  All members would have to be reminded that they are not covered for bow hunting unless they register. This could present administrative and legal problems for the FCA.  For example, should a loss occur, a third party could sue a member that is not covered and name the FCA in the suit.  Coverage would not apply for the member or the FCA.  The member may accuse the FCA for not maintaining the proper coverage which could bring yet another lawsuit against the FCA.

b)  If the FCA wants a quote for the bow hunters only (not a national program or ‘blanket coverage’ for all members regardless of whether he/she is a bow hunter), the Underwriters used by BFL Insurance have confirmed that they will need the exact number of bow hunters per province.  The Underwriters will also require a list of names and addresses per province.  The rate will be determined at that time but it will be more expensive than the $2.00 premium quoted by the Underwriter for ‘blanket coverage’ or a ‘national program’.

c) Insuring ONLY the members that bow hunt is quite risky and administratively ‘heavy’. The membership list must be kept updated at all times. If a bow hunter failed to inform the FCA that he/she was a bow hunter and an incident occurred while bow hunting, then the individual would not be insured.

d) The membership list of bow hunters must not only be up-to-date but the FCA must also ensure that the names of any bow hunters that have paid the premium, appear on the membership list. If a name does not appear on the list even though the person has paid the premium, the person would not be insured should a bow hunting incident occur.

 

Proposed Liability Insurance Coverage:  For Board of Directors’ Discussion and Decision

a) The best way to handle coverage for bow hunters is to provide coverage for bow hunting activities for ALL FCA members. This way, FCA will not have to hold a separate “who-does-what” register. This register would have to be monitored by FCA on a regular basis to make sure that ALL members are aware they are not covered unless they remember to register for bow hunting coverage.

b) The general membership rate charged for individual members for 2010 is set at $2.24. Coverage of FCA members, regardless of whether the member is a bow hunter or not, would be an additional $2.00 per person.  Therefore, the total premium rate for ‘blanket coverage’ would be $4.24 ($2.24 + $2.00) (tax for Ontario and Québec would apply also).  Whether the archer bow hunts only one time per year or on many occasions, the rate would remain the same.

c) The $2.00 rate is what BFL has called “minimum and retained” which means that no credit would be issued if the total FCA membership drops from the current total of just over 6,000 members.  It also means that if the coverage starts 6 months into the 2010 policy terms, we cannot reduce the rate for the balance of the policy period. In other words, we cannot pro rate the policy payment.  The rate would therefore remain at $2.00/member.

d) The $2.00 rate is not locked-in for 2010 or for 2011 or subsequent years.  However, BFL’s Underwriter has confirmed that it can provide coverage for bow hunting at the rate of $2.00 per person or very close to $2.00 per person for 2011. However, should FCA not decide to add bow hunting coverage to its policy until later this year or not until 2011, BFL will then have to inquire whether the Underwriter will still approve coverage for bow hunting and inquire about what the new rate would be per person.  

Executive Committee Recommendation

It is recommended that the FCA provide coverage for bow hunting activities (for all forms of archery) for ALL FCA members.  At present, the Underwriters used by BFL Insurance have quoted a rate of $2.00 per member over and above the 2010 general membership rate of $2.24. Therefore, the rate for a general membership would total $4.24.  This increase in rate would provide ALL FCA members with coverage for bow hunting activities (regardless of whether the individual is a bow hunter). 

Comments

Provincial FCA Representatives are asked to please gather comments on the above proposal and recommendation. Please submit comments by FRIDAY, JUNE 18tthto the FCA National Office at < information@fca.ca" href="mailto:information@fca.ca" data-mce-href="mailto:information@fca.ca">information@fca.ca >, attention Robert (Bob) Tataryn, V-P Administration & Marketing. Thank you.

APPENDIX 3

PSO/FCA AGREEMENT 2011-2013: MEMBERSHIP RATE INCREASES 

PROPOSAL FOR DISCUSSION & DECISION

 

The PSO/FCA AgreementRenewal Process

The PSO/FCA Agreement sets out the terms & conditions to which the FCA and the Provinces agree concerning the planning and delivery of key programs and services that support the development of archery in Canada in partnership with the Provinces. The Agreement is in force for a three (3) year period and is binding on both parties from January 1st to December 31st.  The current PSO/FCA Agreement has been in place since January 1st 2008 and comes to a close December 31st 2010.  Therefore, a PSO/FCA Agreement for 2011-2013 (January 1st 2011 - December 31st 2013) is necessary and consequently the process for renewal is now underway. 

The PSO/FCA Agreement renewal process will be led by FCA’s President Allan (Al) Wills and FCA’s Vice-President of Administration and Marketing Robert (Bob) Tataryn. The first step in the renewal process is the circulation of this document to the Board of Directors for its review, discussion and decision.

Current Membership Rates

An important component of the PSO/FCA Agreement is that pertaining to membership rates payable to the FCA. Under the current generic 2008-2010 PSO/FCA agreement, the province agrees to the following:

a)     Register their PSO with the FCA at a fee of $100.00 per year for the period January 1st, 2008 until December 31st, 2010 ($300.00 total);

b)     Offer to all (provincial) members, family members and clubs with the FCA at an agreed rate of $11.00 for 2008 and 2009 and $11.50 for 2010 per person senior, juniors, cadets and cubs, $25.00 per family membership and $40.00 for 2008, 2009 and 2010 per club registration. There shall be no discounts. The province will submit separate membership information and are financially responsible for each submission.  The Province shall provide computer ready membership lists to FCA; non-computer ready memberships will be charged a rate commensurate with the amount of work required by FCA staff to input these records;

Proposed Membership Rate Increases: For Board of Directors’ Discussion and Decision

The FCA Executive Committee has had much discussion surrounding what are fair membership rates for the 2011-2013 PSO/FCA Agreement (January 1st 2011 - December 31st 2013).  This discussion has led to proposed membership rate increases from that currently in place (and noted above). 

The proposed rate increases for 2011-2013 are as follows:

a)     PSO membership registration fee: $110.00 per year for each PSO to register with the FCA for the period January 1st, 2011 until December 31st, 2013 ($330.00 total).

b)     Individual membership registration fee: $17.00 for 2011, 2012 and 2013 per person (senior, juniors, cadets and cubs). 

c)     Family membership registration fee: $33.00 per family for 2011, 2012 and 2013. A family is comprised of at least one (1) parent and a minimum of three (3) members. A child or children must be under 18 years of age to be considered a family member. As soon as the child or children pass the age of 18, they are adults and no longer qualify as a family member and therefore have to become an individual member. (Regardless of whether they still live in the same house or share the same address as their parent(s)). All family members must reside at the same address.

d)     Club membership registration fee: $45.00 per club for 2011, 2012 and 2013.  

The rationale for the proposed increase in membership rates is twofold:

i)                The increased costs of ‘doing business’. More specifically, increased operational, administration, service and program costs since the implementation of the current PSO/FCA agreements; and  

ii)               The proposed coverage for bow hunting activities (for all forms of archery).The FCA has acted on the securing of this ‘National Program’ or ‘blanket’ coverage with our insurance provider BFL Insurance Inc. as per the directive of the FCA Board of Directors at its August 2009 meeting. The increase in membership rate includes ‘blanket’ coverage for bow hunting activities for all FCA members. The provision of liability insurance coverage is one of the responsibilities of the FCA and as such is noted in the PSO/FCA Agreement. 

NOTE: Details on the proposed ‘blanket’ liability insurance coverage for bow hunting for all FCA members is provided below. This proposal is for discussion and decision and as indicated is closely tied to discussions surrounding the 2011-2013 PSO/FCA Agreement. 

Executive Committee Recommendation

It is recommended that the above membership rates be built into the PSO/FCA Agreement for 2011-2013.

Comments

Provincial FCA Representatives are asked to please gather comments on the above proposal and recommendation. Please submit comments by FRIDAY, JUNE 18tthto the FCA National Office at < information@fca.ca" href="mailto:information@fca.ca" data-mce-href="mailto:information@fca.ca">information@fca.ca >, attention Robert (Bob) Tataryn, V-P Administration & Marketing. Thank you.

 


APPENDIX 4

 

PROPOSAL TO AMEND SCHEDULE FOR ARCHERY CANADA’S OUTDOOR NATIONAL CHAMPIONSHIPS

Day 1-

AM: Official Field Practice

PM: AGM/BOD Meeting

  

Day 2-

AM: Canadian Field Championships (24 targets)

PM: Official Target Practice

Day 3-

FITA 1440

Day 4- 

FITA 720

Fred Usher Cup

Day 5-

FCA Open

National Target Champions will be named based on the result of the FITA 1440 combined with the FITA 720 round. National Field Champions will be named based on the 24 target field total.  It is recommended that the schedule be arranged so that the FITA 1440, 720, and FCA Open fall on a weekend (Fri-Sun or Sat-Mon).

Note: In years where necessary (small host club, or when the number of entries exceeds the number of archers who can be accommodated on the field), the format may be altered such that the half the archers shoot FITA, while the other half shoot field each day.  The split must be such that all competitors in a division shoot the same round the same day. In years where this format is selected, the schedule will be as follows:

 

Day 1-

AM: Official FITA/Field Practice

PM: AGM/BOD Meeting

  

Day 2-

AM: Group 1-Canadian Field Championships (24 targets)

Group2-FITA 1440

Day 3-

Group 1-FITA 1440

Group 2-Canadian Field Championships (24 targets)

Day 4- 

AM: Group 1-FITA 720

PM: Group 2-FITA 720

Fred Usher Cup

Day 5-

FCA Open

APPENDIX 5

 

FCA Policy for Championship Rotation Schedule Policy Revision Version 4 (from FCA Board Meeting March 2008)

Proposed Revision to the existing Championship Rotation Policy

1.              That from 2011 onward, any PSO requesting a revision to the rotation policy will not be able to “swap” dates with another PSO from another region in the country (east/west), disrupting the alternating system. 

2.              The PSO requesting the delay must do so no later than 2 years in advance of their turn in the rotation.  After that date, the PSO is required to host the FCA national championships in the stated rotation.

3.              The PSO requesting the delay will find a PSO willing to host the championships in the year in question.

4.              There will be no change to the order. 

5.              No PSO may request a delay in hosting the championships more than 1 time in 10 years.

6.              The FCA Board of Directors will review the Rotation Policy at its annual meeting every 4 years starting in 2011.

7.              The rotation is an 8-year cycle as follows:

2009     Quebec

2010     Nova Scotia

2011     Saskatchewan

2012     British Columbia

2013     New Brunswick

2014     Alberta

2015     Ontario

2016     Manitoba

2017     Quebec

2018     Nova Scotia

2019     Saskatchewan

2020     British Columbia

2021     New Brunswick

2022     Alberta

2023     Ontario

2024     Manitoba

etc