High Performance Committee 2011/12/3&4

High Performance Committee Meeting

Toronto - Hampton Inn & Suites by Hilton

Saturday & Sunday, December 3 - 4, 2011

8:30am - 5:00pm (Saturday) & 8:00 – 3:00 (Sunday)

MINUTES

 

Present:           

Al Wills, Acting Chair for meeting (ex officio)                   Joan McDonald, Senior Team Coordinator

Jeff Gunter, Youth Team Coordinator                             Susan Lemke, AWAD Coordinator

Hugh MacDonald, Athlete Representative (able-bodied)  Alec Denys, Athlete Representative (para-archery)

Scott Ogilvie, Executive Director (ex officio)

 

NOTE: Where applicable, all Motions, Decisions, Recommendations and Actions are noted under the agenda item. For easy reference, all Motions, Decisions, Recommendations and Actions are also contained in APPENDICES 1, 2, 3 and 4 respectively, of these minutes.  

 

 

ITEM (name opposite agenda item indicates lead person(s) to address item)

1.0       Chair’s Call to Order & Welcome (A. Wills)

- Acting Chair, A. Wills called the meeting to order at 8:40am

2.0       Logistics & Administrative Matters (S. Ogilvie)

- Acting Chair, A. Wills welcomed HPC members.

- S. Ogilvie spoke briefly to logistical and administrative matters pertaining to the weekend meeting.

3.0       Approval of Agenda & New Business for Agenda (A. Wills)

MOTION #HPC2011-01: To accept the agenda as amended.

Moved by:         S. Lemke                      Seconded by:    J. Gunter                      Carried

 

4.0       Approval of December 4th – 5th 2010 HPC Meeting Minutes (A. Wills)

MOTION #HPC2011-02: To accept the minutes of the December 4th - 5th 2010 High Performance Committee meeting minutes as presented.

Moved by:         H. MacDonald               Seconded by:    J. Gunter                      Carried

5.0       Business Arising from December 4th – 5th 2010 HPC Meeting Minutes (A. Wills/S. Ogilvie)

- No business arising from the minutes

 

6.0       HPC Coordinator Reports

            6.1       Senior Program Coordinator (J. McDonald)

- J. McDonald provided verbal report.

- 13 teams travelled in 2011. This resulted in a lot of administrative work handled by J. McDonald and S. Ogilvie. This included: communications to team members, communications to event organizers, managing entries, logistical arrangements, payments, invoicing. The administrative ‘system’ used by J. McDonald and S. Ogilvie worked well.

- Athletes arrange their own flights which at times can cause some logistical problems.

- We need to do a better job of getting information out earlier to Team members.

6.2       Para-Archery Program Coordinator (S. Lemke)

- See S. Lemke report appended to these minutes (Appendix 5)

- Highlighted: Critical that future para-archery teams have more support staff. The staff to athlete ratio is insufficient. Some categories have a greater need for an assigned support staff person (for helping carry equipment, serving as an athlete agent to pull arrows for example). Further information on this issue is contained in S. Lemke’s appended report.

- Norbert Murphy finished 3rd in the Stoke Open quota event.

- Overall the 2011 season was a successful one. Five quota spots have been secured for Canada for the 2012 Paralympic Games (see report for categories).

- The appointment of A. Denys as the Para-Athlete Rep to the HPC is a welcome addition. S. Lemke extended a warm welcome to A. Denys on behalf of the HPC.

6.3       Youth Program Coordinator (J. Gunter)

- See J. Gunter report appended to these minutes (Appendix 5).

- The World Youth Archery Championship (WYAC) was relatively well organized. However, there were some logistical issues that adversely affected our Team early on in the Championships. As well, there flight delays that resulted in flight re-routing and delays for some of our Team members.

- There was an incident that has since been addressed, documented and placed on file with Archery Canada.

6.4       ‘Able-Bodied’ Athlete Representative (H. MacDonald)

- See H. MacDonald report appended to these minutes (Appendix 5). Nothing more to report.

- H. MacDonald stated that he would address the portion of his written report dealing with the 2012 AthletesCAN Forum under agenda item 6.10.

6.5       Para-Archery Athlete Representative (A. Denys)

- See A. Denys report appended to these minutes (Appendix 5).

- A. Denys stated he was pleased to be a part of the HPC.

- He provided a little background on himself: i) former Paralympian in recurve archery; ii) came out of retirement in 2010 and now ‘shoots’ with the compound bow in the men’s open compound category; iii) a member of the CPC Athletes Council and a member of the Board of Directors of AthletesCAN.

6.6       Equipment Program Coordinator (K. Tataryn)

- Addressed under agenda item 11.0

6.7       Anti-Doping Education & Doping Control Coordinator (N. Littke)

- See N. Littke report appended to these minutes (Appendix 5).

Feedback on N. Littke’s report:

- The on-line tutorial reference in the report is a great tool. However, Archery Canada has no way to monitor if the athlete has done the tutorial after having done it the first year. In other words, there’s no way of proving that the tutorial has been completed by the athlete after the first time completion.

 

DECISION: Make it mandatory that athletes must complete the tutorial each year as a requirement for selection to a National Team.

ACTION: S. Ogilvie to include this in the Athletes/Archery Canada Agreement.

- The AthletesCAN education tool ‘What If I Test Positive’ is an excellent information source for athletes and their coaches. This should be communicated to athletes again in the Archery Canada News.

ACTION: S. Ogilvie to include the link to the ‘What If I Test Positive’ resource on the AthletesCAN website in upcoming issues of Archery Canada News. 

6.8       2011 Universiade (V. Schleppe)

- See V. Schleppe report appended to these minutes (Appendix 5).

6.9       2015 Pan/Parapan American Games (J. McDonald/ S. Ogilvie)

- S. Ogilvie provided a brief update on the Games(Toronto). The archery competition is currently scheduled to take place at Centennial Park in Etobicoke, a borough of Toronto (the Park is close to the Pearson International Airport).

- At the present time archery is not included in the 2015 Para Pan American Games. This has been addressed with the Organizing Committee, CPC, World Archery, USA Archery, COPARCO. Further efforts are being undertaken by Archery Canada to advocate for the inclusion of archery in the 2015 Parapan American Games.

ACTION: Archery Canada to continue its efforts to advocate for the inclusion of archery in the 2015 Parapan American Games.

6.10      2011 & 2012 AthletesCAN Forum (H. MacDonald)

- See H. MacDonald report appended to these minutes (Appendix 5). H. MacDonald provided a verbal report on the highlights of his report. Two notable highlights are as follows:

i) National Team members from all NSOs are entitled to a free membership with the Sport Information Resource Centre (SIRC) through AthletesCAN. SIRC is an excellent sports resource, containing both general fitness and an extensive library of sport specific reference information.

ACTION: S. Ogilvie to inform National Team that they may obtain a free membership with SIRC. Provide information on how to register as a SIRC member.

ii) H. MacDonald reported he won a draw to send an additional NSO representative to the 2012 Forum (at AthletesCAN expense). Both H. MacDonald and A. Denys can attend the 2012 AthletsCAN Forum (at AthletesCAN expense) as the Archery Canada Athlete Reps. Therefore, winning the draw entitles Archery Canada to send a 3rd representative to the Forum. He suggested that Archery Canada provide the free pass to Vanessa Lee given her expressed interest in the Forum in the past and her interest in taking on a leadership role within Archery Canada. V. Lee may one day be a possible successor to H. MacDonald as Athlete Rep (able-bodied).

DECISION: Award the free pass to attend the 2012 AthletesCAN Forum to Vanessa Lee.

ACTION: H. MacDonald to inform V. Lee of the decision and to confirm her interest ASAP to attend the 2012 AthletesCAN Forum using the free pass.

iii) Social Media: See agenda item 21.0 in these minutes. 

MOTION #HPC2011-03: To accept the reports as submitted or presented.

Moved by:         S. Lemke                      Seconded by:    A. Denys                       Carried

 

7.0       Evaluation & Review of 2011 National Team Events 

- Considerable discussion surrounded the 2011 National Team events. A written summary of the National Team evaluation forms submitted by National Team members was circulated by S. Ogilvie at the HPC meeting and was used for discussion purposes.  Some of the discussion is confidential and therefore is not recorded in these minutes.

- Refer to the Coordinator reports noted in agenda item 6.0 above and appended to these minutes. 

 

            7.1       2012 Olympic Hopefuls Training Camp (J. McDonald)

- Top 4 four (4) recurve men and women archers were invited to the camp held at the Easton Newberry Sport Complex in Newberry, Florida. The camp was ‘piggy-backed’ on the 2011 Gator Cup.

- J. McDonald reported that the training camp was overall quite successful.

- The primary purpose was to build team cohesion. Secondary purpose was to “shoot arrows”.

- A professional consultant was recruited for a small honorarium to work on-site with the athletes on team cohesion. Team communications improved to some extent.

- More training camps are needed. However, limited time and funds remain barriers.

7.2       2011 Senior World Championship (J. McDonald)

- J. McDonald provided a verbal report.

- The Team Leader job description may need revisions in order to be to be clear on the roles and responsibilities of the Team Leader. A job description is simply a guideline to the roles and responsibilities of the Team Leader. The Team Leader may on occasion be required to work outside the scope of the job description.  This needs to be made clear in the job description; some examples are to be included. Examples: i) accessing and providing water for athletes; ii) gathering information on the tournament logistics and conveying this to Team members in a timely and an ongoing basis.    

DECISION:

i)                We need to create and maintain a respectful Team environment where all Team members are expected to treat one another with respect and courtesy.

ii)               All incidents are to be documented. 

iii)              All Team members must be made aware of the Archery Canada Code of Conduct and the Complaints Policy and process.

iv)             Communication between Team Leaders and athletes and support staff must be improved when on-the-ground at National Team events.

v)              Regular and timely Team meetings are critical for opening and maintaining the channels of communication.

vi)             Draft a Team Leader manual that serves as a comprehensive resource for Team Leaders and adequately prepares the Team Leader for national team events. The manual is to include the Team Leader job description and clearly and concisely outlines the roles and responsibilities of the Team Leader.

ACTION: S. Ogilvie to follow-up with J. McDonald & obtain the Team Leader manual that she has begun to draft.

ACTION: S. Ogilvie to contact USA Archery and obtain its Team Leader manual.

RECOMMENDATION: For 2012 Senior National Team events, recruit one Team Leader for the recurve archers and one Team Leader for the compound archers.

RECOMMENDATION: Archery Canada needs to examine and consider how it can feasibly provide more funding support for compound archers.

 

7.3       2011 Para-Archery World Championship (S. Lemke)

- See S. Lemke report appended to these minutes (Appendix 5)

-  S. Lemke stated that regular and timely Team meetings are essential for debriefing and conveying information to all Team members. This will be ensured in future.

- There was a significant issue of the Host Organizing Committee not providing information in a timely fashion. This caused some logistical problems and to a lesser extent affected some performances.

- Critical that future para-archery teams have more support staff. Some categories have a greater need for an assigned support staff person (for helping carry equipment, serving as an athlete agent to pull arrows for example). Further information on this issue is contained in S. Lemke’s appended report.

- A. Denys suggested that we need to find “innovative ways” fund support staff and to provide incentives to volunteer for potential volunteer support staff.

- A. Denys suggested that potential Team staff might be more willing to volunteer, if they knew they could obtain a tax receipt from Archery Canada.

- S. Ogilvie stated that donations cannot be directed to a particular person. He said he would obtain full clarification from Bob Tataryn, V-P Administration (who works with the Canada Revenue Agency).

ACTION: S. Ogilvie to obtain full clarification on the above from V-P Administration B. Tataryn.

FOLLOW-UP: Since the HPC meeting S. Ogilvie has obtained the following clarification from B. Tataryn:

- Donations must be made to Archery Canada.

- Donations cannot be directed to a particular person (e.g. an athlete).

- A donor can request that their donation be directed to a program (e.g. Para-Archery Program) but there cannot be any expectation of benefit to a particular person in the program.

- A donation must be a true gift with ‘no strings attached’. The donor cannot receive or be perceived as receiving any direct benefit as a result of the donation.

- These are not Archery Canada’s rules but rather the rules imposed by the Canada Revenue Agency.

- The following scenario would not qualify for a tax receipt: A Team Leader selected for a National Team event has to self-fund (in full or partial) coverage of the costs for the registration, accommodation, meals, etc. He/she makes payment to Archery Canada in the form of a donation to Archery Canada. This is NOT allowable under the rules of the Canada Revenue Agency.

7.4       2011 World Youth Championship (J. Gunter)

- See J. Gunter report appended to these minutes (Appendix 5)

- J. Gunter highlighted issues that arose at the Championship. Some of these issues are briefly addressed in the appended report.  Any incidents at the Championship have been documented, dealt with and are on file at the Archery Canada office.

- Team meetings were held on a regular basis (some held over dinner).

7.5       2011 Ogden World Cup (J. McDonald)

- Nothing more to report than that already referenced under agenda item 7.2.

7.6       2011 Para-Archery Stoke Open (S. Lemke)

- See S. Lemke report appended to these minutes (Appendix 5).

7.7       2011 Pan American Games (J. McDonald)

- J. McDonald reported that things went quite well at this event. Some strong performances particularly the silver medal performance of Crispin Duenas.

7.8       2011 Parapan American Games (S. Lemke)

- See S. Lemke report appended to these minutes (Appendix 5).

- Strong performances by Kevin Evans and Bob Hudson who captured the gold and silver medals respectively in the compound men’s open category. Vladimir Kopecky did a very good job as Team Leader. This was his first multi-sport experience as a Team Leader. Linda Gagnon did a very good job again in her role as support staff.

- The Canadian Paralympic Committee (CPC) allowed one (1) support staff person for every three (3) athletes. We had originally anticipated a Team of 4 athletes and therefore were allocated 2 support staff. In the end we had a Team of 3 athletes but CPC allowed us to keep the 2nd support staff person (Linda Gagnon). This made for an ideal athlete to staff ratio and worked well for the Games.

7.9       Recommendations & Outcomes from Evaluation & Review of Major 2011 Team Events 

                        7.9.1     Emergency Action Plan for National Team Events (J. McDonald)

DECISION: Use the emergency action plan developed and implemented by J. McDonald for the 2011 World Senior Championship, as the template for all future National Team events.

 

7.9.2     Media Action Plan for National Team Events (S. Ogilvie)

DECISION: When S. Ogilvie is on vacation and therefore unavailable to write media releases, ensure that media releases are written and suited through the media channels used by Archery Canada. To be written by volunteer assigned (A. Wills or J. McDonald).

ACTION: S. Ogilvie to email sample media releases, email address for translator, and email address for the Sport Information Resource Centre (SIRC) (the media distribution point) to A. Wills and J. McDonald  

 

7.9.3     National Office Copy of Team Passports (J. McDonald/S. Ogilvie)

DECISION: Athletes and staff selected to a National Team to provide a photocopy of their passport at the time of signing the Athlete/Archery Canada agreement. NOTE: This is NOT mandatory (if some persons object and feel this is an invasion of privacy). The intent is to have a copy of passport on-hand at the national office. If an athlete or staff person lose their passport, the photocopy will make the process of obtaining an updated passport much easier.

ACTION: S. Ogilvie to communicate the above decision on passports (including the rationale) to all National Team members at the time the National Team Agreement is circulated to team members for signing.

 

7.9.4     National Team Agreement for Staff

ACTION: S. Ogilvie to draft an agreement for staff selected to a National Team. Currently there is no agreement for staff.

 

7.9.5     National Team Code of Conduct

ACTION: S. Ogilvie to circulate by email to all National Team members (athletes and staff), before departure for the National Team event, a reminder that they are expected to adhere to and abide by the Code of Conduct.

ACTION: Team Leader to reiterate at the 1st team meeting, the expectation that all National Team members will adhere to and abide by the Code of Conduct.

ACTION: Archery Canada to include the Code of Conduct in the yet to be developed National Team Manual.

 

8.0       Carding or Athlete Assistance Program (AAP) (J. McDonald/S. Lemke/S. Ogilvie)

- J. McDonald, S. Lemke and S. Ogilvie reported on the following agenda items:

8.1       Background & update on preparation of carding nominations for the 2012 carding cycle (January 1st – December 31st 2012)

- J. McDonald, S. Lemke and S. Ogilvie provided a brief update on the above. J. McDonald and S. Ogilvie will meet with Sport Canada on Monday, December 12th to make its presentation carding nominations.

S. Lemke will join the meeting via teleconference for the para-athlete nominations.   

8.2       Criteria ‘Able-bodied’ and AWAD for 2013 carding cycle (January 1st – December 31st 2013)

- Final draft criteria to be submitted to Sport Canada for approval by February 1st 2012. Translation and

publishing of the criteria on the Archery Canada website is to then follow ASAP.

ACTION: J. McDonald to lead the drafting of the 2013 carding criteria for ‘Able-bodied athletes.

ACTION: S. Lemke and S. Ogilvie to lead the drafting of the 2013 carding criteria for para-athletes.

 

9.0       Own The Podium (OTP) Funding (S. Ogilvie/J. McDonald)

- S. Ogilvie provided a brief update on the individual athlete support for Kevin Evans provide by OTP in fiscal year

 (FY) 2011-12

- J. McDonald and S. Ogilvie provided a brief update on the possibility of individual athlete support for some

targeted Olympic and Paralympic archers in FY 2012-13. J. McDonald and S. Ogilvie are busy preparing the

presentation to be made and documents to be submitted to OTP. J. McDonald and S. Ogilvie will make the

 presentation to OTP on Wednesday, December 7th. Updates to the HPC will be provided as information becomes

available surrounding funding decisions for OTP. Decisions from OTP are not expected until mid-January.

10.0      Professional Development Opportunities for High Performance Coaches (2012 & 2013) (S. Ogilvie)

S. Ogilvie first provided an update on the NCCP work undertaken by Bruce Savage, Chair of the Coaching Certification Committee:

- B. Savage has been working hard for the past 3 years to complete the Competition Introduction and Competition Development contexts. The Competition Introduction context is now completed and approved by the CAC. Translation is nearly completed. The Competition Development context was piloted in English in October 2011. CAC approval is expected by March 31st 2012. A training workshop of Master Learning Facilitators and Master Evaluators will be held in Winnipeg and conducted by B. Savage, in early February 2012.

- Discussion occurred surrounding professional development opportunities that currently exist or that can be created for Canadian archery coaches, particularly for HP coaches.

- J. Gunter reported that T. Snooks organized a meeting of archery coaches at the 2011 Canada Winter Games in Halifax. The PSO coaches have identified the need for more technical clinics at the club and provincial levels, outside of the NCCP course.

- Archery Canada may be able to partner with a club or a PSO on such professional development opportunities and possibly provide some funds to stage a clinic for example (e.g., help cover the costs for J. McDonald for example to deliver a clinic).

- Discussion on such professional opportunities must involve discussions with the newly established Coaching Development Committee chaired by Meaghan Peters of New Brunswick. The Coaching Certification Committee chaired by Bruce Savage must also be ‘kept in the loop’.

- Noted below are the ideas and suggestions generated at the meeting.

Ideas and Suggestions:

- A. Denys stated that an opportunity on the para-archery side is the Canadian Paralympic Committee’s (CPC) national sport specific LTAD Summit. We may be able to access some funding from CPC.

- Use what J. McDonald and also E. Wilson are currently doing, delivering coaching clinics to clubs. J. McDonald has delivered such clinics in New Brunswick. E. Wilson has done the same in British Columbia.  We could use these examples as a template to follow and ’roll out’ across the country. J. Gunter asked if J. McDonald would be interested in delivering a coaching clinic in Winnipeg this coming winter or spring.

- The Archery Canada ranking lists indicates who are up-and-coming archers and often identifies who is the archer’s coach. We could identify a HP coach to be assigned to mentor the athlete’s coach.

- Identify community level coach education and development opportunities offered by colleges and universities for example. These need not be archery specific but general or other sport specific clinics (particularly sports similar to archery such as shooting) which may be of value to archery coaches. It was acknowledged that there’s something to be learned from other sports. This same approach can be used for national level professional development opportunities offered by other NSOs. 

- Some Canadian HP coaches identified by HPC were as follows: J. McDonald, S. Lemke, E. Wilson, V. Kopecky, B. Savage, D, Beaudet, K. Millar, D. Middlebrough.

ACTION: J. McDonald to discuss and confirm with J. Gunter, the possibility of J. McDonald delivering a coaching clinic in Winnipeg in winter or spring 2012.

11.0      Equipment Program (A. Wills on behalf of K. Tataryn)

ACTION: H. MacDonald to contact K. Tataryn regarding the status of outstanding equipment.

ACTION: H. MacDonald to contact eligible athletes for 2011 to determine who has not yet received equipment.

ACTION: S. Ogilvie to contact Kevin Tataryn and ask if he plans to continue as the Equipment Program Coordinator.

ACTION: Archery Canada to confirm if Easton is interested in continuing with this Program with Archery Canada I 2012.

- H. McDonald stated that he and other athletes have not yet received their equipment for 2011. S. Ogilvie stated that there were problems with back orders at Easton’s end which resulted in delays in the equipment being delivered to K. Tataryn and E. Wilson. S. Ogilvie stated he was not aware that equipment to some athletes had not yet been delivered.

- J. McDonald pointed out that the current eligibility criteria makes reference to the Bell Connect Program. She stated that the Equipment Program and the Bell Connect Program should not be linked at all. She suggested that the eligibility criteria be based on 2011 ranking lists (Gold and Red Squad criteria). 

ACTION: Archery Canada to revise the eligibility criteria for the 2012 Equipment Program (assuming the Program is ‘a go’ in 2012).

 

12.0      Ranking Lists

12.1      2011 Ranking Lists (J. McDonald/S. Lemke)

- The 2011 able-bodied ranking list was published on the Archery Canada website on November 29, 2011.

ACTION: S Lemke to update the 2011 para-archery ranking list from the last update made on August 8th 2011 and to include results from the Para Pan American Games and the Stoke Open. The updated raking list will then be translated and then posted on the Archery Canada website in early December.  

 

12.2      2012 Ranking Lists (J. McDonald/S. Lemke)

ACTION: S Lemke and A. Denys to draft criteria for the creation of the 2012 para-archery ranking list. The criteria will likely include the requirement of an international tournament.  

ACTION: J. McDonald to complete the development of the 2012 ranking list criteria for able-bodied athletes.

DECISION: Publication of the ranking list on the Archery Canada website is not sufficient. We should also circulate it to the individual athletes and their personal coach.

 

13.0      2012 NT Selection Criteria

            13.1      2012 Olympic Games (J. McDonald)

- J. McDonald reported that the Olympic Team selection criteria has been published on the Archery Canada website since for quite some time.

 

13.2      2012 Paralympic Games (S. Lemke)

- S. Lemke reported that she and S. Ogilvie have completed preliminary work on the Paralympic Team criteria.

S. Lemke, A. Denys and S. Ogilvie will complete the work this month. The criteria will be published on the Archery Canada website and circulated to the athletes and their personal coaches in early January 2012.

13.3      Ogden World Cup (J. McDonald)

- J. McDonald reported that the selection criteria for RECURVE archers is outlined in the 2012 Olympic team selection criteria.

- J. McDonald reported that the selection criteria for COMPOUND archers will be based on the 2011 able-bodied ranking list. We will ask what archers are interested in competing at the Ogden World Cup. If there are more than four (4) archers expressing interest, selection will be based on the 2011 able-bodied ranking list.  

 

13.4      2013 World Youth Championship (J. Gunter)

ACTION: J. Gunter to draft selection criteria for HPC review before end of December 2011. NOTE: Build into the criteria the requirement that the athlete must have a minimum of one (1) score from a major international tournament.

13.5      2012 Pan American Archery Championship (J. McDonald)

- This is an early season tournament – May 20-24, 2012. It’s unlikely to be of much interest to elite level archers in this the Olympic year.

DECISION: Agreement to make entry to this tournament available to YOUTH archers.

ACTION: J. Gunter to draft selection criteria for HPC review for early January 2012. NOTE: The intent is to increase the score required from the 2011 World Youth Championship criteria. It was acknowledged that the 2011 score was too low resulting in some archers being selected that really should not have been competing at this high a level of competition at this point in their archery career.

13.6      2012 World Indoor Championship (J. McDonald)

- A recommendation was submitted by R. Tataryn (Team Leader for the Senior Team competing at the 2012 World Indoor Championship) surrounding a possible change to the selection criteria. The recommendation was discussed and considered. The recommendation was not tabled as a motion by the HPC. The following decision was made by the HPC. 

DECISION: The criteria cannot be changed at this late stage. Athletes have until December 31st 2011 to submit scores.

            ACTION: S. Ogilvie to inform R. Tataryn of the above decision.

ACTION: J. McDonald to inform Sheila Madahbee that her score achieved in the bow hunting class from  the 2011 Canadian Championship is acceptable for submission as a qualifying score for the 2012 World Indoor Championship team.

 

14.0      NT Selection Trials

14.1      2012 Olympic Selection Trials (J. McDonald)

- J. McDonald reported that the athletes eligible to attend the Trials is posted on the website.

DECISION: The preferred date is over the last weekend in May, Friday-Monday, May 24-28. The 2nd choice for dates is over Canada’s May long weekend, Friday-Monday, May 17-21. 

ACTION: J. McDonald to draft a call for bids to host the Olympic Trials will be developed and communicated in January 2012.

 

14.2      2012 Paralympic Selection Trials (S. Lemke)

DECISION: Selection Trials will not be used. Selection will be based on the selection criteria currently under development and based on a ranking list. Details to follow. Also see agenda item 13.2 above.

 

14.3      2012 Ogden World Cup (J. McDonald)

- J. McDonald reported that the Olympic Selection Trials will be used to select the RECURVE archers for the Ogden World Cup. For COMPOUND archers see agenda item 13.3 above. 

 

15.0    2012 National Team Staffing

            15.1    Senior Able-Bodied Events

15.1.1   2012 Olympic Games:

DECISION:       Head Coach/Team Leader: Joan McDonald

                                                Assistant Team Leader: Richard Towler

15.1.2   Olympic Qualifying Event/WRE in Columbia:

DECISION: Team Leader: Joan McDonald

 

15.1.3    2012 Ogden World Cup

i)               Recurve Archers:        

DECISION: Team Leader: Joan McDonald

ii)              Compound Archers:   

DECISION: Team Leader: To Be Determined

ACTION: Archery Canada to put out a call for a Team Leader for compound archers. Call for applications to be included in job description.

DECISION: Archery Canada will cover the cost of the Team Leader’s registration fee

15.1.4   2012 World Cups: Antalya and Shanghai (Compound Archers):        

DECISION: Team Leader: To Be Determined

ACTION: Archery Canada to put out a call for a Team Leader for compound archers. Call for applications to be included in job description.

DECISION: Archery Canada will cover the cost of the Team Leader’s registration fee

15.2    Para-Archery Events

15.2.1   2012 Paralympic Games:        

DECISION: Team Leader: Susan Lemke

DECISION: Support Staff: To Be Determined

- One additional staff person. Four (4) applicants: Vladimir Kopecky, Phil Henderson, Linda Gagnon, Roger Murray. All these candidates are on the long list submitted to CPC.  

- A. Denys stated that the para-athletes would like the opportunity to provide their input on who is selected as the support staff person.

                        ACTION: A. Denys to consult with the para-athletes and report back to S. Lemke and S. Ogilvie.

NOTE: Since the HPC meeting, S. Lemke has stepped-down as Team Leader and recommended Vladimir Kopecky as her replacement.  Vladimir Kopecky has been selected and accepted the Team Leader position. Archery Canada has only two (2) accredited staff positions from the CPC. These positions are comprised of the Team Leader and Support Staff Person. Archery Canada had four (4) individuals express interest in the Support Staff Person position.  As part of the process to select the Support Staff Person, S. Lemke solicited input from the para-athletes on the Support Staff Person position. The para-athlete input was taken into consideration and a recommendation from S. Lemke was then made to A. Denys and S. Ogilvie.  As a consequence, Linda Gagnon has been selected and accepted the position of Support Staff Person.

 

                        15.2.2   2012 Stoke Open:

DECISION: Team Leader: Susan Lemke

                        DECISION: 2nd Support Staff: Same person that is selected for the 2012 Paralympic Games

                        DECISION: 3rd Support Staff: One of the 3 individuals remaining on the 2012 Paralympic Games long list.

NOTE: Since the HPC meeting, S. Lemke has stepped-down as Team Leader for the Paralympic Games. Therefore, as the Team Leader for the Paralympics, Vladimir Kopecky will be asked to serve as Team Leader for the Stoke Open.  Since the HPC meeting, L. Gagnon has been appointed as the Support Staff Person for the Paralympic Games. Therefore, L. Gagnon will be asked to serve as Team Leader for the Stoke Open.  

 

15.2.3   London Para-Archery Test Event:

                        DECISION: Team Leader: Susan Lemke

                        DECISION: 2nd Support Staff: Same person that is selected for the 2012 Paralympic Games

NOTE: Since the HPC meeting we have learned that entry for the Test Event is by invitation only.  Invitation is limited to the top seven (7) from each event category at the 2011 World Championship. Therefore, only Norbert Murphy has been invited.  N. Murphy has requested that Vladimir Kopecky accompany him as the support staff person. V. Kopecky has confirmed.

15.2.4   Other Para-Archery Events:

DECISION: Team Leader and Support Staff: To Be Determined. Number of staff depends on what athletes plan to attend other the para-archery events (e.g., USA Nationals)

 

 

15.3    Youth Able-Bodied Events

15.3.1   JOAD/USA Nationals:

DECISION: Team Leader: Jeff Gunter. J. Gunter stated he prefers to pick his own Assistant.

                        DECISION: Assistant Team Leader: Trina Snooks  

 

15.3.2   Pan American Archery Championship

DECISION: Team Leader: Jeff Gunter. J. Gunter stated he prefers to pick his own Assistant.

DECISION: Assistant Team Leader: To Be Determined. Position may not be required if few athletes show interest in this event.

16.0    High Performance (HP) Events Budget 

16.1    2011-12 HP Event Budget Update

- S. Ogilvie provided an update on the status of the 2011-12 High Performance Events budget.

- He also clarified that AWAD funding from Sport Canada is not part of Archery Canada’s core reference level funding. Each year Archery Canada must apply to Sport Canada for ‘above-reference’ level funding for the AWAD Program. S. Ogilvie stated that he wasn’t aware at what point AWAD funding might become part of Archery Canada’s core reference level (and therefore eliminate the requirement to apply each year for AWAD ‘above reference’ funding). He stated that it might be tied to how a National Sport Organization (NSO) ranks in the Sport Funding Accountability Framework (SFAF) process. S. Ogilvie said he would seek clarification from Sport Canada.

ACTION: S. Ogilvie to contact Sport Canada to clarify AWAD ‘above-reference’ funding.

FOLLOW-UP: S. Ogilvie has received the following clarification from Sport Canada:

- How Archery Canada ranks at the end of the current Sport Funding Accountability Framework (SFAF V) process (the 5th one of these processes over the past 20 years or so), will help determine whether Archery Canada has to continue to apply each year for ‘above-reference’ level funding for the AWAD Program.  At the end of the current SFAF assessment Archery Canada and all other NSOs will be ranked in a number of areas. Archery Canada (and all NSOs) will have a total ranking. If after the assessment process, Archery Canada ranks high enough, Archery Canada could perhaps be given a core reference level that includes funding for the AWAD Program (therefore eliminating the need to apply each year for AWAD funding). In past SFAF processes, Archery Canada has not ranked high enough to secure AWAD funds as part of the core reference level (and hence Archery Canada has had to apply each year for AWAD funding as an ‘above reference’ level request).

 

16.2    2012-13 HP Events Prioritization & Budget Exercise: ABLE-BODIED

 

NOTE: The amount noted opposite each event represents the estimated total cost per event NOT the amount of funds to be allocated by Archery Canada to each event. The amount to be allocated to each event is to be determined at a later date for approval by the Executive Committee.

 

#1 Priority - 2012 Ogden World Cup (June 17-23, 2012): $20,000

- Team of nine (9): eight (8) RECURVE archers + one (1) Team Leader.

#2 Priority - Olympic Qualifying Event/WRE in Colombia (April 20-25, 2012): $8,000

- Team of four (4): three (3) FEMALE RECURVE archers + one (1) Team Leader.

 

#2A Priority – Canadian Olympic Trials (May 24 – 28, 2012): $10,000

 

#2B Priority – Olympic Training Camp (Post Olympic Trials): $10,000

 

#3 Priority – 2012 JOAD/USA Nationals (June 25 – July 1): $15,000

- Team of fourteen (14): twelve (12) RECURVE archers (Cadet & Junior Male & Female) + two staff (2).

            NOTE: HPC has designated this event for Youth and Senior Development levels only (for funding purposes).

 

#4 Priority - 2012 Shanghai World Cup (April 10 – 15, 2012): $14,500

- Team of five (5): four (4) RECURVE archers + one (1) Team Leader.

 

#5 Priority - Antalya World Cup (May 1 – 6, 2012): $15,500

- Team of five (5): four (4) RECURVE archers + one (1) Team Leader.

 

#6 Priority - Pan American Archery Championship (May 20 – 26, 2012, El Salvador):  $0.0

NOTE:

i)      HPC has designated this event for Youth and Senior Development levels only (for funding purposes).

ii)     These dates don’t fit well with the school year (high school).

 

#7 Priority - 2012 University Archery Championship (July 4 – 7, 2012, Cordoba, Spain): $0.0

 

#8 Priority - 2012 World Field Archery Championship (August 14 – 19, 2012): $0.00

 

Estimated Total Cost for 2012 Able-Bodied Archery Events (FY12-13): $93,000

 

 

 

16.2    2012-13 HP Events Prioritization & Budget Exercise: PARA-ARCHERY

 

NOTE: The amount noted opposite each event represents the estimated total cost per event NOT the amount of funds to be allocated by Archery Canada to each event. The amount to be allocated to each event is to be determined at a later date for approval by the Executive Committee.

 

#1 Priority - 2012 Stoke Open (June 24 - 30, 2012): $28,000

- Team of nine (9): six (6) archers (including open compound men’s team) + three (3) staff (1 Team Leader & 2 support staff). Amount of coverage for support staff: To Be Determined

#2 Priority - 2012 USA Nationals (June 27 - July 1): $2,500

- Team of three (3): two (2) archers + one (1) staff.

#3 Priority - 2012 USA WRE/Training Camp (NOTE: Event and dates To Be Confirmed): $22,000

- Ten (10) Participants: seven (7) archers + three (3) staff.

#4 Priority - London Test Event (May 2 - 7, 2012): $24,000

- Team of eight (8): five (5) archers + three (3) staff.

NOTE: Since the HPC meeting we have learned that entry for the Test Event is by invitation only.  Invitation is limited to the top seven (7) from each event category at the 2011 World Championship. Therefore, only Norbert Murphy has been invited.  N. Murphy has requested that Vladimir Kopecky accompany him as the support staff person. V. Kopecky has confirmed.

#5 Priority - Cranbrook, BC Training Camp (Tentatively April 28 - 30, 2012): $11,000

- Thirteen (13) Participants: nine (9) archers + four (4) staff.

#6 Priority – 2012 Canadian Target Championship (August 9 – 12, 2012): $3,000

- Twelve (12) Participants: nine (9) archers + three (3) staff. Cover registration fee ($125) only for archers.

#7 Priority - Ontario Spring Classic (June 9 – 10, 2012): $0.00

Tie for #8 Priority – 2012 SoCal (August 24-26, 2012): $0.00

NOTE: These dates conflict with arrival for the Paralympic Games (Games dates-August 29 - September 9).

Tie for #8 Priority – 2012 WRE Czech Republic (July 10-15, 2012): $0.00

Estimated Total Cost for 2012 Para-Archery Events (FY12-13): $90,500

Estimated Total Cost for 2012 Able-Bodied + Para-Archery Events (FY12-13):

$93,000 + $90,500 = $183,500.00

 

 

17.0      HPC Planning for 2012 - 2016 Quadrennial (S. Ogilvie)

- S. Ogilvie provided some background on Archery Canada’s plans to embark on an organization-wide strategic

planning process and governance review/renewal, beginning in early 2012.  Archery Canada has hired a

consultant to lead it through the strategic planning and governance review/renewal process.

- A. Wills added that the strategic plan and new governance model will have to be built by those governing

archery in Canada, in other words, the Board, committees, provinces and volunteers.

- Discussion occurred on how to address systemic organizational and program gaps currently facing Archery Canada and leading into the next quadrennial. Highlights of the discussion are noted below.

1. Technical Leadership:

- Critical need for a technical staff person. At a minimum a Technical Director; preferably a High Performance

Director.

- Full-time National Coach is needed.

2. Re-structuring of HPC

- Clearly define the mandate, areas of focus, and the resultant roles and responsibilities of HPC.

- Identify what skills and expertise we need on the Committee and therefore recruit volunteers with

needed skills and expertise.

- Re-structure HPC on the above.

3. HP Strategic and Operational Plan:

- Develop a HP strategic and operational plan. Use the previous plans as a template.

- ‘Dovetail’ HP plan with Archery Canada’s strategic plan

- HPC to provide input to the Archery Canada strategic planning process about to get underway.

4. Coaching Development:

- NCCP work must continue. We need to promote the NCCP.

- Create professional development opportunities for coaches that can be ‘rolled out’ across Canada

- Create a system for “growing” high performance coaches

- Create a system to recruit and develop archery coaches to pursue coaching athletes with disability

            5. Areas of Focus

Areas of focus identified in the short time available to discuss this agenda item were as follows:

            - National Team Program (able-bodied and athletes with a disability)

            - Coaching Development

            - Integrated Support Team (IST (development of an IST for National Team program) 

            - Athlete and coach identification and recruitment (able-bodied and athletes with a disability)

NOTE: For further gaps and how to address the gaps, refer to Own The Podium (OTP) submission presented to OTP by J. McDonald and S. Ogilvie on December 7th 2011.

 

ACTION: S. Ogilvie to forward HPC members the following documents: i) Archery Canada’s previous HP plans; ii)  World Archery’s strategic plan; and iii) USA Archery’s organization strategic plan and high performance plan.

 

ACTION: HPC to submit (into the Archery Canada strategic planning process when called on to do so by the consultant) its comments on organizational and program gaps currently facing Archery Canada and leading into the next quadrennial and provide suggestions on how to address these gaps.

 

18.0      Archery Canada Annual Achievement Awards: HPC 2011 Nominations (S. Ogilvie)

- A. Wills asked for 2011 nominations for the various Archery Canada Annual Awards to be presented in 2012.

- Following discussion, a motion was carried which identified the HPC’s recommendations for recipients of the Annual Awards.

 

19.0      Sport Funding Accountability Framework (SFAF) V (S. Ogilvie)

-  S. Ogilvie provided a brief overview of the Sport Funding Accountability Framework (SFAF) being conducted by Sport Canada for all national sport organizations (NSOs) funded by Sport Canada. The consultation process began in the fall of 2011. This is the 5th SFAF process conducted by Sport Canada over the past 20 years. The outcomes from the SFAC will determine the funding levels received by each individual NSO from Sport Canada. NSOs are required to submit detailed documentation at various points in the SFAC process. Decisions on funding levels for the next quadrennial are not expected until the latter part of 2012.

 

20.0      Canadian Olympic Committee (COC) Coach Reward Program for Olympic Podium Performances

(J. McDonald)

- J. McDonald provided background on the Coach Reward Program for Olympic podium performances recently announced by the Canadian Olympic Committee (COC). Discussion ensued on whether the funds are intended for the athlete’s personal coach or the Olympic Team coach. To date the COC has not clarified this question.

- See Appendix 6 appended to these minutes for further background on the Coach Reward Program for Olympic podium performances.

- The HPC agreed the funds should be awarded to the athlete’s personal coach. A. Wills called for a motion.

MOTION #HPC2011-05: That the COC Reward Program monies be awarded to the athlete’s personal coach as identified in writing by the athlete(s) upon being named to the Olympic Team.

Moved by:  A. Denys                             Seconded by:    S. Lemke          Carried             Abstention: J. McDonald

21.0      Canadian Outdoor Target Championship Format (A. Wills)

- The following motion will be carried forward to the Executive Committee for consideration at its January 28-29, 2012 meeting:

MOTION #HPC2011-06: That for future Canadian Opens, Archery Canada use a single elimination plus a minimum of one (1) additional match on the ’B’ side.

Moved by:         J. McDonald                  Seconded by:    A. Denys                                   Carried

ACTION: If this motion is approved by the Executive Committee, the Rules Committee and Judge Committee will have to be informed by the Archery Canada office. 

 

22.0      Social Media Clause in Athlete & Staff Agreement (H. McDonald)

- Refer to Athletes’ Representative report from H. MacDonald appended to these minutes (Appendix 1) 

- H. MacDonald provided brief background on the discussions and information sharing that occurred surrounding the topic of social media at the 2011 AthletesCAN Forum (that he attended in Fall 2011). The highlights are contained in his report to the HPC (Appendix 1).

- H. MacDonald reported that Curling Canada is one NSO that has already addressed and dealt with this issue in a good way. |It has “Social Media Guidelines and Terms of Use Agreement with its athletes, coaches, officials, etc. NSOs are being encouraged to develop a similar agreement with their athletes, coaches, officials, etc. 

 

ACTION: H. MacDonald to email social media documents from the 2011 AthletesCAN Forum to S. Ogilvie, R. Tataryn and A. Wills.

ACTION: S. Ogilvie  to contact Curling Canada and inquire if Archery Canada may use Curling Canada’s social media guidebook and user agreement as a template to develop something similar for Archery Canada.

 

23.0      2012 Canada Cup (S. Ogilvie)

- S. Ogilvie reported that at its August 10th 2011 meeting, the Executive Committee decided not make any decision on the future of the Canada Cup. Further discussion on this matter was deferred to the January 2012 Executive Committee meeting.

- S. Ogilvie reported that a call for bids in 2011 was sent out twice. Responses were not received by the bid deadlines. However, interest was expressed by the Timberland Bowbenders of Saskatchewan (Bob Pannell).

This Club expressed its interest despite it knowing the Archery Canada policy of not accepting bids for the Canada Cup from provinces that are already hosting a major event in the same year. In Saskatchewan’s case it was hosting the 2011 Canadian Championships. Despite this policy, the Executive Committee agreed to consider a bid from the Timberland Bowbenders. Scheduling the Canada Cup in an already busy 2011 national and international tournament schedule, led to a decision by the Executive Committee to not hold the Canada Cup in 2011. Upon notification of this decision, the Timberland Bowbenders (Bob Pannell) expressed interest in hosting the 2012 Canada Cup.

- J. McDonald stated that the Burnaby Archers (Burnaby, BC – Sonia Schina) and the Capital Region Archery Club (Edmonton, AB – Phil Arsenault) have both expressed inters in possibly hosting the 2012 Canada Cup.   

 

ACTION: The Executive Committee to discuss and decide on whether to proceed with the staging of the 2012 Canada Cup (at its January 2012 Executive Committee meeting).

ACTION: S. Ogilvie to put out a call for bids to host the 2012 Canada Cup, first to the Timberland Bowbenders (provided the Executive Committee decides to proceed with the 2012 Canada Cup).

 

24.0      New Business (A. Wills)

            24.1      Bell Connect Program

ACTION: J. McDonald to update the list of eligible archers for 2012. The list will then be translated and posted on the Archery Canada website. 

 

24.2      Interim Chairperson for High Performance Committee

- A. Denys addressed the HPC stating that he would like to offer to volunteer on an interim basis as Chair of the HPC. A. Denys said he would “shepard” the activities of the HPC. He will continue as the Para-Athlete Representative. He will not be serving in the capacity of V-P of High Performance.

DECISION: A. Denys offer to volunteer as Interim Chair was gladly accepted by the other members of the HPC.

- A. Denys was thanked by his colleagues on the HPC.

NOTE: In early November 2011, Archery Canada’s V-P of High Performance, Ed Wilson, stepped-down due to personal reasons. The V-P of High Performance also serves as the Chairperson of the HPC. For the time being the V-P position will remain vacant.  The V-P of High Performance position is up for nomination and election at the 2012 AGM in Victoria (August).

 

25.0      Meeting Adjournment (A. Wills)

            - A. Wills adjourned the meeting at 2:20pm.

 

APPENDIX 1: MOTIONS

MOTIONS (page 1 of 1)

 

3.0       Approval of Agenda & New Business for Agenda

MOTION #HPC2011-01: To accept the agenda as amended.

Moved by:         S. Lemke                      Seconded by:    J. Gunter                      Carried

 

4.0       Approval of December 4th – 5th 2010 HPC Meeting Minutes

MOTION #HPC2011-02: To accept the minutes of the December 4th - 5th 2010 High Performance Committee meeting minutes as presented.

Moved by:         H. MacDonald               Seconded by:    J. Gunter                      Carried

6.0       HPC Coordinator Reports

MOTION #HPC2011-03: To accept the reports as submitted or presented.

Moved by:         S. Lemke                      Seconded by:    A. Denys                       Carried

 

 

20.0      Canadian Olympic Committee (COC) Coach Reward Program for Olympic Podium Performances

MOTION #HPC2011-05: That the COC Reward Program monies be awarded to the athlete’s personal coach as identified in writing by the athlete(s) upon being named to the Olympic Team.

Moved by:  A. Denys                             Seconded by:    S. Lemke          Carried             Abstention: J. McDonald

21.0      Canadian Outdoor Target Championship Format

MOTION #HPC2011-06: That for future Canadian Opens, Archery Canada use a single elimination plus a minimum of one (1) additional match on the ’B’ side.

Moved by:         J. McDonald                  Seconded by:    A. Denys                                   Carried

 

 


APPENDIX 2: DECISIONS

 

DECISIONS (page 1 of 3)

 

 

6.7       Anti-Doping Education & Doping Control Coordinator (N. Littke)

DECISION: Make it mandatory that athletes must complete the tutorial each year as a requirement for selection to a National Team.

 

6.10      2011 & 2012 AthletesCAN Forum

DECISION: Award the free pass to attend the 2012 AthletesCAN Forum to Vanessa Lee.

 

7.2       2011 Senior World Championship

DECISION:

i)                We need to create and maintain a respectful Team environment where all Team members are expected to treat one another with respect and courtesy.

ii)               All incidents are to be documented. 

iii)              All Team members must be made aware of the Archery Canada Code of Conduct and the Complaints Policy and process.

iv)             Communication between Team Leaders and athletes and support staff must be improved when on-the-ground at National Team events.

v)              Regular and timely Team meetings are critical for opening and maintaining the channels of communication.

vi)             Draft a Team Leader manual that serves as a comprehensive resource for Team Leaders and adequately

prepares the Team Leader for national team events. The manual is to include the Team Leader job description and clearly and concisely outlines the roles and responsibilities of the Team Leader.           

 

 

7.9       Recommendations & Outcomes from Evaluation & Review of Major 2011 Team Events 

7.9.1     Emergency Action Plan for National Team Events (J. McDonald)

DECISION: Use the emergency action plan developed and implemented by J. McDonald for the 2011 World Senior Championship, as the template for all future National Team events.

 

7.9.2     Media Action Plan for National Team Events (S. Ogilvie)

DECISION: When S. Ogilvie is on vacation and therefore unavailable to write media releases, ensure that media releases are written and suitted through the media channels used by Archery Canada. To be written by volunteer assigned (A. Wills or J. McDonald).

 

7.9.3     National Office Copy of Team Passports (J. McDonald/S. Ogilvie)

DECISION: Athletes and staff selected to a National Team to provide a photocopy of their passport at the time of signing the Athlete/Archery Canada agreement. NOTE: This is NOT mandatory (if some persons object and feel this is an invasion of privacy). The intent is to have a copy of passport on-hand at the national office. If an athlete or staff person lose their passport, the photocopy will make the process of obtaining an updated passport much easier.

 

12.0      Ranking Lists

12.2      2012 Ranking Lists

DECISION: Publication of the ranking list on the Archery Canada website is not sufficient. We should also circulate it to the individual athletes and their personal coach.

 

.

 13.0     2012 NT Selection Criteria

13.5      2012 Pan American Archery Championship

DECISION: Agreement to make entry to this tournament available to YOUTH archers.

13.6      2012 World Indoor Championship

DECISION: The criteria cannot be changed at this late stage. Athletes have until December 31st 2011 to submit scores.

 

APPENDIX 2: DECISIONS

 

DECISIONS (page 2 of 3)

 

14.0      NT Selection Trials

14.1      2012 Olympic Selection Trials

DECISION: The preferred date is over the last weekend in May, Friday-Monday, May 24-28. The 2nd choice for dates is over Canada’s May long weekend, Friday-Monday, May 17-21. 

 

14.2      2012 Paralympic Selection Trials

DECISION: Selection Trials will not be used. Selection will be based on the selection criteria currently under development and based on a ranking list. Details to follow. Also see agenda item 13.2 above.

 

 

15.0      2012 National Team Staffing

            15.1      Senior Able-Bodied Events

15.1.1   2012 Olympic Games:

DECISION:       Head Coach/Team Leader: Joan McDonald

                                                Assistant Team Leader: Richard Towler

15.1.2   Olympic Qualifying Event/WRE in Columbia:

DECISION: Team Leader: Joan McDonald

 

15.1.3    2012 Ogden World Cup

i)               Recurve Archers:        

DECISION: Team Leader: Joan McDonald

ii)              Compound Archers:   

DECISION: Team Leader: To Be Determined

DECISION: Archery Canada will cover the cost of the Team Leader’s registration fee

15.1.4   2012 World Cups: Antalya and Shanghai (Compound Archers):        

DECISION: Team Leader: To Be Determined

DECISION: Archery Canada will cover the cost of the Team Leader’s registration fee

 

15.2      Para-Archery Events

15.2.1   2012 Paralympic Games:        

DECISION: Team Leader: Susan Lemke

DECISION: Support Staff: To Be Determined

NOTE: Since the HPC meeting, S. Lemke has stepped-down as Team Leader and recommended Vladimir Kopecky as her replacement.  Vladimir Kopecky has been selected and accepted the Team Leader position. Archery Canada has only two (2) accredited staff positions from the CPC. These positions are comprised of the Team Leader and Support Staff Person. Archery Canada had four (4) individuals express interest in the Support Staff Person position.  As part of the process to select the Support Staff Person, S. Lemke solicited input from the para-athletes on the Support Staff Person position. The para-athlete input was taken into consideration and a recommendation from S. Lemke was then made to A. Denys and S. Ogilvie.  As a consequence, Linda Gagnon has been selected and accepted the position of Support Staff Person.

 

                        15.2.2   2012 Stoke Open:

DECISION: Team Leader: Susan Lemke

                        DECISION: 2nd Support Staff: Same person that is selected for the 2012 Paralympic Games

                        DECISION: 3rd Support Staff: One of the 3 individuals remaining on the 2012 Paralympic Games long list.

NOTE: Since the HPC meeting, S. Lemke has stepped-down as Team Leader for the Paralympic Games. Therefore, as the Team Leader for the Paralympics, Vladimir Kopecky will be asked to serve as Team Leader for the Stoke Open.  Since the HPC meeting, L. Gagnon has been appointed as the Support Staff Person for the Paralympic Games. Therefore, L. Gagnon will be asked to serve as Team Leader for the Stoke Open.  


 

APPENDIX 2: DECISIONS

DECISIONS (page 3 of 3)

 

15.2.3   London Para-Archery Test Event:

                        DECISION: Team Leader: Susan Lemke

                        DECISION: 2nd Support Staff: Same person that is selected for the 2012 Paralympic Games

NOTE: Since the HPC meeting we have learned that entry for the Test Event is by invitation only.  Invitation is limited to the top seven (7) from each event category at the 2011 World Championship.

Therefore, only Norbert Murphy has been invited.  N. Murphy has requested that Vladimir Kopecky accompany him as the support staff person. V. Kopecky has confirmed.

15.2.4   Other Para-Archery Events:

DECISION: Team Leader and Support Staff: To Be Determined. Number of staff depends on what athletes plan to attend other the para-archery events (e.g., USA Nationals)

 

 

15.0      2012 National Team Staffing

15.3      Youth Able-Bodied Events

15.3.1   JOAD/USA Nationals:

DECISION: Team Leader: Jeff Gunter. J. Gunter stated he prefers to pick his own Assistant.

                        DECISION: Assistant Team Leader: Trina Snooks  

 

15.3.2   Pan American Archery Championship

DECISION: Team Leader: Jeff Gunter. J. Gunter stated he prefers to pick his own Assistant.

DECISION: Assistant Team Leader: To Be Determined. Position may not be required if few athletes show interest in this event.

 

 

16.0      High Performance (HP) Events Budget 

16.2      2012-13 HP Events Prioritization & Budget Exercise: ABLE-BODIED.

DECISION: See minutes, pages 9-10.

 

16.2      2012-13 HP Events Prioritization & Budget Exercise: PARA-ARCHERY

DECISION: See minutes, pages 10-11.


 

APPENDIX 3: RECOMMENDATIONS

 

 

RECOMMENDATIONS (page 1 of 1)

 

7.2       2011 Senior World Championship

RECOMMENDATION: For 2012 Senior National Team events, recruit one Team Leader for the recurve archers and one Team Leader for the compound archers.

RECOMMENDATION: Archery Canada needs to examine and consider how it can feasibly provide more funding support for compound archers.

 


APPENDIX 4: ACTIONS

 

ACTIONS (page 1 of 3)

 

6.7       Anti-Doping Education & Doping Control Coordinator

ACTION: S. Ogilvie to include this in the Athletes/Archery Canada Agreement.

ACTION: S. Ogilvie to include the link to the ‘What If I Test Positive’ resource on the AthletesCAN website in upcoming issues of Archery Canada News.

 

 

6.9       2015 Pan/Parapan American Games  

ACTION: Archery Canada to continue its efforts to advocate for the inclusion of archery in the 2015 Parapan American Games.

6.10      2011 & 2012 AthletesCAN Forum

ACTION: S. Ogilvie to inform National Team that they may obtain a free membership with SIRC. Provide information on how to register as a SIRC member.

ACTION: H. MacDonald to inform V. Lee of the decision and to confirm her interest ASAP to attend the 2012 AthletesCAN Forum using the free pass.

7.2       2011 Senior World Championship

ACTION: S. Ogilvie to follow-up with J. McDonald & obtain the Team Leader manual that she has begun to draft.

ACTION: S. Ogilvie to contact USA Archery and obtain its Team Leader manual

7.3       2011 Para-Archery World Championship

ACTION: S. Ogilvie to obtain full clarification on the above from V-P Administration B. Tataryn. DONE. See minutes

 

7.9       Recommendations & Outcomes from Evaluation & Review of Major 2011 Team Events 

7.9.2     Media Action Plan for National Team Events

ACTION: S. Ogilvie to email sample media releases, email address for translator, and email address for the Sport Information Resource Centre (SIRC) (the media distribution point) to A. Wills and J. McDonald 

 

7.9.3     National Office Copy of Team Passports (J. McDonald/S. Ogilvie)

ACTION: S. Ogilvie to communicate the above decision on passports (including the rationale) to all National Team members at the time the National Team Agreement is circulated to team members for signing.

 

7.9.4     National Team Agreement for Staff

ACTION: S. Ogilvie to draft an agreement for staff selected to a National Team. Currently there is no agreement for staff.

 

7.9.5     National Team Code of Conduct

ACTION: S. Ogilvie to circulate by email to all National Team members (athletes and staff), before departure for the National Team event, a reminder that they are expected to adhere to and abide by the Code of Conduct.

ACTION: Team Leader to reiterate at the 1st team meeting, the expectation that all National Team members will adhere to and abide by the Code of Conduct.

ACTION: Archery Canada to include the Code of Conduct in the yet to be developed National Team Manual

8.0       Carding or Athlete Assistance Program (AAP)  

8.2       Criteria ‘Able-bodied’ and AWAD for 2013 carding cycle (January 1st – December 31st 2013)

ACTION: S. Lemke and S. Ogilvie to lead the drafting of the 2013 carding criteria for para-athletes

 

APPENDIX 4: ACTIONS

 

ACTIONS (page 2 of 3)

 

 

10.0      Professional Development Opportunities for High Performance Coaches (2012 & 2013)

ACTION: J. McDonald to discuss and confirm with J. Gunter, the possibility of J. McDonald delivering a coaching clinic in Winnipeg in winter or spring 2012.

 

 

11.0      Equipment Program  

ACTION: H. MacDonald to contact K. Tataryn regarding the status of outstanding equipment.

ACTION: H. MacDonald to contact eligible athletes for 2011 to determine who has not yet received equipment.

ACTION: S. Ogilvie to contact Kevin Tataryn and ask if he plans to continue as the Equipment Program Coordinator.

ACTION: Archery Canada to confirm if Easton is interested in continuing with this Program with Archery Canada I 2012.

ACTION: Archery Canada to revise the eligibility criteria for the 2012 Equipment Program (assuming the Program is ‘a go’ in 2012).

12.0      Ranking Lists

12.1      2011 Ranking Lists

ACTION: S Lemke to update the 2011 para-archery ranking list from the last update made on August 8th 2011 and to include results from the Para Pan American Games and the Stoke Open. The updated raking list will then be translated and then posted on the Archery Canada website in early December.  

 

12.2      2012 Ranking Lists

ACTION: S Lemke and A. Denys to draft criteria for the creation of the 2012 para-archery ranking list. The criteria will likely include the requirement of an international tournament.  

ACTION: J. McDonald to complete the development of the 2012 ranking list criteria for able-bodied athletes.

 

13.0      2012 NT Selection Criteria

13.4      2013 World Youth Championship

ACTION: J. Gunter to draft selection criteria for HPC review before end of December 2011. NOTE: Build into the criteria the requirement that the athlete must have a minimum of one (1) score from a major international tournament.

13.5      2012 Pan American Archery Championship

ACTION: J. Gunter to draft selection criteria for HPC review for early January 2012. NOTE: The intent is to increase the score required from the 2011 World Youth Championship criteria. It was acknowledged that the 2011 score was too low resulting in some archers being selected that really should not have been competing at this high a level of competition at this point in their archery career.

13.6      2012 World Indoor Championship

            ACTION: S. Ogilvie to inform R. Tataryn of the above decision.

ACTION: J. McDonald to inform Sheila Madahbee that her score achieved in the bow hunting class from  the 2011 Canadian Championship is acceptable for submission as a qualifying score for the 2012 World Indoor Championship team.

14.0      NT Selection Trials

14.1      2012 Olympic Selection Trials (J. McDonald)

ACTION: J. McDonald to draft a call for bids to host the Olympic Trials will be developed and communicated in January 2012.

 

APPENDIX 4: ACTIONS

 

 

ACTIONS (page 3 of 3)

 

 

15.0      2012 National Team Staffing

15.1      Senior Able-Bodied Events

15.1.3   2012 Ogden World Cup

iii)             Compound Archers:   

ACTION: Archery Canada to put out a call for a Team Leader for compound archers. Call for applications to be included in job description.

15.1.4   2012 World Cups: Antalya and Shanghai (Compound Archers):        

ACTION: Archery Canada to put out a call for a Team Leader for compound archers. Call for applications to be included in job description.

 

15.2      Para-Archery Events

15.2.1   2012 Paralympic Games:        

                        ACTION: A. Denys to consult with the para-athletes and report back to S. Lemke and S. Ogilvie.

16.0      High Performance (HP) Events Budget 

16.1      2011-12 HP Event Budget Update

ACTION: S. Ogilvie to contact Sport Canada to clarify AWAD ‘above-reference’ funding. DONE. See minutes.

 

17.0      HPC Planning for 2012 - 2016 Quadrennial

ACTION: S. Ogilvie to forward HPC members the following documents: i) Archery Canada’s previous HP plans; ii)  World Archery’s strategic plan; and iii) USA Archery’s organization strategic plan and high performance plan.

ACTION: HPC to submit (into the Archery Canada strategic planning process when called on to do so by the consultant) its comments on organizational and program gaps currently facing Archery Canada and leading into the next quadrennial and provide suggestions on how to address these gaps.

21.0      Canadian Outdoor Target Championship Format

ACTION: If this motion is approved by the Executive Committee, the Rules Committee and Judge Committee will have to be informed by the Archery Canada office.  For MOTION #HPC2011-06, see bottom of page 12 of minutes.

22.0      Social Media Clause in Athlete & Staff Agreement)

ACTION: H. MacDonald to email social media documents from the 2011 AthletesCAN Forum to S. Ogilvie, R. Tataryn and A. Wills.

ACTION: S. Ogilvie  to contact Curling Canada and inquire if Archery Canada may use Curling Canada’s social media guidebook and user agreement as a template to develop something similar for Archery Canada.

 

23.0      2012 Canada Cup

ACTION: The Executive Committee to discuss and decide on whether to proceed with the staging of the 2012 Canada Cup (at its January 2012 Executive Committee meeting).

ACTION: S. Ogilvie to put out a call for bids to host the 2012 Canada Cup, first to the Timberland Bowbenders (provided the Executive Committee decides to proceed with the 2012 Canada Cup).

 

 

24.0      New Business

            24.1      Bell Connect Program

ACTION: J. McDonald to update the list of eligible archers for 2012. The list will then be translated and posted on the Archery Canada website. 

 

APPENDIX 5

Para-Archery Coordinator

The 2012 competition season for our National Team was very busy and productive.  Although Kevin Evans had an unfortunate accident in December 2010, he continued to participate and work through injury.  He is however going to need continued physical therapy through the fall and winter. Bob Hudson returned to shooting earlier this year, managing to shoot qualifying scores for national ranking and a spot for team to Worlds Italy 2011.  We did see the return to shooting of Alec Denys, whose national ranking is steadily improving and who accompanied the National Team to England Stoke Mandeville Paralympic quota event.  Lyne, Norbert and Karen competed with good success as well.  Rob Cox did manage to make it back shooting with attendance to the Nationals in Delisle however with some discussion with Scott and his coach it was concluded that he was not ready to participate yet nationally in Stoke and needed to work on building back after over 1 year off of competitive shooting.

The Team to Torino for the World Para-Archery Championships was a tight knit team and worked together well, with support from Phil Henderson, Linda Gagnon both volunteers, the team overcame some varying weather conditions, extreme humidity and heat, and rain, to perform well however not well enough to win Paralympic quota spots or finish in the medals. 

Men’s Compound Open

Kevin Evans finishing 7th in FITA did not advance out of the 1/16s

Bob Hudson finishing 48th in FITA in field of 71, did not advance out of the 1/24s

Ladies Compound Open

Karen VanNest finishing 12th in FITA in a field of 33 and did not advance past the 1/16s

Men’s ARW1

Norbert Murphy finishing 5th in the FITA and Fifth after Set Play

Ladies ARW2

Lyne Tremblay finishing 21st in FITA in field of 25 not advancing out of the 1/16s

Mixed Compound Team OPEN

Karen VanNest and Kevin Evans finishing 10th not advancing out of the 1/16s

Olympic Quota Event Stoke Mandeville

This event was to test the true metal of all concerned.  The team consisted of six athletes a great team, and two support staff.  Linda Gagnon again on her own dime and myself supported by Archery Canada and CPC (flight). The organizing committee has many issues, the least of which was not enough judges. The worst of which was no volunteers to aid the athletes on the field.  This quota event was also run in connection to a WRE and some confusion was established early on regarding when spots would be contested and when folks did or did not have to shoot.  I personally found myself scoring over 3 targets for 6 athletes in poor weather conditions.  The biggest factor to team results occurred on the quota spot day when we found ourselves with 5 of the 6 athletes on the field at one time over 3 categories.  Despite my failure to

anticipate this situation and to deal with it sufficiently, we had some great successes coming out of this event. 

1)     Bob Hudson finished in 4th place and secured a quota spot,

2)     Norbert Murphy finished 4th place and secured a quota spot,

3)     Karen VanNest finished 4th place and secured a quota spot.

Kevin Evans finished 24th place Alec Denys finished 28th place, both in great position to obtain quota spots if awarded by FITA. Lyne Tremblay finished 11th place. 

As a result of this event the “team” met and openly discussed what they felt was lacking the issues surrounding them and what needed to be done to begin taking the whole pool to the next level.  This meeting occurred absent the presence of myself or Linda and was an Athlete centered open and frank discussion.  Out of this meeting came discussion issues brought to us by Alec Denys who was nominated as Para-Archery Athlete Rep and who was later confirmed when communication with Rob Cox was completed.  If nothing else this is the biggest step forward this year for this group and I welcome the expertise and partnership of Alec to this program as his background in both archery and the workings of the CPC will go a long way to building a better program in Canada.

The 2011 Para Pan Am Games in Mexico saw Vladimir Kopecky gain his introduction to multi-sport games events at this level.  As this event is largely seen as a development opportunity for athletes in the continental Americas as well as coaches, Vladimir was an obvious choice, and his first international multi-sport games is part of his development towards his level 4 certification program.  Vladimir has worked closely both Kevin and Bob to be a valuable asset to them in Mexico and saw the success of Kevin winning the gold medal and the continental quota spot for the Games in London 2012, and a silver medal earned by Bob Hudson.  Lyne also secured the quota spot for her category in Mexico, and further competed with the recurve standing women as there was only one in her category at these games. 

The Paralympics 2012 Schedule A was approved with requests by CPC for clarification on “The Rising Star criteria” Further Scott and myself have managed to complete Schedule B for further review.

Kevin Evans was identified for Own the Podium support, went a long way to providing travel and support for medical treatments.  Hard work by Scott and good performances by Kevin with the support of his coach and family it all came together.  I had the opportunity to meet with Graham Barton, I found my conversations with him grounded and knowledgeable with a real interest in knowing more.

Further while in Italy Scott contacted me to let us know we had gained funding above our original issue of a 10,000 boost. This was money applied for by Scott and documentation supporting the request through some great paperwork these funds went to support the trip to England for the quota spots.

As of 10/8/2011 the updated World Ranking list was published, in summary the following

NOTE this is before the Para Pan Am Games which was also a World Ranking event

Norbert Murphy 6th,                   Karen VanNest 22nd,

Kevin Evans 24th,                      Lyne Tremblay 23rd 

Rob Cox 56th,

Bob Hudson 58th

Schedule for 2012 Majors

Updated schedule to be issued before December 15th

Have begun the carding process for our High Performance athletes and have a meeting on December 12th with Scott and Joan regarding that with Sport Canada. 

CPC has confirmed that for London 2012 Canada’s Para-Archery team will be able to have two support staff accredited.  This came after much conversation regarding the logistics of archers on the field and what is entailed in “support”.  With this allocation of a second staff, I feel that a male support to the team would be best as we would now have one female and one male “staff”.  I am at this time looking to have Vladimir Kopecky fill that spot as he has been very valuable in his work with the Para Archery pool and is working to complete his level 4 certification.  Our team size for 2012 is the largest in our history for the Para Archery team, 5 not counting support staff, with potential after January 2012 and up to July for one more if awarded a spot by World Archery. 

After coming of a year such as this one I find myself now considering our talent pool, the depth and recruiting.  We have some great shooters, some soon considering retirement some just coming on.  However with the momentum that is started from this year we really need to look at doing a better job of how we find folks, how we support them and how we can maintain a year like this one. 

Respectfully submitted,

Susan Lemke

Para-Archery Coordinator

 

APPENDIX 5

Athletes’ Representative (Able-Bodied)

Now that the bulk of the 2011 season is behind us, I am comfortable saying that it was a year with a lot of positives. There is work to be done in some areas, but overall I believe that the archers in Canada are pushing themselves to improve. Looking towards 2012 we have the opportunity to build on our increasing successes and keep Canada as a country to watch on the world stage.

Tournament Year in Review

Results-wise the representatives of Archery Canada have had another year of general improvement. At the Outdoor World Championships Chris Perkins put in a great performance for the Compound Men, winning the individual event and combining with Dietmar Trillus and Simon Rousseau to win the bronze in the team event. On the Men’s Recurve side of things, Jay Lyon became the first Canadian to score 1350 in a FITA 1440 round, ranked 8th, taking advantage of the new “protection” rule in set-play, placed 5th in the finals and earned an Olympic Quota spot. A very strong achievement indeed.

Canadian archers had good success at several other events as well, including:Pan Am Games

Individual silver medal - Crispin Duenas

Individual 6th place - Kateri Vrakking

World Youth Championships

Team gold medal - Compound Junior Men

Chris Perkins, Keenan Brown and Michael Kupchanko

World Archery World Cup Final

Individual 5th place – Dietmar Trillus

World Cup Stage 4

Individual 2nd place – Dietmar Trillus

World Cup Stage 3

Team silver medal – Compound Men

Dietmar Trillus, Chris Perkins and Simon Rousseau

Team bronze medal – Compound Women

Dawn Groszko, Charlene Parlee and Camille Bouffard-Demers               

In addition to these particular results, there were several good showings by other athletes at the World Cups, World Youth Championships, Universiade and other events, including personal bests and many national records.

While I am pleased to see the interest in participating at the international level, and despite the successes at the World Youth Championships there was an item of concern arising from the Team Canada’s result in Poland. This was the performance of the Junior Recurve team. All of them lost their first match and the highest ranked Junior Man after the ranking round was 75th in a field of 98, while for the Junior Women the highest ranked was 68th in a field of 79. From an LTAD perspective, I wonder if these archers weren’t underprepared for the event. I believe there are other examples in at least some if not all of the other categories on the team representing Canada at Youth Worlds of archers who were overwhelmed by the event, but it is particularly clear in the Junior Recurve category.

I do not in any way wish to imply any direct knowledge with respect to these athletes or their capabilities and I know full well that it’s possible to have an off day, however, I am concerned at the possible negative ramifications on the young archers. I believe that the responsibility of determining preparedness lays in large part with each particular athlete and their parents and coach. Just the same, I think that Archery Canada can improve the selection procedures for our youth representation to align it more with our LTAD goals and with an eye to better preparing our archers for success.

AthletesCAN Forum

This year AthletesCAN held its Forum in Edmonton in mid-September. It was my third year in attendance at this meeting of athletes, and as always it was great. I feel like I am getting better, personally, at participating and contributing to the organization as I gain more experience at these meetings. The content of the Forum contained a few things that I feel I should highlight here:

AthletesCAN AGM

At the annual general meeting most of the normal governance took place as usual with a few unusual items on the agenda as well. A new set of bylaws was approved, which bring the organization up to compliance with modern practices

and terminology as well as refreshing the direction of the group. Also of note, in upcoming years AthletesCAN is looking to alternating their forum weekend between a spring and a fall date in order to encourage more participation from winter sport athletes. They are considering this with respect to the 2-year alternations of Olympic years for winter and summer events.

  1. Athlete Assistance Program

There was a presentation by Bob Price from Sport Canada regarding the AAP (Carding) and its future. Mr. Price indicated that there will be no immediate change to the program, at least not before about June 2012. The estimate Mr. Price made with respect to the schedule of changes is as follows:

1) Federal Budget in around February of 2012 will determine what funds the AAP and Sport Canada have to work with.

2) Recommendations (for which they have already done significant consultation with NSOs and other sports groups) to the minister in the late winter 2012.

3) Terms and conditions will be revised in the spring of 2012.

4) Revisions of AAP support to eligible sports in the spring of 2012.

A few of the expected changes to the AAP support program are:

-        Podium level performances at Olympics, World Championships and Pan Am Games for international card

-        Top 8 level performance at these events for National card

-        Adding a “child subsidy” or “mature athlete” option to cards

-        Reforming the tuition policy

-        Adding an income test for all carded athletes

The tuition change, in particular, is an important change. They are looking to reduce that area of expense, as it is where a lot of the available money goes. As there is a fixed amount of money to be distributed, the more the tuition is used, the less there is for straight carding.

They are also looking to either add or change NSO eligibility criteria. I did not hear in what way they are looking to change this eligibility, but it is likely that it will be made stricter.

  1. Social Media

There was a seminar detailing the opportunities, the responsibilities and the risks involved with social media. As social media is only becoming more popular, it was suggested that implementing a social media clause to the athletes agreement for national team members, or possibly a general policy for Archery Canada members would be a good plan. A situation involving the Stanley Cup riots and a member of Canada’s water polo team was cited as the reason. Curling Canada was listed as an NSO that has already dealt with this in a good way.

  1. SIRC

National Team members from all NSOs are entitled to a free membership with the Sport Information Resource Centre (SIRC) through AthletesCAN. SIRC is a terrific sports resource, containing both general fitness and an extensive library of sport specific reference information.

  1. Other Matters for the AthletesCAN AGM/Forum

In addition to the seminars and inter-sport exchange of ideas that comprise the AthletesCAN forum, there is a contest to win an extra trip to the following year’s forum. I was lucky enough to win this extra trip this year. I plan on attending as the athletes’ rep from Archery Canada, and I believe that Alec Denys, our Para-athletes’ rep, is still on the AthletesCAN board as the CPC rep, so we have the opportunity to send a third archery representative in 2012. My first thought was Vanessa Lee, as she has expressed interest in the forum in the past and has been involved beyond the role of athlete with World Archery, I believe. I am open to another selection procedure, however, if required, but above all I think we should seize this chance to encourage and partially future-prepare our athlete representation.

In closing, I would just like to reiterate that I am very excited to see the breadth of competitions that Canadian archers are attending. I believe that it is partly responsible for our growing strength in major international events and that we are seeing the first shovels-full digging a deeper high performance field in Canada. With care, not only will 2012 be an exciting year, but so will many future years. With luck, we could be looking at a prolonged period of internationally competitive athletes.

Respectfully submitted,

Hugh MacDonald

Athletes’ Representative (Able-Bodied)

 

APPENDIX 5

Athletes’ Representative (Para-Athletes)

Athletes Meeting Aylesbury, England Sept 9th 2011

Present:

Lyne Tremblay     Kevin Evans     Bob Hudson

Karen Van Nest    Alec Denys      Norbert Murphy

Context:  As a member of the CPC Athletes Council, Alec was looking for feedback from the team members regarding any issues or concerns he could take to that body. It was decided that the entire team should meet to discuss topics of concern. The meeting was held September 9th from 9:15 PM to 12:15 AM.

The focus of the discussion was centered on the theme "what do we need to be a successful team?"   

Quote - "we will be successful if we have control over our own destiny".

Primary issue at this time: the size of the AWAD team has tripled with the available resources remaining static. It was noted that members have had to use significant personal resources to get to where we are today e.g fiscal expenditures in the $60-80 thousand for some. Also spouses/partners on their own expense have provided critical support to the team at major events. The current resources available from Archery Canada are inadequate to support the current size of team. It must be acknowledged that the AWAD team requires significantly more per capita support at a major event than does an able-bodied team. E.G. need for agents, assistance in carrying equipment (under IPC policy W1's have right to a dedicated support person)

To succeed the team requires the following:

A) adequate support personnel including a team leader, an equipment manager, medical staff, and agents.

The team leader is not a team coach. This person would be responsible for on-site organization, scheduling and liaison with the organizing committee. This person would know the "what, when, where, why" so archers are confident, prepared and focused on shooting. The position would ideally be multi-year so the person is familiar with the needs and special circumstances of an AWAD team. This is a most critical position and it was suggested that a job description be developed and the position advertised.

The Equipment Manager is the second most critical position. Many venues are not conducive to the easy transport of equipment to and from the field of play.  There are also situations were there are barriers for W/C users and a helping hand is needed. This support person could also play the dual role of archer agent during competition.

The Medical support person should be someone with skills in physio, massage and/or chiropractic as well as first aid. So far the team as been very fortunate to have the support of Linda and it would be great to formalize this by recognizing her as an official member of the team.

Agents are a requirement for the AWAD team and it is important not to distract other support positions like the team leader by having them as as agent for one or more archers. One option is to encourage and facilitate (not necessarily financially) spouses and friends to accompany the team to fill this role.

B) The second area of need: Information needs to be concise, consistent, understandable and timely. This applies to areas of policy and decision making, events planning, selection criteria, athlete agreements and travel arrangements.

Current shortcomings noted include: i) there is no AWAD representation on the HPC to communicate and participate in decision making; ii) there is a strong sentiment that the team is more a group of individuals than a team. Example: we do our own travel arrangements often arriving on different dates, we have no training camps or other events to team build.

The current AWAD team is the largest and most successful in the history of Archery Canada but many members are considering retirement in the near future. Making efforts to develop a supportive effective team will encourage and motivate folks to stay on. 

To address this second issue we need active participation in the Archery Canada governance, a program focused on team building, processes and events, an active recruitment program, one window communications - a "go to" person for team members for information, resources, problem solving, etc. At this point it was decided to elect a athlete representative for the team. Alec Denys was duly nominated and elected to this position.

C) Third area of need for the AWAD team to succeed is adequate fiscal resources. As noted earlier team members are spending up to 3X the current Archery Canada budget 

Some areas to examine include: i) is the current allocation of available resources for the AWAD team vs the able bodied team fair and equitable or is it more a reflection of traditional allocation when there was only one or two AWAD archers?;

ii) are there any restrictions/opportunities for the AWAD team to seek it's own sponsorships including team uniforms?; and 

iii) are there mechanisms via charitable status designation of Archery Canada or CPC to facilitate donations, in kind services from family and friends.

 

Miscellaneous Discussion/Items

There was much discussion about selection to the 2012 Games with strong agreement from the members present that those that won a quota spot should have first right or at least the best opportunity to go. In any event athletes will want a say in how the decision is made.

There was also concern raised about the policy of non-team members being allowed to major events on a self funded basis. Concern was over the fact that support resources are already too limited and additional athletes just increase the problem. This speaks to the fact that resources will be a very limiting factor to any future increase in the size of the AWAD team.

There was comment made that anyone can buy Team Canada clothing--should this not be inclusive to folks that actually are part of the Canadian Team?  Also AWAD team clothing should reflect special needs of athletes. Can we assume responsibility for design and purchase of our own team uniforms including logos?

Action Items

Alec to prepare notes from meeting and circulate for review

Alec to send out roles and responsibilities document related to the team representative position

Once feedback has been received on these notes, Alec to arrange meeting with Scott to start the dialogue based on the discussions recorded in this document

Respectfully submitted,

Alec Denys

Athletes’ Representative (Para-Athletes)

 

APPENDIX 5

Coordinator of Doping Control and Anti-doping Education

Over the last year I have been involved in Doping Control both at the National and International level.  Internationally I was the representative for the MSSC at the World Cup Stage 3 in Ogden, Utah and was present at the World Cup Finals in Istanbul, Turkey.

Nationally I have been in communication with the online education team at CCES as we look toward a teaching module for all team members.  I would ask that the High Performance committee decide whether this education will be mandatory for team members and then we can further pursue this opportunity with CCES. 

I have also worked with Al Wills and Scott Ogilvie on keeping the webpage up-to-date as new rules, interpretations and information comes available from CCES and World Archery.  When requested I replied to the CCES request for feedback on the proposed revisions to the Canadian anti-doping rules.

I reviewed and provided my recommendation to the Executive Committee and HPC Committee, to endorse the new Canadian Policy Against Doping in Sport 2011. The policy and my recommendation went forward to the Board for review and endorsement. The Board has since endorsed the new policy. This will be communicated to Sport Canada by Scott Ogilvie (by the December 15th deadline).

Over the year I have had direct questions from parents, coaches and athletes with regards to supplement use, whey product use, and questions on TUES and prohibited substances.  Any questions that could be were answered directly and any questions that I could not answer myself I utilized the MSSC team of specialists and answered the questions after some research.  Anytime that I could, I directed the individual to the CCES webpage to find the answers themselves.  I feel this is very important and should be a standard reply.  We need to encourage the members to use this invaluable resource on a regular basis.

Thank you for the opportunity to be involved with Canadian Archers and Coaches in this position and I hope to continue to assist in any way I can.

Respectfully submitted,

Nancy Littke

Coordinator Doping Control and Anti-Doping Education

 

APPENDIX 6

Announcement of a COC “Coach Reward Program”

for Olympic Podium Performances

November 21, 2011. This past weekend, at the COC Olympic Excellence Series in Mississauga, an announcement was made by COC President Marcel Aubut on the launch of a “Coach Reward Program” for Olympic podium performances.  Recognizing the importance of coaches in the delivery of success (podium performance), the “Coach Reward Program” will provide a financial reward to coaches of podium athletes, beginning at the 2012 Olympic Games.  This reward will be calculated at a rate of 50% of the amount provided to athletes within the “Athlete Excellence Fund” (as follows):

Coach Reward Program Amounts

Gold Medal:               $10,000

Silver Medal:             $7,500

Bronze Medal:             $5,000

Respecting the unique role that Olympic NSF’s play in employing, selecting, supporting and rewarding Olympic coaches, the COC will work with each NSF to best determine the manner in which the Coach Reward Program can be implemented.  Once determined, the reward process will be embedded in the COC-NSF Agreement for the 2012 Olympic Games and beyond. Please be aware that this program had been approved by the Board and membership within the COC quadrennial business plan - we are now at a point where we can begin the roll-out of the program.

For further information, please see the attached press release on the announcement.  Please be assured that there will be significant follow up from COC staff regarding an implementation process for this program that satisfies the needs of your unique environment.  We trust that you will be in agreement on the principle of greater recognition of our coaches within our sport system, and recognize that the announcement this past weekend was the first step toward the implementation of the program.

As always, please feel free to contact us for further information and detail.

NEWS RELEASE

Canadian Olympic Committee to Reward Medallists’ Coach

TORONTO, November 19, 2011 – The Canadian Olympic Committee announced today that it has created a coach reward program for Olympic podium performances, financially rewarding the coaches of Olympic medal winners.

Beginning with the London 2012 Olympic Games, the coach of Olympic medallists will receive $10,000 per gold medal, $7,500 per silver medal and $5,000 per bronze medal, per sport discipline.

This represents half of the amount awarded to Olympic medal-winning athletes through the Athlete Excellence Fund: $20,000 for gold, $15,000 for silver and $10,000 for bronze.

“Coaches are the backbone of our athletes’ planning, preparation and performances,” said COC President Marcel Aubut. “From the time a child takes their first steps onto the field, the track, or the ice, the coach is the key. We need to keep our coaches in Canada. We need to reward them at the level they so rightly deserve.”

“This is a great new initiative from the COC,” said Julie Sauvé, legendary Synchronized Swimming coach. “Coaches are used to working in the background, but it’s very gratifying to see the COC step up and recognize the effect coaches have on podium success.”

This program is part of the COC’s new focus on coaches. Other components include:

• A coaches’ task force that looks at better recognizing coaches and increasing their profile.

• A Games recognition program that will recognize the coaches of Olympic and Pan American medallists when the athletes are recognized by the COC.

• Another recognition program to be instituted at the London 2012 Olympic Games.

The athlete and their National Sport Federation will identify which coach will receive the reward. The athlete can also divide the money between multiple coaches, if desired.

The COC awarded $515,000 to Canadian medallists after Beijing 2008 and $1.7 million to Canadian medallists after the Vancouver 2010 Olympic Winter Games through the Athlete Excellence Fund.

About the Canadian Olympic Committee

The Canadian Olympic Committee is a national, private, not-for-profit organization committed to sport excellence. It is responsible for all aspects of Canada's involvement in the Olympic Movement, including Canada's participation in the Olympic, Youth Olympic and Pan American Games and a wide variety of programs that promote the Olympic Movement in Canada through cultural and educational means.