2010 Executive Committee Meeting 23 July '10

Executive Committee Meeting

The Meadows, Mount Saint Vincent University

Halifax, NS

Friday, July 23, 2010

6:00pm/18:00hrs

MINUTES

Present:    
Al Wills, President
Ken Bullock, V-P Events & Services
Jude Hooey, V-P, 3D Programs
Charlene Parlee, V-P Committees & Projects
Robert Tataryn, V-P, Administration & Marketing     
Ed Wilson, V-P, High Performance
Scott Ogilvie, Executive Director

NOTE: The name opposite each agenda item indicates the lead person(s) to address the agenda item.

The meeting began at 6:00pm/18:00hrs

1.0    Introductions, logistics, administrative items (A. Wills/S. Ogilvie)
- A. Wills welcomed EC members.
- S. Ogilvie spoke briefly to logistical and administrative matters pertaining to the weekend meeting.
- In preparation for Sunday’s 2010 Board meeting and AGM, A. Wills stated that the EC would do a ‘walk through’ of the 2010 Board meeting and AGM agendas, in order to address questions, potential issues/concerns and to identify and discuss actions and strategies to address potential areas of issue/concern. He stated that he would call on the person(s) for the agenda item to lead the ‘walk through’.
- A. Wills confirmed that the following three Members-at-large positions are up for election at the 2010 AGM on Sunday, July 25th:
Vice-President, Administration & Marketing (2 year term)
Vice-President, Committees & Projects (2 year term)
Vice-President, High Performance (2 year term)
- The incumbent V-Ps for each of these positions confirmed that they intend to let their name stand for re-election (R. Tataryn, C. Parlee and E. Wilson respectively)

2.0    Approval of Agenda & New Business (A. Wills)

MOTION #EC2010July23rd-01: To accept the agenda as amended.
Moved by:      J. Hooey        Seconded by:     E. Wilson        Carried

3.0    Approval of the January 23rd – 24th 2010 Executive Committee (EC) Meeting Minutes (A. Wills)

MOTION #EC2010July23rd-02: To accept the minutes of the January 23rd – 24th 2010 Executive Committee meeting minutes as presented (including Appendix 1 containing ratification of Executive Committee motions conducted by email since the August 8, 2009 Board meeting).

Moved by:          E. Wilson    Seconded by:         C. Parlee    Carried

- The Executive Committee (EC) meeting minutes from January 23-24, 2010 were circulated to the EC in the pre-meeting package. The minutes are posted on the FCA website at: http://fca.ca/en/meetings-and-minutes/468-fca-executiveexecitf-201012324... .  Therefore, a copy of the January 23-24, 2010 EC meeting minutes is not appended to these July 23, 2010 EC meeting minutes.
- See Appendix 1 - Ratification of Executive Committee Votes by Email since August 8, 2009 Board Meeting, which is appended to these EC meeting minutes.

4.0     Business Arising from the January 23rd – 24th 2010 EC Meeting Minutes (A. Wills)
- There was no business arising.

5.0    Finance (R. Tataryn)
5.1    Overview of 2010-11 FY Budget to be presented to Board for Approval (R. Tataryn/S. Ogilvie)
- R. Tataryn made a brief presentation on the 2010-11 fiscal year budget. EC support given for the proposed budget to be presented to the Board for approval.
- See Appendix 2 – FCA 2010-11 Budget (for Board Approval), which is appended to these EC meeting minutes.
- R. Tataryn called for a motion to approve the 2010-2011 fiscal year budget.

MOTION #EC2010July23rd-03: Recommend to the FCA Board of Directors that it approve the 2010-2011 fiscal year budget as presented.
Moved by:          A. Wills        Seconded by:         J. Hooey        Carried

5.2    Update on 2010-11 FY Contribution from Sport Canada (S. Ogilvie)
- S. Ogilvie provided a brief verbal update on the 2010-11 fiscal year contribution from Sport Canada. He reported that the second quarter installment was recently received and deposited. FCA’s cashflow situation is good.

5.3    Auditor’s Report & Management Letter for 2009-10 FY (R. Tataryn/S. Ogilvie)  
- R. Tataryn spoke briefly to the auditors report contained in the 2010 Annual Report and to the management letter received from the auditor received at the completion of the audit.
- R. Tataryn called for motions to accept the 2009-2010 fiscal year auditor’s report and to appoint the same auditor for the 2010-2011 fiscal year.

MOTION #EC2010July23rd-03: Recommend to the FCA membership present at the 2010 AGM, that the 2009-2010 auditor’s report be approved as submitted and contained in the 2010 FCA Annual Report.
Moved by:          E. Wilson    Seconded by:         J. Hooey        Carried

MOTION #EC2010July23rd-04: Recommend to the FCA membership present at the 2010 AGM, that the chartered accountants firm, Parker Prins Lebano be appointed auditors for the 2010-10 fiscal year ending March 31st 2011.
Moved by:          A. Wills        Seconded by:         C. Parlee        Carried

6.0    Administration
6.1    Overview of Revised FCA Policies to be presented to Board for Approval (R. Tataryn)
- R. Tataryn made a brief presentation on the proposed revisions to the FCA complaint, discipline and appeal policies and the FCA code of conduct.   
- R. Tataryn asked for questions. No questions were raised.
- R. Tataryn called for a motion to accept the revised policies.

MOTION #EC2010July23rd-05: Recommend to the FCA Board of Directors that it approve the revised FCA policies on complaint, discipline and appeal and the FCA code of conduct as presented.
Moved by:          K. Bullock        Seconded by:         J. Hooey        Carried

- R. Tataryn stated that the next steps are to have the revised policies translated and then posted on the FCA website.
- For a record of the revised policies, refer to the FCA website at:  http://fca.ca/en/policies.html  .  Therefore, a copy
of the revised policies is not appended to these to these EC meeting minutes.

6.2    Update on 2011 Insurance Policy Renewal (S. Ogilvie/R. Tataryn)
- S. Ogilvie provided a brief overview of the proposed 2011 insurance program coverage. S. Ogilvie added that the details of the proposal and the rationale is contained in the proposal which was circulated by him in advance of the Board meeting (first draft circulated May 28th and a second draft circulated July 8th 2010).  See Appendix 3 - Liability Insurance Coverage for Bow Hunting: Proposal for Discussion & Decision, which is appended to these EC meeting minutes.
- R. Tataryn called for a motion to provide general commercial liability insurance for bow hunting activities beginning January 1st 2011.  

MOTION #EC2010July23rd-06: Recommend to the FCA Board of Directors that it approve the provision of General Commercial General Liability insurance coverage for bow hunting activities for FCA members effective January 1st 2011.
Moved by:  A. Wills             Seconded by:     E. Wilson             Carried

6.3    Update on 2011-2012 PSO/FCA Agreements (A. Wills/R. Tataryn/S. Ogilvie)
- S. Ogilvie briefly outlined the process used to obtain provincial feedback and highlighted some of the feedback received to date.
- S. Ogilvie provided a brief overview of the proposed 2011-2013 membership rates. S. Ogilvie added that the details of the proposal and the rationale is contained in the proposal which was circulated by him in advance of the Board meeting (first draft circulated May 28th and a second draft circulated July 8th 2010). See Appendix 4 - PSO/FCA Agreement 2011-2013: Membership Rate Increases Proposal for Discussion & Decision, which is appended to these EC meeting minutes.  
- R. Tataryn called for a motion to approve the proposed membership rate increases for the 2011-2013 PSO/FCA Agreements.

MOTION #EC2010July23rd-07: Recommend to the FCA Board of Directors that it approve the membership rate increases for the 2011-2013 PSO/FCA Agreements as presented.
Moved by:      J. Hooey        Seconded by:         C. Parlee        Carried

7.0    Marketing (R. Tataryn)
7.1    Updates on FCA logo & ‘re-branding’
- R. Tataryn recommended to the EC that for ‘branding’ purposes, FCA adopt the new name Archery Canada Tir à l’Arc.  The legal corporate name will remain as FCA and constitution and bylaws remain under FCA. He added that a number of other national sport organizations have adopted this approach for marketing purposes.  The EC agreed.
- It was agreed that ‘old’ stationery (e.g., letterhead and envelopes) and ‘old’ promotional materials and FCA products would continue to be used until depleted.
- R. Tataryn called on E. Wilson to update the EC on efforts to date to create a new logo.
- E. Wilson reminded the EC that several mock-up designs of a new logo had been reviewed by the EC and that none of the designs created to date were well received.  E. Wilson informed the EC that later this summer A. Wills will work with the firm Cool New Media (Kevin Slagboom based in Victoria - the firm that helped with the website re-design) to create some new logo mock-ups for the EC to consider.
- E. Wilson suggested that the EC ask the Board for a motion to grant the EC authority to approve, adopt and implement a new logo once mock-ups are created by Cool New Media for EC review. Agreed.
- R. Tataryn called for a motion to approve the immediate use of the ‘branding name’ Archery Canada Tir á l’arc and a new logo once it is created and approved.

MOTION #EC2010July23rd-08: Recommend to the FCA Board of Directors that it approve FCA operating immediately under the ‘branding name’ Archery Canada Tir á l’arc and that as new stationery, promotional materials and products are required, they will be updated with the new ‘branding name’.
Moved by:          K Bullock    Seconded by:         E Wilson    Carried

8.0    Website (A. Wills)
- A. Wills reported that he has done a great deal of day-to-day work on the website as the Webmaster. He added that as approved by the EC at its January 2010 meeting, he has contracted Kevin Slagboom of Cool New Media (based in Victoria) to update and upgrade the website. The website is still under construction. The website is looking better and is more user-friendly. Once construction is completed, Kevin Slagboom will be retained to do ongoing work on the website (all under the direction of A. Wills).

9.0    FCA 2010 Annual Achievement Awards (C. Parlee)
- C. Parlee reminded the EC that a motion to approve the 2010 recipients was passed at the EC’s January 2010 meeting. The 2010 recipients and a summary of their achievements from 2009 are noted in the 2010 Annual Report. C. Parlee referred the EC to their copy of the 2010 Annual Report.
- For a record of the 2010 recipients, refer to the FCA 2010 Annual Report. A ‘hard copy’ of the 2010 Annual
Report was distributed at the EC meeting. An electronic copy of the 2010 Annual Report is posted on the FCA
website at:   
http://fca.ca/en/annual-reports/576-2010-fca-annual-report.html  . Therefore, a listing of the 2010 recipients is
not appended to these EC meeting minutes.
DECISION: The EC agreed that recognition of the recipients and presentation of the ‘keeper’ awards would take place at the 2010 Awards Banquet taking place on Tuesday, July 27th at Mount Saint Vincent University. Presentation of the Awards will be done by A. Wills, C. Parlee and S. Ogilvie.

- S. Ogilvie informed the EC that the D.M. Lovo award (permanent version) is missing. He stated that he learned very recently that 3-4 years ago the award was loaned to a prospective trophy shop to obtain a quote on production of a similarly designed permanent award for the Female Junior Athlete of the Year Award. Efforts to retrieve the D.M. Lovo award were unsuccessful. The Female Junior Athlete of the Year Award has still not been produced.
ACTION: S. Ogilvie to attempt to track down the whereabouts of the D.M. Lovo Award.
ACTION: S. Ogilvie to have the permanent D.M. Lovo Award re-made (if unsuccessful in tracking down the original) and to have a permanent Female Junior Athlete of the Year Award produced.

10.0    FCA National Championship Medals and Mail Match Medals: (A. Wills/S. Ogilvie)
- S. Ogilvie provided an update on the current inventory of medals. There are sufficient medals to last through the 2011 indoor season. If the EC decides to obtain new medals in time for the 2011 Outdoor Championships, FCA will have to write-off some of its medals in stock.
- S. Ogilvie also informed the EC that he and others on the EC have received negative feedback on the current medals. Based on the feedback received, it would appear it is time to change the design and look for a better quality medal. The current medals have been in place for quite a number of years and are in need of a “facelift”. The re-design of the medals would fit well with the timing of the proposed new name and logo to go before the Board for approval on Sunday (July 25th).  
DECISION: The EC agreed that a new look and design for its national championship medals and Mail Match medals is required. The EC suggested that the design be updated every two years and that the new design be implemented in 2011.  

11.0    Canadian Archery Foundation (A. Wills/S. Ogilvie)
- S. Ogilvie reported that there is currently just over $5,000 in the Foundation’s bank account. He reported that tax receipts for all donations received in fiscal year 2009-10 were issued and mailed before March 31st 2010.
- S. Ogilvie referred the EC to the report prepared by the Foundation’s  Chairperson, Ghislain Arsenault, for the 2010 Annual Report.
-  A. Wills reported that a meeting of some of the Foundation’s founding members will be staged at some point during the Outdoor Target Championship.    
- S. Ogilvie reported that he has a mock-up of a Foundation ‘Book of Remembrance’ that he will present at the Foundation meeting.

12.0    FCA Merchandise, Inventory & Warehousing (K. Bullock /S. Ogilvie)
- S. Ogilvie referred the EC to their copy of the minutes from the January 2010 EC meeting, which contains the discussion and decisions made surrounding the FCA merchandise, inventory and warehousing.
- S. Ogilvie reported that the sale of targets has been fairly brisk since the reduction of the prices.
- K. Bullock also referred the EC to his report contained in the 2010 Annual Report.

13.0    FCA Equipment & Container Update (K. Bullock/S. Ogilvie)
- S. Ogilvie first referred the EC to their copy of the minutes from the January 2010 EC meeting, which contains the discussion and decisions made surrounding the national equipment ‘kit’ and the container.
- K. Bullock also referred the EC to his report contained in the 2010 Annual Report.
- K. Bullock informed the EC that the equipment container was sold in early April 2010.  He added that some contents have already been sold while some of the remaining equipment (e.g. target butts) will be sold at this year’s National Outdoor Championships to interested buyers.

14.0    2010 3D Committee Meeting & 2010 Outdoor National Championship (J. Hooey)
- J. Hooey informed the EC that the 3D Committee meeting will take place on Friday, July 30th at the clubhouse of the Annapolis Valley Shooting Sports Club in New Minas, NS (the venue for the 2010 3D Outdoor Championship). All meeting arrangements are completed and pre-meeting packages have been distributed to 3D Committee members.
- J. Hooey stated that typically the 3D Committee meeting precedes the Board meeting and therefore the Committee comes forward with recommendations to the Board. Given the scheduling of the meetings, recommendations from the 3D Committee will go forward to the EC for consideration at a subsequent EC meeting and then will be brought forward to the Board for approval.
- J. Hooey reported that the planning and organization of the 2010 3D Outdoor Championship is going well and everything appears to be in place for a successful Outdoor Championship. The host club for the 2010 3D Outdoor Championship is the Kings Archers of Kentville, NS.  The Championship takes place July 30th -August 2nd at the Annapolis Valley Shooting Sports Club in New Minas, NS.

15.0    Tournament Registration Process (S. Ogilvie)
- S. Ogilvie provided a quick summary of the current procedure for registration of tournaments with FCA and FITA. He reported that the procedure worked quite well over the past year. He suggested that the registration deadlines for indoor and outdoor tournaments be extended by one month. This will allow clubs/provincial associations more time consult with their membership on tournament dates.  The EC agreed to this suggestion.

16.0    FCA Hosting Manual (A. Wills)
16.1    Suggestion from Don Lohnes, Chair of Host Organizing Committee, 2010 Outdoor Target Championship
- A. Wills informed the EC that Don Lohnes suggested that the National Championships Hosting Manual be slightly modified to state that the Canadian Archery Championships are made up of 3 distinct and separate events. D. Lohnes feels this may prove helpful when Host Organizing Committees apply for funding from provincial and/or municipal governments. The EC has taken this suggestion under advisement.

17.0    Meeting Adjournment (A. Wills)

MOTION #EC2010July23rd-09: That the FCA Executive Committee meeting for July 23rd 2010 be adjourned.
Moved by: E. Wilson                     Seconded by: J. Hooey             Carried

- Meeting adjourned at 10:00pm/22:00hrs on Friday, July 23, 2010.

APPENDIX 1
RATIFICATION OF EXECUTIVE COMMITTEE
VOTES BY EMAIL SINCE AUGUST 8, 2009 BOARD MEETING
Email Motion #EC2010-01
(February 19, 2010)

That the following judges recommended by Ghislain Arsenault, Chair of the FCA Judges Committee, be assigned to officiate at the 2010 3D Outdoor National Championship in Kentville, NS:
•    Roger Garrod, Continental Judge, MB
•    Alfie O’Quinn, National Judge Candidate, NS
•    JoAnne Spencer, National Judge Candidate, NS
•    Bill Furdyk, National Judge Candidate, MB    PASSED

Email Motion #EC2010-02
(February 19, 2010)

That the following judges recommended by Ghislain Arsenault, Chair of the FCA Judges Committee, be assigned to officiate at the 2010 Target and Field Outdoor National Championships in Halifax, NS:
•    Patti Middlebrough, Continental Judge, AB
•    Bob Pannel, Continental Judge, SK
•    Philip Parlee, Continental Judge, NB
•    Alfie O’Quinn, National Judge Candidate, NS
•    JoAnne Spencer, National Judge Candidate, NS
•    Ghislain Arsenault, Judge Emeritus, QC    PASSED

Email Motion #EC2010-03
(March 4, 2010)    That the date of the 2010 Board meeting & AGM  be changed to Sunday, July 25th @ 1:00pm from Saturday, July 24th.    PASSED
Email Motion #EC2010-04
(April 8, 2010)

That the following 3D rules changes be implemented for the 2010 3D outdoor season:
i)    Change the 3D scoring to 11,10,8,5.  This means we must change the non-critical tiebreaking to 11s and then 10s;
ii)    Remove misses for turkey foot and lynx paw, and nose hit;
iii)    Retain misses only for horn/antler and hoofs;
iv)    Remove the restriction on binoculars; and
v)    Add a non-smoking rule for 3D courses.    PASSED

Email Motion #EC2010-05
(April 26, 2010)

That April Hennigar be nominated for the position of Sport Information Officer for the Archery Event at the 2011 Canada Winter Games in Halifax, Nova Scotia.

PASSED

Email Motion #EC2010-06
(May 27, 2010)

That the HP budget be amended so that the following funds are allocated to the following 2010 Commonwealth Games items:
i) $2000 for 2010 Commonwealth Games Team competition shirts; and
ii) $2000 for Commonwealth Games Team staff to attend the 2010 Commonwealth Games Trials in Winnipeg, MB.
PASSED

Email Motion #EC2010-07
(June 18, 2010)
That the appended proposal on the reformatting of the  Outdoor National Target Championship be presented to the Board for approval at the 2010 Board of Directors meeting.    PASSED

APPENDIX 2
FCA 2010-11 BUDGET (for Board Approval)

Revenues        
Sport Canada-Core Support    $230,000
Sport Canada-Non-core Support (LTAD & Translation)    $18,000
Sport Canada - Above Reference Support (AWAD)    $25,000
Coaching Association of Canada     $20,000
Memberships    $73,000
Directors & Officers Insurance Coverage Fees     $1,500
Tournament Registrations    $13,000
Coaching Association of Canada NCCP Data Entry & Delivery User Fees    $1,500
Coaching Manual Reprint Fees    $500
TOXOFIL Donation (uniform manufacturer)    $1,000
Product Sales    $5,000
Asset Sales    $3,000
Surplus from FY09-10    $4,500
TOTAL        $396,000

Expenditures        
Project Cost
General Administration/Insurance/Rent/Office Equipment/Warehousing          $60,000
Meetings        $40,000
Promotion & Communication Activities        $6,000
Salaries, Contracts, Honoraria        $103,000
Staff Travel/Accommodation/Meals        $4,500
Officials' Training and Education        $5,000
Coaches' Training and Education        $5,000
Staff Professional Development        $1,000
National Coaching Certification Program (NCCP) Development         $12,500
National Competitions         $30,000
National Team Competitions        $70,000
National Coaches & Program Coordinators         $7,000
LTAD        $9,000
Translation        $18,000
AWAD Program         $25,000
TOTAL        $396,000

APPENDIX 3
LIABILITY INSURANCE COVERAGE FOR BOW HUNTING
PROPOSAL FOR DISCUSSION & DECISION

Background on the Issue
The question of whether the FCA liability insurance policy could be extended to bow hunters was raised at the August 2009 Board meeting. S. Ogilvie reported that he made inquiries in this regard with the FCA’s insurance provider BFL Insurance in the Fall of 2009. BFL Insurance has stated that the FCA must provide it with an accurate number of FCA members that are bow hunters per province, in order for BFL Insurance to provide an accurate quote on the insurance premium.

At the January 2010 Executive Committee meeting, the Executive discussed the possibility of ‘blanket hunting coverage’ for all FCA members regardless of whether or not they are a bow hunter. S. Ogilvie was tasked with obtaining additional information from BFL Insurance.

The 2010 rate for FCA membership is $2.24 per person. This is a rate increase of $0.04 over the 2009 membership rate of $2.20 per person.

Since the January 2010 Executive Committee meeting, the following additional information on coverage of bow hunters has been obtained from BFL Insurance:

If the FCA chooses to insure bow hunters but decides to do so separate from a general FCA individual membership, then the following would apply:
a)  FCA would have to maintain an updated register with names and addresses.  All members would have to be reminded that they are not covered for bow hunting unless they register. This could present administrative and legal problems for the FCA.  For example, should a loss occur, a third party could sue a member that is not covered and name the FCA in the suit.  Coverage would not apply for the member or the FCA.  The member may accuse the FCA for not maintaining the proper coverage which could bring yet another lawsuit against the FCA.
b)  If the FCA wants a quote for the bow hunters only (not a national program or ‘blanket coverage’ for all members regardless of whether he/she is a bow hunter), the Underwriters used by BFL Insurance have confirmed that they will need the exact number of bow hunters per province.  The Underwriters will also require a list of names and addresses per province.  The rate will be determined at that time but it will be more expensive than the $2.00 premium quoted by the Underwriter for ‘blanket coverage’ or a ‘national program’.
c) Insuring ONLY the members that bow hunt is quite risky and administratively ‘heavy’. The membership list must be kept updated at all times. If a bow hunter failed to inform the FCA that he/she was a bow hunter and an incident occurred while bow hunting, then the individual would not be insured.
d) The membership list of bow hunters must not only be up-to-date but the FCA must also ensure that the names of any bow hunters that have paid the premium, appear on the membership list. If a name does not appear on the list even though the person has paid the premium, the person would not be insured should a bow hunting incident occur.

Proposed Liability Insurance Coverage:  For Board of Directors’ Discussion and Decision
a) The best way to handle coverage for bow hunters is to provide coverage for bow hunting activities for ALL FCA members. This way, FCA will not have to hold a separate “who-does-what” register. This register would have to be monitored by FCA on a regular basis to make sure that ALL members are aware they are not covered unless they remember to register for bow hunting coverage.
b) The general membership rate charged for individual members for 2010 is set at $2.24. Coverage of FCA members, regardless of whether the member is a bow hunter or not, would be an additional $2.00 per person.  Therefore, the total premium rate for ‘blanket coverage’ would be $4.24 ($2.24 + $2.00) (tax for Ontario and Québec would apply also).  Whether the archer bow hunts only one time per year or on many occasions, the rate would remain the same.
c) The $2.00 rate is what BFL has called “minimum and retained” which means that no credit would be issued if the total FCA membership drops from the current total of just over 6,000 members.  It also means that if the coverage starts 6 months into the 2010 policy terms, we cannot reduce the rate for the balance of the policy period. In other words, we cannot pro rate the policy payment.  The rate would therefore remain at $2.00/member.
d) The $2.00 rate is not locked-in for 2010 or for 2011 or subsequent years.  However, BFL’s Underwriter has confirmed that it can provide coverage for bow hunting at the rate of $2.00 per person or very close to $2.00 per person for 2011. However, should FCA not decide to add bow hunting coverage to its policy until later this year or not until 2011, BFL will then have to inquire whether the Underwriter will still approve coverage for bow hunting and inquire about what the new rate would be per person.  

Executive Committee Recommendation
It is recommended that the FCA provide coverage for bow hunting activities (for all forms of archery) for ALL FCA members.  At present, the Underwriters used by BFL Insurance have quoted a rate of $2.00 per member over and above the 2010 general membership rate of $2.24. Therefore, the rate for a general membership would total $4.24.  This increase in rate would provide ALL FCA members with coverage for bow hunting activities (regardless of whether the individual is a bow hunter).  

Comments
Provincial FCA Representatives are asked to please gather comments on the above proposal and recommendation. Please submit comments by FRIDAY, JUNE 18tth to the FCA National Office at < information@fca.ca >, attention Robert (Bob) Tataryn, V-P Administration & Marketing. Thank you.

APPENDIX 4
PSO/FCA AGREEMENT 2011-2013: MEMBERSHIP RATE INCREASES
PROPOSAL FOR DISCUSSION & DECISION

The PSO/FCA Agreement Renewal Process
The PSO/FCA Agreement sets out the terms & conditions to which the FCA and the Provinces agree concerning the planning and delivery of key programs and services that support the development of archery in Canada in partnership with the Provinces. The Agreement is in force for a three (3) year period and is binding on both parties from January 1st to December 31st.  The current PSO/FCA Agreement has been in place since January 1st 2008 and comes to a close December 31st 2010.  Therefore, a PSO/FCA Agreement for 2011-2013 (January 1st 2011 - December 31st 2013) is necessary and consequently the process for renewal is now underway.

The PSO/FCA Agreement renewal process will be led by FCA’s President Allan (Al) Wills and FCA’s Vice-President of Administration and Marketing Robert (Bob) Tataryn. The first step in the renewal process is the circulation of this document to the Board of Directors for its review, discussion and decision.

Current Membership Rates
An important component of the PSO/FCA Agreement is that pertaining to membership rates payable to the FCA. Under the current generic 2008-2010 PSO/FCA agreement, the province agrees to the following:
a)    Register their PSO with the FCA at a fee of $100.00 per year for the period January 1st, 2008 until December 31st, 2010 ($300.00 total);
b)    Offer to all (provincial) members, family members and clubs with the FCA at an agreed rate of $11.00 for 2008 and 2009 and $11.50 for 2010 per person senior, juniors, cadets and cubs, $25.00 per family membership and $40.00 for 2008, 2009 and 2010 per club registration. There shall be no discounts. The province will submit separate membership information and are financially responsible for each submission.  The Province shall provide computer ready membership lists to FCA; non-computer ready memberships will be charged a rate commensurate with the amount of work required by FCA staff to input these records;

Proposed Membership Rate Increases: For Board of Directors’ Discussion and Decision
The FCA Executive Committee has had much discussion surrounding what are fair membership rates for the 2011-2013 PSO/FCA Agreement (January 1st 2011 - December 31st 2013).  This discussion has led to proposed membership rate increases from that currently in place (and noted above).  

The proposed rate increases for 2011-2013 are as follows:
a)    PSO membership registration fee: $110.00 per year for each PSO to register with the FCA for the period January 1st, 2011 until December 31st, 2013 ($330.00 total).
b)    Individual membership registration fee: $17.00 for 2011, 2012 and 2013 per person (senior, juniors, cadets and cubs).
c)    Family membership registration fee: $33.00 per family for 2011, 2012 and 2013. A family is comprised of at least one (1) parent and a minimum of three (3) members. A child or children must be under 18 years of age to be considered a family member. As soon as the child or children pass the age of 18, they are adults and no longer qualify as a family member and therefore have to become an individual member. (Regardless of whether they still live in the same house or share the same address as their parent(s)). All family members must reside at the same address.
d)    Club membership registration fee: $45.00 per club for 2011, 2012 and 2013.

The rationale for the proposed increase in membership rates is twofold:
i)    The increased costs of ‘doing business’. More specifically, increased operational, administration, service and program costs since the implementation of the current PSO/FCA agreements; and   
ii)    The proposed coverage for bow hunting activities (for all forms of archery). The FCA has acted on the securing of this ‘National Program’ or ‘blanket’ coverage with our insurance provider BFL Insurance Inc. as per the directive of the FCA Board of Directors at its August 2009 meeting. The increase in membership rate includes ‘blanket’ coverage for bow hunting activities for all FCA members. The provision of liability insurance coverage is one of the responsibilities of the FCA and as such is noted in the PSO/FCA Agreement.  

NOTE: Details on the proposed ‘blanket’ liability insurance coverage for bow hunting for all FCA members is provided below. This proposal is for discussion and decision and as indicated is closely tied to discussions surrounding the 2011-2013 PSO/FCA Agreement.  

Executive Committee Recommendation
It is recommended that the above membership rates be built into the PSO/FCA Agreement for 2011-2013.

Comments
Provincial FCA Representatives are asked to please gather comments on the above proposal and recommendation. Please submit comments by FRIDAY, JUNE 18tth to the FCA National Office at < information@fca.ca >, attention Robert (Bob) Tataryn, V-P Administration & Marketing. Thank you.