2015 Annual General Meeting: Minutes

ARCHERY CANADA / TIR À L’ARC CANADA

2015 ANNUAL GENERAL MEETING

Canad Inns Destination Centre Polo Park

Winnipeg, Manitoba

Thursday, August 6th 2015 @ 7:00pm Central Time

       

MINUTES

 

 

PRESENT:

Board of Directors:

Allan Wills, President                                                     Robert Tataryn, V-P, Finance & Administration

William Currie, V-P, Marketing & Communications           Trina Snooks, V-P, Development

Jude Hooey, V-P, 3D Program                                       Hugh MacDonald, Athlete Director            

Scott Ogilvie, Executive Director

Regrets: Alec Denys, V-P, High Performance

Provincial/Territorial Member Representatives:

Gael Marchand, Yukon Archery                                     Sonia Schina, BCAA (BC)                                        

Tricia Oshiro, Archery Alberta                                        Mike Kupchanko, SAA (SK)

Walter Potrebka, ABAM (MB)                                         Glenn Gudgeon, Archery Québec

Julie Murphy, Archery New Brunswick                            Rob Laprade, AANS (NS)

Duncan Crawford, PEIAA (PEI)

Regrets: Peter Garrett, OAA (ON)

 

Archery Canada Registrants:

Lee Hart, SK                                                                 Rick Scammell, BC

Joyce Hart, SK                                                              Marc Gagnon, QC

Madison Hart, SK                                                          Lorna Boily, QC

Ken Saulnier, NS                                                           Lucie Filion, AB

Bob Pannell, SK                                                            Stanley Janecek, ON

Roger Garrod, MB                                                         Kateri Vrakking, ON

Rene Schaub, AB                                                          Pauline Schaub, AB

Jay Lyon, MB                                                                Seán Gleeson, NS

Gil Segovia, SAA

Others:

Ryan Van Berkel, Executive Director, ABAM (MB)                      

Christine Robertson, Finance Officer / High Performance Coordinator, Archery Canada

 

 

1.0  Presidents Call to Order, Roll Call & Opening Remarks

- Welcome by the President, A. Wills to the members who are the provinces/territories at 7:00pm.  A roll call of the provincial/territorial members was done. Those members present are noted above.

- This meeting held to provide information to the Provincial / Territorial Member Associations and the many Registrants of Archery Canada on the activities of the past year.

- This meeting is held in order to comply with Industry Canada regulations.  As such it follows a very specific order of business.

The voting members are the Provincial / Territorial Member Associations.  Each member has one (1) vote. Each Member has a voting delegate card. 

- A. Wills led a moment of silence in memory of those Archery Canada members who passed away this past year.

- A. Wills called on the Board of Directors to introduce themselves.

- A. Wills recognized and offered congratulations to Jay Lyon for his bronze medal performance at the 2015 Toronto Pan American Games. A round of applause was provided by those present at the AGM.

 

2.0  Approval of Agenda

 

MOTION #AGM2015-01: To approve the 2015 Archery Canada AGM agenda as amended.

Moved by:  ABAM – W. Potrebka                       Seconded by: Archery Québec – G. Gudgeon               Carried

 

3.0  Minutes of the 2014 Archery Canada Annual General Meeting (AGM) held in Lac La Biche, Alberta on Thursday, August 7th 2014  

- A. Wills referred everyone to the 2014 AGM minutes contained in the 2015 Archery Canada Annual Report. The 2015 Annual Report was distributed to the provincial/territorial members by email in advance of the 2015 AGM. ‘Hard copies’ of the Annual Report were also distributed to all attending the 2015 AGM.

- A. Wills called for a motion to accept the minutes of the 2014 AGM.

 

MOTION #AGM2015-02: To accept the minutes of the 2014 AGM held in Lac La Biche, Alberta on Thursday, August 7th 2014.

Moved by:         AANS – R. Laprade                   Seconded by: BCAA – S. Schina                          Carried

 

4.0  Business Arising Out of the 2014 AGM Minutes

- No business arising.

 

NOTE: To view the 2014 AGM minutes, the 2015 annual reports, and the 2015 recipients of Archery Canada’s annual awards, see the 2015 Archery Canada Annual Report posted on the Archery Canada website at:

http://www.archerycanada.ca/en/annual-reports/1850-2015-annual-report

5.0  Report of the Board of Directors

5.1  President / V-P International – Al Wills: A. Wills referred the members and registrants to his report contained in the 2015 Archery Canada Annual Report. He provided highlights from his report. No questions were asked.

5.2  V-P Finance & Administration – Robert Tataryn: R. Tataryn referred the members and registrants to his report contained in the 2015 Archery Canada Annual Report. He stated that the financial status of Archery Canada is very healthy. In the near future a donation section will be added to the Archery Canada website. No questions were asked.

5.3  V-P High Performance / Chair, High Performance Committee – Alec Denys: A. Wills reported that Alec Denys is unable to attend the AGM because he is preparing to compete in the Parapan American Games, which begin August 9th. A. Wills referred the members and registrants to the High Performance report contained in the 2015 Archery Canada Annual Report. No questions were asked.

5.4  V-P 3D Program / Chair 3D Program Committee – Jude Hooey: J. Hooey referred the members and registrants to her report contained in the 2015 Archery Canada Annual Report. She added that the 2015 3D Canadian Outdoor Championship was well organized and very successful. She extended thanks to the volunteers from the four host clubs from the Carberry area and extended particular thanks to Aaron Bull, Chair of the Host Organizing Committee. No questions were asked.

5.5  V-P Development – Trina Snooks: T. Snooks referred the members and registrants to her report contained in the 2015 Archery Canada Annual Report. She provided a brief verbal highlight of her report. No questions were asked.

5.6  V-P Marketing & Communications – William Currie: W. Currie referred the members and registrants to his report contained in the 2015 Archery Canada Annual Report. He had nothing to add to his report. No questions were asked.

5.7  Athlete Representative – Hugh MacDonald: H. MacDonald referred the members and registrants to his report contained in the 2015 Archery Canada Annual Report. He recognized the following athletes: Jay Lyon for his bronze medal performance at the Pan American Games; Kateri Vrakking for her performance at the Pan American Games; and Crispin Duenas for his performance at the 2015 World Championship where he secured Canada a men’s quota spot for the 2016 Rio Olympic Games. No questions were asked.

6.0  Report of the Executive Director – Scott Ogilvie: S. Ogilvie provided verbal highlights from his report. No questions were asked.

 

7.0  Reports of the Members (Provinces/Territories)

- West to East: YK, BC, AB, SK, MB, ON, QC, NB, NS, PEI

7.1   Yukon (Yukon Archery) – Gael Marchand: G. Marchand provided a brief verbal report on activities and initiatives undertaken by Yukon Archery. No questions were asked.

7.2   British Columbia (BCAA) – Sonia Schina: S. Schina had nothing to add to the BCAA report contained in the 2015 Archery Canada Annual Report. No questions were asked.

7.3  Alberta (Archery Alberta)Tricia Oshiro: T. Oshiro had nothing to add to the Archery Alberta report contained in the 2015 Archery Canada Annual Report. No questions were asked.

7.4 Saskatchewan (SAA) – Mike Kupchanko: M. Kupchanko had nothing to add to the SAA report contained in the 2015 Archery Canada Annual Report. No questions were asked.

7.5 Manitoba (ABAM) – Walter Potrebka: W. Potrebka had nothing to add to the ABAM report contained in the 2015 Archery Canada Annual Report. No questions were asked.

7.6 Ontario (OAA) - Peter Garrett: A. Wills reported that Peter Garrett of the OAA or a designate was unable to attend the AGM. A. Wills referred the members and registrants to the OAA report contained in the 2015 Archery Canada Annual Report. No questions were asked.

7.7 Québec (Archery Quebec) – Glenn Gudgeon: G. Gudgeon had nothing to add to the Archery Quebec report contained in the 2015 Archery Canada Annual Report. No questions were asked.

7.8 New Brunswick (ANB) – Julie Murphy: J. Murphy had nothing to add to the ANB report contained in the 2015 Archery Canada Annual Report. No questions were asked.

7.9 Nova Scotia (AANS) - Robert Laprade:  R. Laprade had nothing to add to the AANS report contained in the 2015 Archery Canada Annual Report. No questions were asked.

7.10 Prince Edward Island (PEIAA) – Duncan Crawford: D. Crawford provided copies of his report. He

provided brief verbal highlights from his report. No questions were asked. The PEIAA report is contained in these minutes under Appendix 1.

8.0  Reports of Committee Chairpersons

8.1 Coaching Certification Committee – Bruce Savage: A. Wills reported that B. Savage was unable to the AGM. A. Wills referred the members and registrants to the report contained in the 2015 Archery Canada Annual Report. No questions were asked.

8.2 Judge Committee – Bob Pannell: B. Pannell referred the members and registrants to his report contained in the 2015 Archery Canada Annual Report. He announced that Rene Schaub and Michel Joseph were recently accredited by World Archery Americas as Continental Judges. B. Pannell extended his congratulations. No questions were asked.

8.3 Rules Committee – Roger Garrod: R. Garrod referred the members and registrants to his report contained in the 2015 Archery Canada Annual Report. He added that World Archery has recently posted on its website, the French version of the various changes to the Word Archery rulebook. Consequently, an update of the French version of the Archery Canada rulebook will commence in the near future.

8.4  High Performance Committee – Alec Denys: See report from V-P High Performance as reported under agenda item 5.3.

8.5  3D Committee – Jude Hooey:  See report from V-P 3D Program as presented under agenda item 5.4.

9.0  Reports of Program Representatives / Coordinators

9.1 High Performance Committee

9.1.1     Athlete Representative (Able-Bodied) – Hugh MacDonald: See report from Athlete Director as presented under agenda item 5.7.

9.1.2     Athlete Representative (Para-Archery) – Kevin Evans: A. Wills reported that Kevin Evans was unable to attend the AGM because he is preparing to compete in the Parapan American Games, which begin August 9th. A. Wills referred the members and registrants to K. Evans’ report contained in the 2015 Archery Canada Annual Report. No questions were asked.

9.1.3     National Recurve Coach – Joan McDonald: A. Wills reported that Joan McDonald was quite ill and therefore a report was not available. On behalf of the membership, A. Wills extended best wishes to J. McDonald for a full and speedy recovery.

9.1.4     Para-Archery Program Coordinator – Ryan Van Berkel: R. Van Berkel provided a brief verbal report. The Parapan American Games begin August 9th. The same athletes will then compete at the World Para-Archery Championship in Donaueschingen, Germany from August 23-30.

9.1.5     Youth Program Coordinator – Marc Gagnon: See the report contained in these minutes under Appendix 2.

9.1.6     Anti-Doping Education & Doping Control Coordinator – Nancy Littke: A. Wills reported that Nancy Littke was unable to attend the AGM because she is preparing for the Parapan American Games, where she is serving as the Team Leader. A. Wills referred the members and registrants to N. Littke’s report contained in the 2015 Archery Canada Annual Report. No questions were asked.

9.1.7     Equipment Program Coordinator – Murray Peacock: A. Wills reported that Murray Peacock was unable to attend the AGM.  A. Wills referred the members and registrants to M. Peacock’s report contained in the 2015 Archery Canada Annual Report. No questions were asked.

9.2 Mail Match Program

9.2.1     Indoor Mail Match Program Coordinator – Gil Segovia: G. Segovia referred the members and registrants to his report contained in the 2015 Archery Canada Annual Report. He had nothing to add. No questions were asked.

9.2.2     Outdoor Mail Match Program Coordinator – Darcy Dean: A. Wills reported that Darcy Dean was unable to attend the AGM.  A. Wills referred the members and registrants to D. Dean’s report contained in the 2015 Archery Canada Annual Report. No questions were asked.

9.3 Canadian MICA Program Coordinator – Lynne Durward: A. Wills reported that Lynne Durward was unable to attend the AGM.  A. Wills referred the members and registrants to L. Durward’s report contained in the 2015 Archery Canada Annual Report. No questions were asked.

9.4 Canadian Indoor Regional Championship – Ashley Tanner: A. Wills reported that Ashley Tanner was unable to attend the AGM.  A. Wills referred the members and registrants to A. Tanner’s report contained in the 2015 Archery Canada Annual Report. No questions were asked.

9.5 Canadian Records Coordinator – C. Murphy: A. Wills reported that Christiane Murphy was unable to attend the AGM.  A. Wills referred the members and registrants to C. Murphy’s report contained in the 2015 Archery Canada Annual Report. No questions were asked.

9.6 World Archery Pin Awards Coordinator – Sonia Schina: S. Schina referred the members and registrants to her report contained in the 2015 Archery Canada Annual Report. She added that any suggestions that members and registrants may have on how to promote the pins program are most welcome. Please direct suggestions to Sonia Schina at ac-wa-pins@hotmail.com and to Scott Ogilvie at information@archerycanada.ca .  No questions were asked.

9.7 Webmaster – Al Wills: A. Wills referred the members and registrants to his report contained in the 2015 Archery Canada Annual Report. He provided highlights for his report. No questions were asked.

9.8 Membership – Laura Kiraly (Archery Canada part-time staffperson): S. Ogilvie referred the members and registrants to the report contained in the 2015 Archery Canada Annual Report (which is as of July 23rd 2015).

MOTION #AGM2015-03: To approve the reports as submitted and/or presented. 

Moved by:         ABAM – W. Potrebka                Seconded by:    BCAA – S. Schina              Carried

 

10.0         Canadian Archery Foundation Report - Robert Tataryn / Alan Wills: R. Tataryn and A. Wills provided a

verbal report on the status of the Canadian Archery Foundation. Further information on the Foundation is on the Archery Canada website at: http://www.archerycanada.ca/en/administration/foundation .

- R. Tataryn reported that the Foundation account is currently at $140,000. This amount is currently residing in a RBC account under Federation of Canadian Archers Inc.  The entire amount resides in a savings investment account that bears interest only. No investments into securities have been made to date, as no investment account has yet been established.

- The founding members of the Foundation are: Ghislain Arsenault, Al Wills, Bob Tataryn, Don Lohnes, Roger Murray, Alain Gravel and Charlene Parlee.

- The Foundation is a separate entity that operates at ‘arms length’ from Archery Canada.  For the time being, the Archery Canada national office plays the role of ‘banker’ for any donations received and issues charitable tax receipts where requested from donors.

- Donations are accepted for the Foundation for any reason. The amount of each donation is kept confidential. The donation form is found on the Archery Canada website at:

http://www.archerycanada.ca/images/stories/FCA/Foundation/Foundation-Donation%20Form_ENG.doc

- One of the functions of the Foundation is to maintain the Book of Remembrance honouring our archers and builders that have passed away.  Families of a loved one will be notified of the donation made by someone (not the amount) and the entry in the Book of Remembrance. A list of donors is contained in the Book of Remembrance.  The Book of Remembrance is displayed on the Archery Canada website at: http://www.archerycanada.ca/en/component/content/article/1107 

- Contributions from the annual membership fees of $1.00 per registrant are made each fiscal year to the Foundation.  

 R. Tataryn provided an update on the development of the Foundation coin. The intent of the Foundation coin is to recognize donors that have made a significant donation to the Foundation. The definition of ‘significant’ is to be determined as part of a set of guidelines to be developed. The intent is to produce a Foundation coin that is presented or sent to the donor. The coin will be called the “challenge coin”. At the August 2014 Board meeting, R. Tataryn presented a mock-up of the coin produced by Awards Canada (which produces our national championship medals); he was given approval to have the coin produced.  

At the January 2015 Board meeting R. Tataryn presented the 10 minted coins. The four advisors of the Canadian Archery Foundation are: Robert Tataryn, Al Wills, Ghislain Arsenault, Don Lohnes). They covered the initial costs (artwork and minting) of the coin as a donation to Archery Canada. The total cost was $375.00. Four of the original 10 minted coins are to be awarded to the above 4 founders of the Foundation initiative. The Board decided to issue the Foundation coin to those donors making a donation of $125.00 or more to the Canadian Archery Foundation. This applies to individual donors and donations from a club (if the club requests the coin).

- R. Tataryn reported that a logo design has been completed and approved by the Foundation advisors.  

- R. Tataryn reported that two large Foundation banners have been produced for use at Canadian Championships. The banners were displayed at the 3D Canadian Championship held in Carberry last week and are displayed at the Target Championship venue.

- The logo design and production of the banners was covered by donations from the four founding members.

- R. Tataryn reported that in the near future, a ‘donation button’ will be placed on the Archery Canada website, so that persons can easily make a donation to the Foundation or to Archery Canada.

- A. Wills provided an update on discussions with the Canadian Olympic Committee (COC) to have the COC’s Foundation administrate and manage the funds of the Canadian Archery Foundation. The administration fee charged by the Canadian Olympic Foundation is approximately one percent. A memorandum of understanding between Archery Canada and the COC will soon be signed and the transfer of the funds of $140,000 will then follow. At the current amount of funds in the Canadian Archery Foundation, the interest generated for 1 year would be approximately $5,500. The partnership with the COC will provide a better rate of investment for the Canadian Archery Foundation.

 

11.0         Auditor’s Report & Audited Financial Statements for 2014 - 2015 Fiscal Year - Robert Tataryn:

- R. Tataryn referred the members and registrants to the auditor’s report for fiscal year 2014-15 provided in the 2015 AGM meeting package.  He called for questions, responded and clarified where necessary.

 

MOTION #AGM2015-04: To approve the audited financial statements and auditor’s report for fiscal year 2014-2015.

Moved by:  R. Tataryn                           Seconded by:    W. Currie                                              Carried

12.0         Appointment of Auditors for 2015-16 Fiscal Year (R. Tataryn)

MOTION #AGM2015-05: To appoint the chartered accounting firm, Parker Prins Lebano, as the auditors for the fiscal year April 1st 2015 - March 31st 2016.

Moved by:  R. Tataryn                           Seconded by:    SAA – G. Segovia                                     Carried

13.0         Election of Board of Directors Positions (A. Wills / S. Ogilvie)

- S. Ogilvie reminded the membership that three (3) director-at-large positions and the one (1) Athlete Director position are up for election at the 2015 AGM. He reiterated that written in his July 20th email to the provincial/territorial members, that is that nominations have closed for the three (3) director-at-large positions and the one (1) Athlete Director position. As is required under the Archery Canada bylaws, written nominations were received by S. Ogilvie along with the required written consent from the nominee and written endorsement from the respective provincial member. Nominations and endorsements were received by the deadline for the following persons:

  • Mr. Allan Wills of the British Columbia Archery Association
  • Ms. Jude Hooey of Archery Alberta
  • Ms. Trina Snooks of Archery New Brunswick
  • Ms. Tricia Oshiro of Archery Alberta (Athlete Director nominee from the High Performance Committee)

- S. Ogilvie reported that no other nominations were received by the deadline.

MOTION #AGM2015-06: That Allan Wills, Jude Hooey and Trina Snooks be acclaimed as Directors-at-large to the Archery Canada Board of Directors.

AND

That Tricia Oshiro be acclaimed as the Athlete Director to the Archery Canada Board of Directors.

Moved by:         PEIAA – D. Crawford                 Seconded by:    SAA – G. Segovia             Carried

NOTE: Following a brief meeting of the Board of Director members present in Winnipeg, the above acclaimed Directors-at-large were assigned to the following Board of Director positions: 

  • Mr. Allan Wills – President & V-P International
  • Ms. Jude Hooey – V-P 3D Programs
  • Ms. Trina Snooks – V-P Development

14.0      Information Items:

14.1      2016 3D Indoor Canadian Championship (J. Hooey)

- J. Hooey provided background on why there have been difficulties in attracting bids from provinces/territories to host the Canadian 3D Indoor Championship. The major reasons are as follows: i) a lack of suitable facilities that can accommodate 3D archery; ii) it is very expensive to rent suitable facilities; and iii) suitable facilities are often in prime demand during the winter months and therefore are not available to host 3D indoor archery.

- J. Hooey stated that the 3D Committee agreed at its July 31st 2015 meeting that the current rotational schedule for hosting the 3D Indoor Championship is not working. Consequently, the 3D Committee passed a motion to eliminate the Canadian 3D Indoor Championship rotational schedule and instead replace it with a bidding process that is initiated two (2) years before the 3D Indoor Championship timeframe.

- J. Hooey reported that Saskatchewan (the SAA) was to host the 2016 Indoor Championship. However, the SAA has confirmed that to date none of its member clubs have expressed interest in hosting the Championship (for the reasons noted above). Therefore, it is very unlikely that the SAA will host the 2016 Indoor Championship. The SAA will confirm its intent in the near future. 

NOTE: Since the 2015 AGM, the SAA has confirmed that it will not host the 2016 Canadian 3D Indoor Championship. Therefore, in the early Fall of 2015 Archery Canada will put out a call to host the 2016 Championship. 

14.2      2016 3D, Field & Target Outdoor Canadian Championships (A. Wills/S. Ogilvie)

- A. Wills confirmed that Ontario (the OAA) is hosting the 2016 Canadian Outdoor 3D, Field and Target Championships. 

- S. Ogilvie reported the following on the 2016 Canadian Outdoor Championships:

- 3D Outdoor Championship: Friday - Monday, July 29th -August 1st at Windsor, Ontario

- Travel day: Tuesday, August 2nd

- Field Championship: Wednesday – Thursday, August 3rd – 4th

- Target Championship: Friday – Sunday, August 5th – 7th 

- A single website for all 3 Championships with dates, locations, and additional information will be available in the very near future. The website URL will be provided as soon as possible.

- Registration information and full information on all Championships will be available January 2016.

14.3      2017 3D Indoor Canadian Championship (J. Hooey)

- See that noted under agenda item 15.1. Consequently, Archery Canada will put out a call to host the 2017 Canadian 3D Indoor Championship.

14.4      2017 3D, Field & Target Outdoor Canadian Championships (G. Gudgeon, Tir à l'Arc Québec)

- A. Wills called on G. Gudgeon to report on the status of plans for hosting the 2017 Outdoor

Championships. G. Gudgeon reported that Sherbrooke has expressed interest in hosting all three

outdoor championships. To date, no formal bid has been received from Sherbrooke or any other

cities/clubs. Budget information from previous Championships has been requested from S. Ogilvie (and has

since been provided). Further updates to the Members Council will be provided as soon as more

information becomes available.

- R. Laprade of AANS asked when the PEIAA and Yukon Archery Association would be included in the

Canadian Championships rotational schedule.

- A. Wills responded by stating when they feel they have the capacity to host the Championships they will

be included in the rotational schedule.

14.5      Recipient of the 2015 W.W. Gunter Memorial Bursary

S. Ogilvie provided the following background on the W.W. Gunter Memorial Bursary:

- The Bursary is awarded annually to a Canadian Archer between the ages of 15 and 20, who has competed or will be competing for Canada at a World Championship or international archery competition such as the Youth Olympic Games, and who is planning to continue their education at the post-secondary level.  The archer must conduct themselves in a manner that is a credit to their sport, their country and always maintain a sense of dignity and sportsmanship in victory and defeat.

- Any archer between the ages of 15 and 20 who meet these criteria may apply. Applications will be reviewed by a committee of the Gunter Family. Applications are to consist of an introductory cover letter, autobiographical in nature, stating the length of time the archer has participated in the sport, their goals for international competition, their participation in World Championships, Youth Olympic Games or other international archery competitions. 

- Applications are to also include the archer’s plans for post-secondary education. Applications should also include a short (1-2) page ‘essay’ on what it means to the archer to represent Canada at international archery competitions.  A letter from the archer’s personal coach is an asset.  In this letter, the personal coach can describe the archer’s abilities, successes, and how they conduct themselves as a representative of the sport, their country and their community.

- All decisions and the reasons for the decisions remain within the discretion of the Gunter family and are kept

confidential.

- S. Ogilvie announced and congratulated the 2015 recipient of the W.W. Gunter Memorial Bursary:

TYLER MURPHY of Fredericton, NB. T. Murphy was presented a cheque for $500.00.

14.6      Recipient(s) of a Presidential Citation for 2015

- A. Wills announced that Shawn Riggs of Kitchener, Ontario was the 2015 recipient of a Presidential Citation. S. Riggs was recognized for his outstanding volunteer contribution to the preparation and delivery of the 2014 submission and presentation to Own the Podium and as a member of the Archery Canada Coaches Roundtable. A. Wills stated that S. Riggs was not available to accept the award because he had just returned from the World Championship where he served as a member of the national team staff.

14.7      Recipient(s) of a Judge Emeritus Award for 2015

- A. Wills announced that there were no recipients of a Judge Emeritus Award in 2015.

14.8      Recipient(s) of a Volunteer Recognition Pin for 2015

- J. Hooey announced that a silver volunteer recognition pin was awarded to Aaron Bull at the closing ceremony of the 2015 Canadian 3D Outdoor Championship. A. Bull was the Chairperson of the host organizing committee of the 2015 Canadian 3D Outdoor Championship.

- A. Wills announced that, as is customary, silver volunteer recognition pins would be awarded to one or two members of the host organizing committee for the 2015 Canadian Field and Target Championships. He stated that the recipients would be announced at the Awards Banquet on Saturday, August 8th 2015.

- A. Wills added that aside from these individuals there were no other recipients for 2015.

NOTE: The recipients were Vicki and Mike Oneschuk and Dawn and Ed Lameg who were key volunteers of the host organizing committee. Walter Potrebka, the ABAM President and Chairperson of the host organizing committee announced and thanked the recipients. The recipients received a loud and lengthy applause at the Awards Banquet.

14.9      Recipients of Archery Canada Annual Achievement Awards for 2014 (awarded in 2015)

- A. Wills announced the winners of the Archery Canada Annual Achievement Awards for the year 2014. If present, the recipients were presented with their plaque. The 2014 recipients are as follows:

D.M. Lovo Award for Outstanding Contribution to Archery in Canada: BRUCE SAVAGE

Greg Durward Volunteer of the Year Award Winner: RENE & PAULINE SCHAUB

Dorothy Lidstone Female Athlete of the Year Award Winner: GEORCY-STÉPHANIE THIFFEAULT PICARD

Frank Jones Male Athlete of the Year Award Winner – CRISPIN DUENAS

            Female Junior Athlete of the Year Award Winner – BRITTANY JOHNSON

Tom Mack Junior Male Athlete of the Year Award Winner – TYLER MURPHY & CHRISTOPHER GOLDEN

            Hank Wiseman Coach of the Year Award Winner – TRINA SNOOKS

Sylvio Beauregard Judge of the Year Award Winner – RANDALL JONES

- The winners are also listed on the Archery Canada website at:

http://www.archerycanada.ca/en/awards/1854-archery-canada-annual-awards-2015-recipients

- The full description of each recipient’s achievement is contained in the 2015 Archery Canada Annual Report. See pages 112-117 of the 2015 Archery Canada Annual Report posted on the Archery Canada website at: http://www.archerycanada.ca/en/annual-reports/1850-2015-annual-report

15.0      Good and Welfare

- A. Wills called for ‘good and welfare’. A number of items were raised. They are summarized below.

Fred Usher Cup. Lucie Filion of Edmonton asked if in the future it were possible to introduce more teams to the Fred Usher Cup competition, in order to increase the number of competitors and the profile of the Cup. A. Wills stated that there is a proposal that has been made to split the Fred Usher Cup into recurve and compound competition in order to increase the number of overall competitors.

Annual Awards. Duncan Crawford of Covehead, PEI suggested that award recipients be advised that they are to receive an award so that they may attend the AGM to receive the award in person.  The recipient could be contacted directly by Archery Canada or the provincial/territorial association could be made aware by Archery Canada and the provincial/territorial association in-turn make the recipient aware. A second suggestion was made that consideration be given to presenting the annual awards at the Awards Banquet rather than at the AGM. There is a much larger audience on hand to recognize the recipients.

Succession Planning. Maciej Karlowski of Toronto asked if there is a succession plan in place for staff and volunteers. A. Wills responded by stating that the creation of a succession plan is an activity identified in Archery Canada’s strategic plan. Unfortunately, to date a plan has not yet been established due to other competing priorities.

Bylaw Changes. Glenn Gudgeon of St. Hubert, Québec asked if there had been any bylaw changes over the past year. S. Ogilvie responded by stating that no changes had been made to the Archery Canada bylaws. He added that clause 56 of the Archery Canada bylaws, provides details on what changes are permissible and the process for making changes, i.e., making amendments to bylaws and repealing bylaws. Clause 57 of the bylaws addresses ‘fundamental changes’ to the articles or bylaws of Archery Canada.

NOTE: The articles and bylaws of Archery Canada are posted on the Archery Canada website.

Intellectual Property. Glenn Gudgeon of St. Hubert, Québec cautioned the Board to ensure that any Archery Canada written documents and resources are legally protected as Archery Canada’s intellectual property and not the property of an outside individual or organization that might be hired to write the document and resources. A. Wills thanks G. Gudgeon for his advice.

16.0      President's Closing Remarks & Meeting Adjournment (A. Wills)

- A. Wills thanked the members and all others present for the AGM. He reminded the members that the Provincial/Territorial Council meeting would follow the AGM after a 10 minute break. He called for a motion to adjourn the 2015 Archery Canada AGM.

MOTION #AGM2015-07: To adjourn the 2015 Archery Canada AGM.

Moved by:         AANS – R. Laprade                   Seconded by: Archery Québec – G. Gudgeon   Carried

 

The 2015 AGM was adjourned by the President, Allan Wills at 8:30pm on Thursday, August 6th 2015.

 

APPENDIX 1

2015 Annual Report of Prince Edward Island Archery Association (PEIAA)

The Prince Edward Island Archery Association (PEIAA) is now in its third official year and doing just great.  We have an ever growing population of new archers, several new clubs, a growing school presence, numerous tireless volunteers; and most importantly a lot of new interest in the sport in PEI.

Clubs:

We now have 3 clubs: Cass’ Creek Archery Club, Miscouche Archery Club, and the Central Queens Archery Club. Cass’ Creek continues to be the hub of competitive and developmental archery in PEI. Miscouche and Central Queens are more recreational based and focus on introducing new people to the sport.

Members:

We have almost 60 full-time members and approximately 100 additional regular users. As more people buy equipment, we convert regular users to members on a monthly basis.

NASP:

The National Archery in the Schools Program continues to be a cornerstone of Archery in PEI. We are now operating in 7 schools (Souris High, Souris Consolidated, Vernon River Consolidated, Colonel Gray High School, Charlottetown Rural High School, École Evangeline, and Hernewood. The Western Region Sport and Recreation Council also use a NASP kit in their regular programming. We have approximately 30 NASP certified BAI’s (Becoming an Archery Instructor).

Field Archery:

Nothing to report.

3D Archery:

We have a good number of our members participating in 3D shoots in the Atlantic region.  There are a number of people travelling off-Island on a regular basis. We continue to develop this facet of archery in PEI and hope to host our first ‘official’ 3D this fall.  Cass’ Creek Archery just purchased an additional 20 acres adjoining the existing operation and target range. This is woodland and will be ideally suited to house the new 3D course.

Target Archery:

The goal of the PEI Archery Association is to introduce all new archers to fundamental Olympic style target archery. We feel that regardless of whether a person wants to shoot target, 3D, Field, Recurve, Compound, Traditional, bowhunt, etc. the foundation should be the same and consistently delivered. As such, we have good and consistent participation of all of our programmes. Our target archers travel at least monthly to shoots in the Atlantic region and are consistently competing at a respectable level. We continue to host several target shoots as well and these are well attended by local archers and those from neighboring provinces.

Canada Games:

PEI took its team to the 2015 Canada Games in Prince George, BC. The athletes and staff had an amazing time and performed well. We had athletes in 3 of the 4 disciplines. We hope to have athletes in all classes by the 2019 Canada Games. All of the athletes achieved personal bests in the qualifying rounds. It was an inspiring and enriching experience for all. All of our athletes are eligible for the next Canada Games so that should bode well for performance and development.

Coaching/RSO’s/Judges:

We continue to have only one Nationally Certified Coach but intend to collaborate with NS and NB to host a Introduction to Competition NCCP course this calendar year. We have several RSO’s now to shoulder the load of safely running our ranges. It is our intention to attend a judging clinic abroad or pay for a judge to come to PEI to deliver a clinic.

PSO:

We are successfully now a PSO with PEI and as such, this will be our first year with sport funding. We have already received our confirmation of funding for this year. The bulk of our money will be spent on athlete and official development.

Conclusion:

Archery continues to have close ties to the PEI Wildlife Federation and owes much of its success to assistance from this organization.  We have also received a significant amount of funding from the Wildlife Conservation Fund and Provincial Government over the course of the last year. This has facilitated our growth without inhibitions. More importantly, we have a great group of volunteers who work tirelessly to develop archery in PEI. There is always plenty of help on hand for any of our functions. We have been working hard to promote shared resources among the other provinces and hope to see this develop over the coming years. Given that we’re all underfunded, it only makes sense to work together to create an Atlantic Archery accord.  Whether we’re hiring coaches to come put on a clinic or buying any other service, it just makes sense that we get together on this. Our money will go further and everyone should benefit. So far, we’ve had great responses from NS and NB in terms of a willingness to work toward this common goal.

Please accept this as our report for the 2014/15 Archery year.

Respectfully submitted by,

Duncan Q. Crawford

President, PEIAA

 

APPENDIX 2

Report of the Youth Program Coordinator

I learned on August 28th 2014 that I was named Youth Program Coordinator. Archery Canada had been without a volunteer in that function for some time and members of the HPC had to take on the task in addition to their respective responsibilities. There was much to learn and there still is much to learn.

As Youth Program Coordinator, my main task this year was to plan Canada’s participation in the 2015 World Youth Championship in Yankton, South Dakota. The first thing on the list was the team selection process. With the help of Scott Ogilvie, Joan McDonald and Alan Brahmst, an Addendum to the new Canadian Team Selection Policies was announced in early January 2015. A few days before the selection deadline of April 30th, a discrepancy between the Qualification List and the Addendum was brought to our attention. Discussions on the HPC led to a revision of the Addendum. Such a revision evidently did not satisfy some athletes and stimulated one of them to appeal the selection process. The hearing confirmed that the HPC decision was the right choice under the circumstances but it also confirmed that an error had been made in the preparation of the Addendum. Clearly, there was no winner following that hearing which would not have occurred if the Addendum had complied to HPC discussions on the matter in the first place.

World Youth Championship

The support staff team for the World Youth Championship in Yankton which was composed of Danielle Juteau as Team Leader, Trina Snooks and I as coaches, left for South Dakota on June 6th with a contingent of 20 athletes.

Most of the results obtained at these Championships were to be expected. Maybe some athletes could have performed better but a conclusion has to be made that we lacked preparation as a team and, to some extent, as individual athletes. This was particularly clear on a cold and rainy day where some did not have the necessary equipment and clothing.

As a national sport organization, I found that Canada was not committing enough to our athletes. Our financing and our choices does not contribute sufficiently for us to support adequately our athletes. A small but obvious example is what we faced during recurve women matches in which our coach had to separate his time between butt 53 and 87 for two athletes competing at the same time. Meanwhile, Mexico had three athletes on butts 52, 53 and 55 and each girl had an individual coach for her match.

This makes Canada a nation of spectators rather than a team of actors. This will have to be addressed in the near future and a plan will have to be devised to help us obtain better results and, mainly, help our young athletes prove that they can be winners, individually and as a team. We have to stop waiting in the hope that talented athletes will eventually emerge and we must prepare and guide our youth to excel. This is the task I intend to accomplish as we prepare for the 2017 WAYC in Buenos Aires.

Respectfully submitted,

Marc Gagnon

Youth Program Coordinator